Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
This government tender offers an opportunity for experienced electrical and multimedia service providers to bid for the Annual Rate Contract for Temporary LED Screen and Videography services in Ahmedabad for the year 2026-27. The project involves supplying, installing, and operating audiovisual equipment for various government functions, ensuring high-quality display and seamless operation. The tender emphasizes compliance with technical standards, experience in similar projects, and financial stability. With a total estimated value of Rs. 5.87 lakh, the contract aims to enhance public engagement through professional audiovisual support. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial credentials. The process involves online submission, evaluation, and timely contract award. This opportunity is ideal for qualified electrical and multimedia firms seeking to collaborate with government agencies to deliver impactful public events.
The selected contractor will be responsible for:
The process involves:
| Specification | Details |
|---|---|
| LED Screen Size | As per technical specifications in tender documents |
| Video Resolution | Minimum HD (720p) |
| Power Supply | 230V AC, 50Hz |
| Installation | On designated government sites |
| Maintenance | During contract period |
The contractor must ensure timely delivery, setup, and smooth operation during events, with all equipment compliant with government safety and technical standards.
| Parameter | Specification |
|---|---|
| LED Screen Type | Indoor/Outdoor, HD resolution |
| Power Supply | 230V AC, 50Hz |
| Display Size | As per project requirement |
| Video Format | MP4, AVI, MOV |
| Control System | Remote and manual controls |
| Installation | Secure mounting with safety compliance |
| Maintenance | Scheduled and on-demand |
Sequential procedures include:
All equipment must meet the technical standards outlined in the tender documents, ensuring durability, safety, and high performance.
The estimated contract value is approximately Rs. 5,87,776.67. The payment will be made in installments based on milestones achieved, including delivery, setup, and successful operation during events. The bidder must submit a detailed financial proposal, including unit rates and total cost, adhering to the bid format specified in the tender. The bid must include a security deposit (EMD) of Rs. 2,00,000/- in FDR format. The total bid amount should be inclusive of all taxes, duties, and levies. Payment terms will be clearly outlined in the contract, with progress payments linked to project milestones. The bidder should also specify any additional costs or charges, if applicable.
Tender Category
Service
Tender Value
₹5,86,777
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Bid Opening Authority
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Address
A/4 BAHUMALI BHAVAN NO 2, VASTRAPUR, AHMEDABAD
Contact Details
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AHMADABAD, GUJARAT
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✓ Must have valid GST registration and Electrical Contractor License (E-1 or above).
✓ Must submit a Demand Draft of Rs. 900/- as tender fee.
✓ EMD of Rs. 2,00,000/- in FDR format, valid for at least 365 days.
✓ Proven experience in executing similar work (LED screens, videography, multimedia setup) with a minimum value of Rs. 7,50,000/- in the last five years.
✓ Annual turnover of at least Rs. 30 lakh in any one of the last five financial years, verified by a Chartered Accountant with UDIN.
✓ Must not be blacklisted by any government department in the last five years (submit declaration on Rs. 300 stamp paper).
✓ Submit undertaking on Rs. 300 stamp paper (Annexure-A).
| Qualification | Requirement |
|---|---|
| Experience | Minimum one similar project completed |
| Financial | Turnover ≥ Rs. 30 lakh in last 5 years |
| Certification | Valid electrical and GST certificates |
| Other | No blacklisting, proper experience documentation |
All documents must be submitted in the specified formats and within deadlines.
15-07-2026 16:05
15-07-2026 16:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
1. Kindly attach scan copy of Tender Fees Rs. 900/- (only Demand Draft is Valid) in Favour of Executive Engineer, Ahmedabad Electrical (R & B) Division No.1, Ahmedabad.
Required2. Kindly attach Scan Copy of E.M.D cum SD Rs. 2,00,000/- in FDR Format only (Not less than 365 days) In Favour of Executive Engineer Ahmedabad Electrical (R&B) Division No.1, Ahmedabad.
Required3. Valid copy of Income Tax PAN Card
Required4. Undertaking by agency ensuring access/ availability of credit facilities up to 25 percent of the value of the Contract as per SBD
Required5. The bidders should have GST registration. (Certified copy of registration).
Required6. Valid Electrical Registration Certificate in appropriate class (E-1 or Above) (Receipt of renewal/registration is not valid)
Required7. Latest valid license of Electrical Contractor issued by the Licencing Board, Energy & Petrochemical Department. At the time of work order award, agency must submit valid Electrical Licence Renewal Receipt will not be consider at the time of award work order.
Required8. Essential experience in Form 3A issued by competent authority (which is online submitted by the bidder) of (A) At least One similar work (i.e. Temporary LED Screen, Videography and multimedia setup in Govt. program successfully completed) having updated completion cost not less than Rs. 7,50,000/-. (B) If the work is Completed before Nov-2023, then 18 Percentage GST Amount will be deducted from the amount shown in Form-3A which is online submitted by the Bidder. If the work is completed in OR after Nov-2023 then the full amount as per the Form-3A Which is Online submitted by the bidder will be considered. (C) Such Work must have been completed in any one year of last five financial year i.e. from 01/04/2021 till the due date of bid for this work. Note: work order & Bill pertaining to form 3A submitted with online may be asked to present if required by the tendering authority. Similar work means having an experience of Temporary LED Screen, Videography and Multimedia Setup for Various Government function, in the state of Gujarat. Only LED and Videography and multimedia setup. If the Work (shown in Form-3A) carried out/Organized by Government department, then only it will be considered/accepted. If submitted Form 3A is combined of LED Screen, Videography and Multimedia Setup then breakup of each should be submitted along with certified copy of bill and Agreement.
Required9. Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost (i.e. Rs.30.00 Lakh) Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.
Required10. Agency has to submit declaration on Rs. 300 stamp paper that it is not blacklisted by any government department in last five year. (Annexure-B)
Required11. Agency has to submit undertaking on 300 stamp paper (Annexure-A)
RequiredKey insights about GUJARAT tender market
The bid submission deadline is 15th July 2026 at 4:00 PM. Bidders must upload all required documents and bid proposals before this time to be considered.
Participants must submit tender fee demand draft, EMD in FDR format, GST registration, electrical licenses, experience certificates, turnover certificates, and declarations as specified in the eligibility criteria. All documents should be in the prescribed format and submitted online.
The scope includes supplying, installing, and operating temporary LED screens and videography equipment for government functions in Ahmedabad. The contractor must ensure quality, safety, and timely delivery as per technical specifications outlined in the tender documents.
Bids will be evaluated based on technical competence (40%), past experience (30%), financial proposal (20%), and eligibility compliance (10%). A minimum score of 70% is required for qualification.
All queries should be directed to Executive Engineer, Ahmedabad Electrical Division No-1 at [email protected]. Ensure to raise questions well before the bid deadline for timely assistance.
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