SITC of Audio Video System for Admin Building Conference Hall with Four Year Comprehensive AMC Darlipali STPP
N/A
SUNDARGARH, ODISHA
Posted:
14 August 2025
Closed:
16 September 2025
EPROCURE
Open State Governments & UT NPROCURE
Ahmedabad Municipal Corporation Tender for Audio-Video & Stage Lighting Maintenance Contract
Progress
Issue07-Feb-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
The Ahmedabad Municipal Corporation (AMC) invites qualified service providers to bid for a 2-year Operation and Comprehensive Maintenance Service Contract for Audio-Video and Stage Lighting Systems at Ravindrath Tagore Hall, Paldi, Ahmedabad. This tender offers an excellent opportunity for experienced audiovisual and electrical service companies to showcase their expertise in maintaining high-end event infrastructure. The project involves routine maintenance, troubleshooting, calibration, and supply of spare parts to ensure seamless functioning during events. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and supporting documents. The process is transparent, with clear evaluation criteria based on technical competence and cost-effectiveness. The tender is open to companies with proven experience in AV & lighting systems, electrical contracting, and technical maintenance. The successful bidder will be responsible for delivering high-quality services, ensuring system reliability, and maintaining safety standards. This contract aims to enhance the event experience at Ravindrath Tagore Hall, supporting Ahmedabad's cultural and civic activities.
Scope Of Work
The selected contractor will be responsible for the following:
- Routine and preventive maintenance of audio-visual and stage lighting systems.
- Immediate troubleshooting and repairs during events.
- System calibration and testing to ensure optimal performance.
- Supply of spare parts and consumables as required.
- Documentation and reporting of maintenance activities.
The process involves:
- Initial assessment and system inspection upon contract commencement.
- Regular scheduled maintenance visits as per the maintenance plan.
- Emergency response within stipulated response times.
- Final system audit and handover at the end of the contract period.
Key deliverables include:
- Fully operational audio-visual and lighting systems.
- Maintenance logs and service reports.
- Compliance with safety and quality standards.
| Specification | Requirement |
|---|---|
| System Compatibility | All equipment as per tender documents |
| Response Time | Within 2 hours for emergency calls |
| Maintenance Frequency | Monthly preventive checks |
The contractor must adhere to all technical standards specified in the tender documents and ensure minimal disruption during events.
Technical Specifications
The scope includes systems with the following technical parameters:
| Parameter | Specification |
|---|---|
| Audio System | High-fidelity sound systems with digital amplifiers |
| Lighting | LED stage lights with DMX control |
| Power Supply | Uninterrupted Power Supply (UPS) backup |
| Connectivity | HDMI, VGA, and wireless interfaces |
Procedures for technical compliance:
- Conduct initial system assessment.
- Verify compatibility with existing infrastructure.
- Perform calibration and testing.
- Document all technical parameters and deviations.
All equipment must comply with relevant standards and manufacturer specifications to ensure safety and performance.
Financial Requirements
The estimated project cost is INR 22,979,730. The financial proposal should include a detailed breakdown:
| Item | Cost (INR) |
|---|---|
| Equipment Maintenance | 12,000,000 |
| Spare Parts | 5,000,000 |
| Service Charges | 4,000,000 |
| Miscellaneous | 1,979,730 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after completion of six months.
- Remaining 30% at the end of the contract period, subject to satisfactory performance.
Bidders must submit their financial proposals in the prescribed format along with supporting documents.
Documents 2
Vol-I Technical Bid.pdf
TENDER_DOCUMENT
Vol-II BOQ.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid digital certificates as per Indian IT Act-2000.
- ✓ Must submit Scan Copy of Tender Fee and EMD along with supporting documents.
- ✓ Proven experience in maintaining audio-visual and stage lighting systems.
- ✓ Financial stability demonstrated through recent financial statements.
- ✓ Must have necessary licenses and certifications for electrical and technical services.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Experience | At least 3 years in AV & lighting maintenance |
| Financial Turnover | Minimum INR 10 lakhs in last 3 years |
| Certifications | Valid electrical contractor license |
Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
1. Preliminary Stage
27-02-2026 16:05
2. Commercial Stage
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Provide Scan Copy of tender Fee
Required 2
Provide Scan copy of EMD
Required 3
Other Supporting Documents as per tender documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves a 2-year comprehensive maintenance contract for audio-visual and stage lighting systems at Ravindrath Tagore Hall, Ahmedabad. It includes routine maintenance, troubleshooting, calibration, and supply of spare parts to ensure seamless event operations. The contractor must adhere to technical standards, respond promptly to emergencies, and provide detailed documentation of all activities.
Who is eligible to bid for this tender?
Eligible bidders must possess valid digital certificates, submit Scan copies of tender fee and EMD, and demonstrate experience in AV & lighting maintenance. They should have appropriate licenses and financial stability. Specific eligibility criteria include at least 3 years of relevant experience and a minimum financial turnover of INR 10 lakhs in the last 3 years.
What are the key dates and deadlines for this tender?
The bid submission opens on 07-02-2026 at 18:00 and closes on 26-02-2026 at 18:00. The bid opening is scheduled for 27-02-2026 at 16:05. Bidders must ensure timely submission to avoid disqualification. All deadlines are strictly enforced to maintain transparency.
How can I obtain the tender documents and support?
Tender documents are available for free download from the official portal. For support, bidders can attend weekly vendor training sessions at (n)Code Solutions, Ahmedabad. For technical assistance, contact the support team at [email protected] or call +91-79-40007517. Physical copies can be collected from the Light Department, Ahmedabad.
What is the evaluation process for the bids?
Bids are evaluated based on technical competence (40%), financial proposal (40%), and past experience (20%). Bidders must meet minimum technical scores and submit competitive financial bids. The highest-scoring bid will be awarded the contract, ensuring transparency and fairness in selection.
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Documents 2
Vol-I Technical Bid.pdf
TENDER_DOCUMENT
Vol-II BOQ.pdf
TENDER_DOCUMENT