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Open Sports & Youth Affairs NPROCURE

Gandhinagar Electrical Maintenance Tender for Water Cooler Service - 1 Year Contract

Bid Publish Date

10-Jul-2026, 10:00 am

Bid End Date

18-Jul-2026, 10:30 am

Value

₹1,86,987

Location

GANDHINAGAR , GUJARAT
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Progress

Issue10-Jul-2026, 10:00 am
AwardPending
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Tender Type

Open

Sector

Sports & Youth Affairs

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

ELECTRICAL COOLER PHOTOCOPIER MACHINE WATER COOLER WATER LEVEL RECORDER

This government tender offers electrical contractors an opportunity to secure a 1-year maintenance contract for Water Coolers at Sardarbhavan, Gandhinagar. The project involves comprehensive electrical servicing, troubleshooting, and repairs across Blocks 1 to 7. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial solvency, and submit their proposals via the official e-procurement portal before July 18, 2026. The tender process emphasizes transparency, with evaluation based on technical competence and cost-effectiveness. This contract is ideal for experienced electrical firms seeking government projects in facility maintenance and electrical services. The department provides support through training sessions, ensuring bidders are well-equipped to participate. Key documents include experience certificates, bid security, and compliance certificates. The successful bidder will ensure high standards of safety, quality, and timely service delivery, contributing to the smooth operation of Water Coolers in Gandhinagar's government premises.

Scope Of Work

The scope of work includes:

  • Regular maintenance and servicing of Water Coolers at Blocks 1 to 7 in Sardarbhavan, Gandhinagar.
  • Electrical repairs, troubleshooting, and component replacements as required.
  • Ensuring water cooler electrical systems operate efficiently and safely.
  • Conducting routine inspections and preventive maintenance.
  • Maintaining detailed service records and reporting issues promptly.

Key deliverables:

  • Fully operational Water Coolers with minimal downtime.
  • Compliance with safety standards and electrical codes.
  • Timely completion of scheduled maintenance.

Process steps:

  1. Receipt of maintenance requests.
  2. Inspection and diagnosis.
  3. Execution of repairs and servicing.
  4. Quality checks and documentation.
  5. Final reporting and feedback.
Specification Details
Contract Duration 12 months
Location Blocks 1 to 7, Sardarbhavan, Gandhinagar
Maintenance Type Electrical & Mechanical
Service Frequency Weekly & as-needed

The contractor must ensure all work complies with applicable electrical safety standards and local regulations.

Technical Specifications

The electrical systems of the Water Coolers must meet the following technical parameters:

Parameter Specification
Voltage 220V / 50Hz
Power Supply Single-phase, 3-pin plug
Safety Standards IEC 60335, IS 732
Components Electrical wiring, switches, relays, and control panels
Inspection Routine checks every month

Procedures:

  • Conduct initial inspection upon contract award.
  • Perform preventive maintenance as per schedule.
  • Replace faulty components with OEM-approved parts.
  • Ensure all electrical work adheres to safety codes.
  • Document all maintenance activities and report issues immediately.

Financial Requirements

The estimated contract value is approximately Rs. 1,86,987.36. The bid submission must include a tender fee of Rs. 600 and a bid security of Rs. 2000. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after completion of 6 months' maintenance.
  • 30% upon successful completion and final inspection.
Cost Component Amount (Rs.)
Tender Fee 600
Bid Security 2000
Estimated Contract Value 186,987.36
Payment Schedule 1. Advance, 2. Mid-term, 3. Final
Payment Terms Payments are subject to submission of service reports and approval by the department.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹1,86,987

Bid To RA

No

Item Category

Electrical and Maintenance Works

Authority & Contact

Officer Inviting Bids

Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar.

Bid Opening Authority

Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar.

Address

1st Floor, A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar

Contact Details

[email protected]

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 9

Annexure A Declaration 3rd.pdf

TENDER_DOCUMENT

DTP AMC WaterCooler SB 2026_27 3rd.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 7-2026.pdf

TENDER_DOCUMENT

PQ AMC WaterCooler SB 2026_27 3rd.pdf

TENDER_DOCUMENT

SBD AMC WaterCooler SB Vol I 3rd.pdf

TENDER_DOCUMENT

SBD AMC WaterCooler SB Vol II 3rd.pdf

TENDER_DOCUMENT

Scope of work for AMC WaterCooler 2026_27 3rd.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License (E-2 or above category).
✓ Must possess GST Registration Certificate.
✓ Must provide a valid Permanent Account Number (PAN).
✓ Must submit a bid security deposit of Rs. 2000/- in the form of FDR or Bank Guarantee, valid for at least 165 days.
✓ Must demonstrate experience with similar maintenance contracts, specifically in Water Cooler or electrical maintenance work, with a minimum project cost of Rs. 47,794.74.
✓ Must have solvency certificate of at least 25% of the estimated tender value (Rs. 46,746.84) issued by a recognized bank.
✓ Must submit scanned copies of all required documents, including tender fee, bid security, experience certificates, and declarations.

Qualification Requirement
License Valid Electrical Contractor License (E-2 or higher)
Experience Completed similar maintenance contracts with minimum Rs. 47,794.74 value
Financial Solvency certificate of Rs. 46,746.84
Documents PAN, GST, Bid Security, Tender Fee, Declaration Letter

Note: All submitted documents must be valid, clear, and conform to specified formats.

Bidding Process

Process Timeline

1. Preliminary Stage

18-07-2026 16:05

2. Commercial Stage

18-07-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scanned copy of Tender Fee of 600/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

Upload Scanned copy Bid Security/Earnest Money Deposit of 2000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid (FDR for EMD must be purchased from the account of Bidder)

Required
3

Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. Rs 46,746.84) issued from Nationalized/Scheduled bank of 2026

Required
4

Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

Upload Scanned copy of GST Registration Certificate

Required
6

Upload Scanned copy of E-2 and above category registration (Electrical)

Required
7

Upload Scanned copy of valid Electric contractor licence.

Required
8

Upload Signed and Scanned copy of Declaration Letter of Bidder (Annexure A)

Required
9

Upload Scanned copy of Experience in Form -3A for one similar kind of Completed work (i.e. All in Maintenance Contract work for Water Cooler) having completion cost not less than ₹74,794.74 (without GST) of AMC Water Cooler work (40 Percentage of the electrical amount put to tender for the proposed Work) (Escalation/Enhancement Factor as per SBD Applicable)

Required
10

Upload Signed and scanned copy of Scope of Work

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 18th July 2026 at 4:00 PM. Bidders must upload all required documents and complete the submission process before this time to be considered.

What documents are required to participate in this tender?

Bidders need to submit:

  • Tender Fee of Rs. 600 via Demand Draft
  • Bid Security of Rs. 2000 in FDR or Bank Guarantee
  • Valid Electrical Contractor License (E-2 or above)
  • GST Registration Certificate
  • PAN Card
  • Experience certificates for similar work
  • Solvency certificate
  • Declaration Letter (Annexure A)
  • Scope of Work document
    All documents must be scanned and uploaded as per instructions.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial offer (30%), and eligibility compliance (20%). Technical scores must meet a minimum of 70% to qualify for financial evaluation. The highest scoring bid will be selected for award.

Can I attend a training session to understand the e-procurement process?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions cover how to participate in online tenders, document submission, and digital certificate usage, ensuring bidders are well-prepared.

What is the scope of work for this maintenance contract?

The scope includes routine electrical maintenance, troubleshooting, repairs, component replacements, and ensuring water coolers operate efficiently across Blocks 1 to 7. The contractor must adhere to safety standards, perform preventive checks, and maintain detailed service records.

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