Custom Bid for Services - Annual Electrical Maintenance Contract at Ahmedabad Terminal for a period
Marketing Division
AHMEDABAD, GUJARAT
Posted:
11 July 2025
Closed:
25 July 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Annual Rate Contract for Temporary Sound System in Ahmedabad 2026-27
Progress
Issue30-Jun-2026, 2:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
1 Years
Currency Type
Single
Categories
2
This government tender offers an excellent opportunity for experienced electrical and sound system contractors to secure the Annual Rate Contract for Temporary Sound System in Ahmedabad for 2026-27. The project involves providing, installing, and maintaining temporary sound solutions for various government functions, ensuring high-quality audio support. Bidders must meet strict eligibility criteria, including proven experience in government projects, financial stability, and valid licenses. The tender, issued by the Roads and Buildings Department of Gujarat, aims to enhance event management capabilities for government programs. With a total estimated value of Rs. 17.49 Lakhs, this open tender invites qualified firms to submit competitive bids through the e-procurement platform. Timely submission, adherence to technical standards, and compliance with all eligibility requirements are essential for success. This opportunity is ideal for companies specializing in electrical works, sound system installation, and event support for government initiatives, offering a chance to contribute to public sector infrastructure development in Gujarat.
Scope Of Work
The selected contractor will be responsible for:
- Providing temporary sound systems for government functions in Ahmedabad.
- Ensuring timely installation, operation, and dismantling of sound equipment.
- Maintaining equipment throughout the contract period.
- Complying with all safety and technical standards specified by the department.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Evaluation of bids based on eligibility, experience, and financial stability.
- Awarding of contract to the qualified bidder.
- Execution of work as per approved schedule.
Key deliverables include:
| Service | Specifications |
|---|---|
| Sound System | Temporary, portable, suitable for outdoor and indoor events |
| Installation | Complete setup at designated locations |
| Maintenance | Regular checks and prompt repairs |
| Dismantling | Post-event removal and site restoration |
Technical standards require adherence to safety norms, electrical codes, and quality benchmarks specified in the tender documents.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Sound System Type | Portable, suitable for outdoor and indoor use |
| Power Supply | Electrical, compliant with safety standards |
| Equipment Standards | ISO certified, manufacturer’s specifications |
| Installation | Complete setup with all necessary accessories |
| Maintenance | Scheduled inspections and on-call repairs |
Process:
- Review technical specifications in tender documents.
- Prepare equipment meeting standards.
- Conduct installation as per approved plan.
- Perform regular maintenance checks during the contract period.
Financial Requirements
The estimated contract value is Rs. 17,48,593.81. Payment will be made in installments based on milestones achieved, including initial mobilization, mid-term progress, and final completion. The bidder must submit a detailed cost breakdown in the financial bid, covering equipment, installation, maintenance, and other expenses. The bid should specify unit rates, total costs, and applicable taxes. All payments are subject to satisfactory completion of work and certification by the department. The financial bid must be submitted through the designated e-procurement platform within the stipulated deadline.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹17,48,594
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Bid Opening Authority
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Address
A/4 BAHUMALI BHAVAN NO 2, VASTRAPUR, AHMEDABAD
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 8
1_Annexure A (SOUND).pdf
TENDER_DOCUMENT
2_Annexure B (SOUND).pdf
TENDER_DOCUMENT
CONDITION.pdf
TENDER_DOCUMENT
DTP- ARC Sound estimate.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
Notice No.08 ARC.pdf
TENDER_DOCUMENT
PQ (SOUND).pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
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(Historical Results)
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Eligibility Criteria
✓ Must have valid electrical contractor registration (E-1 or above).
✓ Proven experience in government sound system projects, with at least one similar work completed successfully costing not less than Rs. 9,00,000.
✓ Annual turnover of at least twice the estimated project cost (Rs. 36.00 Lakhs) in any of the last five financial years, verified by a Chartered Accountant with UDIN.
✓ Submission of tender fee Rs. 900 via Demand Draft in favor of the concerned department.
✓ EMD of Rs. 2,00,000 in FDR format, valid for at least 365 days.
✓ Valid GST registration certificate.
✓ Income Tax PAN Card copy.
✓ Undertaking on Rs. 300 stamp paper confirming no blacklisting in the last five years.
✓ Submission of experience certificates, financial documents, and undertaking as per tender requirements.
Bidding Process
Process Timeline
1. Preliminary Stage
15-07-2026 16:05
2. Commercial Stage
15-07-2026 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
1. Kindly attach scan copy of Tender Fees Rs. 900/- (only Demand Draft is Valid) in Favour of Executive Engineer, Ahmedabad Electrical (R & B) Division No.1, Ahmedabad.
Required 2
2. Kindly attach Scan Copy of E.M.D cum SD Rs. 2,00,000/- in FDR Format only (Not less than 365 days) In Favour of Executive Engineer Ahmedabad Electrical (R&B) Division No.1, Ahmedabad.
Required 3
3. Valid copy of Income Tax PAN Card
Required 4
4. Undertaking by agency ensuring access/ availability of credit facilities up to 25 percent of the value of the Contract as per SBD
Required 5
5. The bidders should have GST registration. (Certified copy of registration).
Required 6
6. Valid Electrical Registration Certificate in appropriate class (E-1 or Above) (Receipt of renewal/registration is not valid)
Required 7
7. Latest valid license of Electrical Contractor issued by the Licencing Board, Energy & Petrochemical Department. At the time of work order award, agency must submit valid Electrical Licence Renewal Receipt will not be consider at the time of award work order.
Required 8
8. Essential experience in Form 3A issued by competent authority (which is online submitted by the bidder) of (A) At least One similar work (i.e. Temporary Sound System in Govt. program successfully completed) having updated completion cost not less than Rs. 9,00,000/-. (B) If the work is Completed before Nov-2023, then 18 Percentage GST Amount will be deducted from the amount shown in Form-3A which is online submitted by the Bidder. If the work is completed in OR after Nov-2023 then the full amount as per the Form-3A Which is Online submitted by the bidder will be considered. (C) Such Work must have been completed in any one year of last five financial year i.e. from 01/04/2021 till the due date of bid for this work. Note: work order & Bill pertaining to form 3A submitted with online may be asked to present if required by the tendering authority. Similar work means having an experience of Temporary Sound System for Various Government function, in the state of Gujarat. Only Sound System. If the Work (shown in Form-3A) carried out/Organized by Government department, then only it will be considered/accepted. If submitted Form 3A is combined of Sound System then breakup of each should be submitted along with certified copy of bill and Agreement.
Required 9
9. Annual turnover in any one of the last Five Financial years (2021-2026), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost (i.e. Rs.36.00 Lakh) Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.
Required 10
10. Agency has to submit declaration on Rs. 300 stamp paper that it is not blacklisted by any government department in last five year. (Annexure-B)
Required 11
11. Agency has to submit undertaking on 300 stamp paper (Annexure-A)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 15th July 2026 at 16:00 hours. Bidders must upload all required documents and proposals before this time. Late submissions will not be entertained.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid electrical contractor registration (E-1 or above), experience in government sound system projects costing at least Rs. 9,00,000, an annual turnover of at least Rs. 36 Lakhs in the last five years, GST registration, and no blacklisting in the past five years. Detailed criteria are listed in the tender document.
How can I obtain the tender documents?
Tender documents are available for free download from the official e-procurement portal. You can access them using your registered login credentials. Additional support and training sessions are provided at (n)Code Solutions, Ahmedabad.
What is the estimated value of this contract?
The approximate estimated value of the contract is Rs. 17,48,593.81 (Indian Rupees). The financial bid should be based on this estimate, and payments will be made as per the terms specified in the tender.
Who should I contact for technical support during the bidding process?
For technical assistance, you can contact the support team at (n)Code Solutions, GNFC Infotower, S.G. Road, Ahmedabad. Email support is available at [email protected]. Phone numbers and support hours are provided on the official portal.
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Documents 8
1_Annexure A (SOUND).pdf
TENDER_DOCUMENT
2_Annexure B (SOUND).pdf
TENDER_DOCUMENT
CONDITION.pdf
TENDER_DOCUMENT
DTP- ARC Sound estimate.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
Notice No.08 ARC.pdf
TENDER_DOCUMENT
PQ (SOUND).pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT