Open State Governments & UT NPROCURE

Tender for Providing Temporary Sound System for Government Functions in Ahmedabad

Bid Publish Date

29-Dec-2025, 2:30 pm

Bid End Date

08-Jan-2026, 4:00 pm

Value

₹41,40,969

Location

AHMADABAD , GUJARAT

Progress

Issue29-Dec-2025, 2:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers a unique opportunity for qualified electrical and sound system contractors to provide temporary sound systems for official functions across Ahmedabad, Kheda, and Anand districts. The project, managed by Ahmedabad Electrical Division No. 2, involves supplying, installing, and operating high-quality sound equipment for various government events over a one-year period. With an estimated value of approximately Rs. 41.40 Lakhs, the tender emphasizes transparency, technical excellence, and compliance with strict eligibility criteria. Bidders must demonstrate relevant experience, financial stability, and valid licenses to qualify. The procurement process is conducted online, ensuring a fair and competitive environment. This contract is ideal for companies specializing in electrical works, event sound management, and public infrastructure support, seeking to expand their portfolio with government projects. Detailed technical specifications, eligibility requirements, and submission guidelines are available in the official tender documents linked below. Don't miss this chance to collaborate with government agencies and showcase your technical expertise.

Scope Of Work

The scope of work includes providing, installing, operating, and dismantling temporary sound systems for various government functions across multiple locations. Key deliverables include:

  • Supply of sound equipment suitable for large-scale events
  • Setup and calibration of sound systems at designated venues
  • Operation and technical support during events
  • Dismantling and removal of equipment post-event

The process involves:

  1. Reviewing site-specific requirements
  2. Preparing a detailed installation plan
  3. Coordinating with event organizers
  4. Executing setup as per specifications
  5. Providing on-site technical support
  6. Ensuring safety and compliance with standards

Equipment specifications must meet the minimum technical parameters outlined in the tender documents, including power output, clarity, and durability. The contractor must ensure all equipment is compliant with relevant electrical and safety standards, and provide backup solutions for uninterrupted service.

Technical Specifications

The sound system equipment must include high-power speakers, amplifiers, microphones, mixers, and backup power sources. Technical parameters include:

Specification Requirement
Power Output Minimum 10,000 Watts
Frequency Response 50Hz - 20kHz
Signal-to-Noise Ratio > 90 dB
Equipment Durability Suitable for outdoor use, weather-resistant
Setup Time Within 2 hours at each venue

Procedures for technical setup:

  1. Delivery of equipment to site
  2. Installation as per approved plan
  3. Testing and calibration
  4. On-site operation during events
  5. Post-event dismantling and removal

Financial Requirements

The estimated project cost is Rs. 41,40,968.69. The financial bid must include a percentage rate for the service, submitted through the designated form. Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after successful setup and initial testing
  • 30% after completion of all events and final dismantling

Cost breakdown should include equipment rental, setup charges, operational support, and dismantling costs. Bidders must ensure transparency and compliance with the financial bid submission guidelines, including submission of all relevant financial documents and certificates.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license and registration of E-1 or above class.
  • ✓ Must submit demand draft of Rs. 1500/- as tender fee.
  • ✓ Must provide FDR for EMD of Rs. 50,000/- with a validity of at least 165 days.
  • ✓ Must demonstrate financial stability with an annual turnover exceeding Rs. 42 Lakhs for the last five financial years, verified by a Chartered Accountant with UDIN.
  • ✓ Must have completed at least one similar work (sound system for government or large-scale events) costing not less than Rs. 8,00,000/- in the last five years.
  • ✓ Must submit valid PAN and GST registration certificates.
  • ✓ Must provide current bank solvency certificate of minimum Rs. 8,30,000/- issued in 2025.
  • ✓ Must submit all required annexures, including declaration and manpower details, on Rs. 300 stamp paper notarized.
Qualification Criteria Minimum Requirement
Electrical Contractor License Valid E-1 or above
Annual Turnover > Rs. 42 Lakhs
Similar Work Experience Rs. 8 Lakhs in last 5 years
EMD Rs. 50,000/- FDR
Tender Fee Rs. 1500/- Demand Draft

Bidding Process

Process Timeline

1. Preliminary Stage

08-01-2026 16:05

2. Commercial Stage

08-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Kindly attach Scan Copy of Tender fee Rs. 1500/- (only Demand Draft is Valid) In Favor of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (D.D. must be purchase from the account Bidder)

Required
2

2. Kindly attach Scan Copy of E.M.D Rs. 50,000/- in FDR Format only (Not less than 165 days) In Favor of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (FDR must be purchase from the account Bidder)

Required
3

3. Kindly attach Scan copy of Current Calendar Bank Solvency of minimum amount Rs. 8,30,000/- of Nationalized / Schedule Bank Issued In Calendar year 2025

Required
4

4. Kindly attach Scan copy of valid PAN Card.

Required
5

5. Kindly attach Scan copy of valid G.S.T Registration.

Required
6

6. Kindly attach scan copy of Valid Electrical Contractor License. Mandatory (IMPD Dept.)(Receipt of renewal/registration is not valid).

Required
7

7. Kindly attach scan Copy of Valid Contractor Registration of E-1 and Above Class (Electrical)- Mandatory (Receipt of renewal/registration is not valid).

Required
8

8. Kindly attach scan copy of FORM-3A of similar type of work in last five financial year. (A) At least One similar work (i.e. sound system work only) State/Central Govt. level program with presence State/Central government authority had successfully completed work costing not less than amount Rs.8,00,000/-(Private work, Event Management, Board/Nigam & sublet work experience will not consider.) (B) If the work is Completed before Nov-2023, then 18 Percentage (Percentage) GST Amount will be deducted from the amount shown in Form-3A which is online submitted by the Bidder. If the work is completed after Nov-2023 then the full amount as per the Form-3A which is online submitted by the bidder will be considered. (C) Such Work must have been completed in any one year of last five financial years i.e. from 01/04/2020 till the due date of bid for this work. (D) Work order & Bill pertaining to form 3-A submitted with online or may be asked to present if required by the tendering authority. (E) Form -3A consisting multiple works i.e. works done at multiple site locations with different dated programmed / functions in a combined single form -3(A) are not allowed. (F) Similar works means sound system work etc type of work only. If bidder has submitted Form 3A with multiple works like E.I, Sound, LED Screen multimedia then bidder must have upload details work order / final bill of related work.

Required
9

9. Upload Scanned copy of Annual turnover in any one of the last Five Financial years), ending 31st march of the previous financial year, should be more than Rs 42.00 Lakhs. Bidder must submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.

Required
10

10. Kindly attach Scan Copy of Annexure –A (Declaration letter) and Annexure –B (Work conditions) all are on Rs.300 stamp paper separately with notary stamps and sign.

Required
11

11. Kindly attach Scan Copy of Annexure –C (Manpower muster), Annexure D (list of FORM-3A works) as per instruction on your letter pad with stamp and sign.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 08-01-2026 at 16:00 hours. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Demand Draft of Rs. 1500/- as tender fee
  • FDR for Rs. 50,000/- EMD
  • Valid electrical contractor license
  • PAN and GST certificates
  • Bank solvency certificate of Rs. 8,30,000
  • Experience certificates for similar work
  • All annexures on Rs. 300 stamp paper notarized
  • Other specified documents as detailed in the eligibility criteria.
What are the key technical specifications for the sound system equipment?

The equipment must include high-power speakers, amplifiers, microphones, and mixers with:

  • Power output of at least 10,000 Watts
  • Frequency response between 50Hz - 20kHz
  • Signal-to-noise ratio exceeding 90 dB
  • Weather-resistant and suitable for outdoor use
  • Setup time within 2 hours
    Ensure all equipment complies with safety and electrical standards.
How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial bid (30%), and eligibility compliance (20%). Minimum thresholds include 50% in technical evaluation and full compliance with eligibility criteria. The most competitive and compliant bid will be awarded the contract.

Who should I contact for further queries?

All inquiries should be directed to:

  • Name: Executive Engineer, Ahmedabad Electrical Division No. 2
  • Email: [email protected]
  • Address: A/9 BAHUMALI BHAVAN, LALDARWAJA, AHMEDABAD
    For official updates and document downloads, visit the procurement portal or contact the designated officials within the specified timelines.

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