Open Power and Energy NPROCURE

Tender for Hiring Diesel Tower Ladder Jeep with Driver for Gadhada Division Power Sector

Bid Publish Date

12-Dec-2025, 5:00 pm

Bid End Date

23-Dec-2025, 6:00 pm

Value

₹13,00,800

Location

BOTAD , GUJARAT

Progress

Issue12-Dec-2025, 5:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 5

ELECTRICAL WIND MILL ENERGY PROJECT NAVIGATION SYSTEM TRANSPORTATION OF DIESEL PETROLEUM FUELS

This government tender offers a unique opportunity for qualified vehicle suppliers to provide a diesel Tower Ladder Jeep with GPS for PGVCL's Gadhada Division. The contract spans two years, focusing on Operation & Maintenance (O&M) support, ensuring reliable power infrastructure. Bidders must meet strict eligibility criteria, including experience, valid documentation, and technical compliance. The procurement emphasizes transparency, quality, and cost-effectiveness, with an estimated value of INR 13,00,800. The process involves online submission, technical and financial evaluations, and timely completion of contractual obligations. This tender is ideal for companies specializing in power sector logistics, vehicle supply, and maintenance services seeking to collaborate with Gujarat's power utility. Ensure all documents are attested, submitted before deadlines, and adhere to specified technical standards for a successful bid.

Scope Of Work

The selected bidder shall supply a latest diesel model Tower Ladder Jeep with driver, capable of operating 24 hours daily and covering 3000 km per month, at Gadhada R1 SDn. The scope includes:

  • Supplying a vehicle with GPS system for real-time tracking.
  • Ensuring vehicle compliance with all safety and emission standards.
  • Providing a driver trained in safety protocols and vehicle operation.
  • Maintaining the vehicle in good working condition throughout the contract period.
  • Ensuring timely service and maintenance as per manufacturer specifications.

Key deliverables include:

  • Fully operational Tower Ladder Jeep with GPS.
  • Driver deployment and management.
  • Regular maintenance reports.
  • 24/7 operational readiness.

Sequential process:

  1. Bid submission and technical evaluation.
  2. Vehicle inspection and verification.
  3. Contract signing.
  4. Vehicle deployment and operation.
  5. Periodic review and maintenance.
Specification Details
Vehicle Model Latest diesel Tower Ladder Jeep
Operating Hours 24 hours / day
Monthly Km 3000 km
GPS System Yes
Contract Duration 2 years
Location Gadhada R1 SDn

The bidder must ensure all specifications are met and provide proof of vehicle compliance and experience.

Technical Specifications

The vehicle must be a diesel Tower Ladder Jeep with GPS system, capable of operating continuously for 24 hours and covering 3000 km per month. The technical parameters include:

Parameter Specification
Engine Diesel, latest model
GPS System Integrated, real-time tracking
Capacity Suitable for power sector operations
Safety Features Standard safety and emission norms
Maintenance As per manufacturer guidelines

Sequential procedures for technical compliance:

  1. Submit detailed technical specifications.
  2. Vehicle inspection by PGVCL officials.
  3. Verification of GPS installation.
  4. Driver training and certification.
  5. Final approval for deployment.

The vehicle must meet all technical standards specified in the tender document, ensuring durability and operational efficiency.

Financial Requirements

The estimated contract value is approximately INR 13,00,800 for two years, covering vehicle supply, driver services, and maintenance. The cost breakdown includes:

Cost Element Amount (INR)
Vehicle procurement 9,00,000
Driver wages 2,00,000
Maintenance & service 1,00,000
GPS system 50,000
Contingency & miscellaneous 50,800

Payment terms:

  • 30% advance upon contract signing.
  • 40% after vehicle deployment and initial inspection.
  • 30% post successful completion of 6 months of operation.

Bidders must submit detailed financial proposals in the prescribed format, including all taxes, duties, and applicable charges. The total bid should not exceed the estimated value unless justified with detailed cost analysis.

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Eligibility Criteria

  • ✓ Must have valid and current registration of the vehicle.
  • ✓ Must possess valid driving licenses for drivers.
  • ✓ Must submit attested copies of PAN, GST (if applicable), and P.F. Number (if applicable).
  • ✓ Must provide experience certificates of similar vehicle supply or maintenance.
  • ✓ Must submit valid insurance, fitness, PUC, and permits (if applicable).
  • ✓ Must submit all mandatory documents listed in the tender.
Qualification Criteria Details
Experience Proven track record in supplying or maintaining similar vehicles for government or private sector
Financial Minimum turnover of INR 50 lakh in the last fiscal year
Documentation Valid registration, licenses, permits, and experience certificates
Financial Stability Submit audited financial statements for the past 2 years

Critical Eligibility Points:

  • All documents must be attested and valid.
  • Bidders must have experience in power sector vehicle supply or maintenance.
  • Compliance with local vehicle and driver regulations is mandatory.

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 11:15

2. Commercial Stage

31-12-2025 16:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price bid Vehicle

User Defined Template-Secured

Required

Price bid Vehicle

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attested copy of GST (If applicable)

2

Attested copy of PAN card in the name of bidder.

Required
3

Attested copy of document showing P.F. Number obtained by the bidder. (If applicable)

Required
4

Attested copy of Adhar Card

Required
5

Attested copy of Latest Income Tax Return.

Required
6

Attested Copy of successful work Completion / Experience certificate.

Required
7

Attested copy of RTO registration book OR Authorized dealers Quotation if offering new vehicle.

Required
8

Attested copy of Goods carriage permit / Taxi / Maxi permit in Gujarat. (If applicable)

Required
9

Attested copy of insurance policy. (If applicable)

Required
10

Attested copy of Fitness certificate. (If applicable)

Required
11

Attested copy of PUC. (If applicable)

Required
12

Attested driving license Copy of First driver.

Required
13

Attested driving license Copy of Second driver.

Required
14

Attested driving license Copy of Third driver.

Required
15

The scan copy of the Tender Notice duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid

Required
16

The scan copy of the Technical Specification duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid

Required
17

The scan copy of the Commercial Terms and Condition duly signed and stamped on each page with companys seal must be submitted ONLINE along with the bid

Required
18

The scan copy of the NEW TERMS duly signed and stamped with companys seal must be submitted ONLINE along with the bid

Required
19

Payment proof of Tender Fees and E.M.D. Paid By RTGS / NEFT (Screenshot of online RTGS / NEFT Reference number / UTR / Transaction number).

Required
20

Attested copy of Memorandum of Association or partnership deed. (If applicable)

21

Scan copy of original Power of attorney if any for signing the bid documents. (If applicable)

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Stage - Commercial Stage

1

Price Bid Schedule B from Tender Copy

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 23rd December 2025 at 18:00 hours. Bidders must upload all required documents and complete the online submission process before this cutoff to be considered.

What documents are required to participate in this tender?

Participants must submit attested copies of PAN, GST (if applicable), P.F. Number (if applicable), Aadhar Card, Income Tax Return, vehicle registration, insurance, fitness, PUC, driver licenses, and signed copies of tender notices, technical, and commercial terms. Payment proof of tender fees and EMD is also mandatory. All documents should be uploaded online as per the tender guidelines.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (40%), experience (30%), cost competitiveness (20%), and financial stability (10%). Bidders must meet minimum thresholds in each category. The highest scoring compliant bid will be awarded the contract.

What is the scope of work for the selected bidder?

The contractor must supply a latest diesel Tower Ladder Jeep with GPS, capable of operating 24 hours daily and covering 3000 km per month. The vehicle must be maintained in excellent condition, with qualified drivers, and meet all safety and emission standards. The scope includes vehicle deployment, driver management, maintenance, and operational reporting.

Who should I contact for further queries?

All inquiries can be directed to the Executive Engineer at 9978935610 or via email at [email protected]. Clarifications should be sought well before the bid submission deadline to ensure compliance.

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