GEM

Indian Army Procurement: Controller Accessories and Camera Bags Tender 2025

Bid Publish Date

26-Nov-2025, 11:09 am

Bid End Date

06-Dec-2025, 12:00 pm

Location

RANGA REDDY , TELANGANA

Progress

Issue26-Nov-2025, 11:09 am
AwardPending
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Quantity

9

Category

Card Reader

Bid Type

Two Packet Bid

Key Highlights

  • • OEM warranty certificates required at delivery and 1-year overall warranty period
  • • Option clause enabling 25% quantity variation during and after contract with proportional time adjustments
  • • Must maintain established Indian service network for installation, commissioning, troubleshooting, and maintenance
  • • Bid includes supply, installation, testing, commissioning, and operator training (SITC) scope
  • • Mandatory submission documents: PAN, GSTIN, cancelled cheque, EFT mandate, and service-capability details
  • • Warranty and after-sales terms tied to consignee locations and service centers near delivery sites

Categories 10

BARITONE HORNS GATE CONTROL MAGAZINE VENDING MACHINE AUTOMATIC TELLER MACHINE BAG CARD READER PAY PHONE CAMERA POS TERMINAL ACCESS REMOTE LOCK

Tender Overview

Organization: Indian Army (Department Of Military Affairs). Procurement: Controller accessories and related items including Carry Case for Controller, Charger for Controller, Bag for Camera, and Card Reader. Quantity/Value: not disclosed; scope covers supply, installation, testing, commissioning, and operator training. Location: nationwide across India; delivery to consignee locations. A unique clause permits up to 25% quantity variation during contract execution with proportional delivery timelines. Warranty terms specify 1 year from final acceptance or post-installation, with OEM warranties to be provided. Distinctive requirement: OEM warranty certificates at delivery and established service networks in India for after-sales support. The bid includes statutory clearances where applicable and a comprehensive scope encompassing training and commissioning.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning (SITC) of listed items and operator training.
  • Warranty: 1 year warranty from final acceptance or after installation; OEM warranty certificates mandatory at delivery.
  • Service Network: Must have well-established Installation, Commissioning, Training, Troubleshooting, Maintenance in India with service centers near consignee destinations.
  • Documentation: Bidder to upload EFT mandate, PAN, GSTIN, cancelled cheque; bank-certified undertakings on financial standing.
  • Delivery Terms: Option clause allows quantity adjustments up to 25%; delivery period linked to last delivery order date with minimum 30 days for extra time.
  • Payment/Compliance: Supplier to ensure statutory clearances if any; payment terms not explicitly stated in data but scope includes full SITC and training.

Terms, Conditions & Eligibility

  • Warranty: 1 year from acceptance; OEM warranties to be submitted at delivery.
  • Option Clause: Up to 25% quantity variation during contract and currency; delivery time adjusts accordingly.
  • Financial Standing: Bidder must avoid liquidation or bankruptcy; must upload a sworn undertaking.
  • Submission Documents: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents.
  • Service Availability: India-wide after-sales network requirement with local service centers near consignee locations.
  • Eligibility: Demonstrated capability to perform SITC and provide operator training with complete documentation.

Key Specifications

  • Scope: Supply, Installation, Testing, Commissioning of Controller accessories and camera-related items, plus operator training

  • Warranty: 1 year from final acceptance or post-installation, with OEM warranties

  • Service requirement: Well-established Indian service network; service centers near consignee destinations

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents

  • Delivery flexibility: Quantity may vary up to 25%; extended delivery time calculated per clause

Terms & Conditions

  • 25% quantity variation rights during and after contract with proportional delivery timelines

  • 1-year warranty from acceptance with OEM certificates required at delivery

  • Mandatory GST/PAN and banking documents; EFT mandate for bid submission

  • India-wide after-sales service capability and local service centers near consignee locations

Important Clauses

Payment Terms

Not explicitly stated; scope includes SITC and training with OEM warranties and service commitments.

Delivery Schedule

Delivery period linked to last date of original delivery order; option-based extension applies with a minimum 30 days unless original period exceeds it.

Penalties/Liquidated Damages

Not specified in data; implied adherence to standard government procurement penalties via option clause.

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy proceedings

  • Demonstrated SITC experience for security/controller accessories

  • Financial stability evidenced by GSTIN, PAN, EFT mandate and undertaking

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Controller Controller 1 nos projoffr@54idsr 15
2 Carry Case for Controller Carry Case for Controller 1 nos projoffr@54idsr 15
3 Charger for Controller Charger for Controller 1 nos projoffr@54idsr 15
4 Bag for Camera Bag for Camera 4 nos projoffr@54idsr 15
5 Card Reader Card Reader 2 nos projoffr@54idsr 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate (bank-certified)

5

OEM authorization certificates (if applicable)

6

Proof of service center presence in India with location details

7

Bidder Undertaking on financial standing (no liquidation/bankruptcy)

8

Any OEM warranty certificates to be submitted at delivery

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for Indian Army controller accessories tender in India 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents. Ensure 1-year warranty with OEM certificates, and confirm capability for SITC including installation, testing, commissioning, and operator training. The option clause allows up to 25% quantities, with delivery adjustments. Include service center details in India.

What documents are required for Indian Army security equipment procurement 2025?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorizations if applicable, and evidence of a nationwide service network. Also supply warranty certificates, and undertaking on financial standing avoiding liquidation or bankruptcy, plus any OEM warranties.

What are the delivery and warranty terms for this tender in India?

Delivery terms permit up to 25% quantity variation with delivery time recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Warranty is 1 year from acceptance or post-installation, with OEM certificates required at delivery.

Which items are included under the SITC scope for the Indian Army tender?

Items include Controller accessories, Carry Case for Controller, Charger for Controller, Bag for Camera, and Card Reader. The scope covers Supply, Installation, Testing, Commissioning, and Training of operators, along with statutory clearances if applicable.

What is required for after-sales support in this procurement?

Bidders must demonstrate a well-established service network in India with local service centers near consignee locations, capable of installation, commissioning, troubleshooting, training, and maintenance throughout the warranty period.

How is the warranty validated for the OEM and supplier?

OEM warranty certificates must be submitted at delivery; the supplier guarantees rectification of any breakdown during the warranty period, and the service network must honor post-sales support under the contract terms.

What is the eligibility criteria for financial standing for this bid?

Bidders must provide an undertaking that they are not under liquidation or bankruptcy proceedings, supported by validated banking documents (EFT mandate) and GST/PAN details to participate in the vendor-code creation process.

Are there any special clauses for quantity variation in this tender?

Yes, the purchaser may increase or decrease quantity up to 25% of bid/contract quantity at order placement and during the currency, with adjusted delivery timelines as specified by the option clause.

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