Government Tender Published for Day to day operations for audio-visual equipment at IIT Gandhinagar in GANDHINAGAR, GUJARAT
N/A
GANDHINAGAR, GUJARAT
Posted:
10 February 2025
Closed:
17 March 2025
EPROCURE
Open State Governments & UT NPROCURE
Gandhinagar Sound System Tender for State Yoga Day Event - Electrical Works
Bid Publish Date
09-Jun-2026, 6:00 pm
Bid End Date
17-Jun-2026, 4:00 pm
Value
₹8,38,819
Location
Progress
Issue09-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for electrical contractors to bid for providing a temporary sound system for the State Yoga Day celebration in Gandhinagar on 21st June 2026. The project involves electrical setup, installation, and testing of high-quality audio systems suitable for large outdoor venues. The tender is issued by the Roads and Buildings Department of Gujarat, emphasizing safety, reliability, and timely delivery. With an estimated project value of approximately ₹8,38,819.14, bidders must meet strict eligibility criteria, including valid licenses, bank solvency, and relevant experience. The process is entirely online, requiring digital certificates and adherence to government procurement policies. This opportunity is ideal for firms specializing in event audio-visual solutions, electrical installations, and large-scale public event support. The successful bidder will ensure the seamless execution of audio systems, contributing to a memorable and successful Yoga Day event in Gandhinagar.
Scope Of Work
The scope of work includes:
- Provision and installation of temporary sound and public address systems for the State Yoga Day event.
- Electrical wiring, setup, and testing of all audio equipment.
- Ensuring compliance with safety and electrical standards.
- Coordination with event organizers for timely setup and dismantling.
The process involves:
- Site inspection and assessment.
- Preparation of technical plan and equipment list.
- Procurement of sound system components.
- Installation of electrical wiring and audio equipment.
- Testing and commissioning of the sound system.
- Dismantling post-event.
| Equipment Specifications | Details |
|---|---|
| Sound System Power Output | Minimum 10,000 Watts |
| Microphone Types | Wireless & Wired |
| Amplifier Power | Suitable for outdoor large ground |
| Backup Power | Generator backup included |
Bidder must ensure all work adheres to the safety standards specified by Gujarat government regulations and submit a detailed work plan with timelines.
Technical Specifications
The electrical setup must include:
| Parameter | Specification |
|---|---|
| Power Output | Minimum 10,000 Watts |
| Microphone Types | Wireless & Wired |
| Amplifier Power | Adequate for outdoor large area |
| Backup Power Supply | Generator with capacity matching load |
Process steps:
- Conduct site survey.
- Prepare technical design.
- Procure equipment conforming to specifications.
- Install and connect all components.
- Test system performance and safety.
- Obtain approval from authorities before event.
Financial Requirements
The estimated project cost is approximately ₹8,38,819.14. The payment terms are:
| Payment Schedule | Details |
|---|---|
| Advance Payment | 20% upon contract signing |
| Progress Payment | 50% after installation completion |
| Final Payment | 30% after successful testing and handover |
Bidders must submit a detailed financial proposal along with their technical bid. All costs should be inclusive of taxes, transportation, and setup charges. The bid validity period is 120 days from the submission deadline.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹8,38,819
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
DEPUTY EXECUIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 22, GANDHINAGAR
Bid Opening Authority
DEPUTY EXECUIVE ENGINEER, CAPITAL PROJECT ELECTRICAL SUB DN NO 22, GANDHINAGAR
Address
B BLCK, 3RD FLOOR, ATNAGAR YOJNA BHAVAN, SECTOR NO 16, GANDHINAGAR
Contact Details
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 7
condition.pdf
TENDER_DOCUMENT
DTP Sound Yog day (2).pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 02.pdf
TENDER_DOCUMENT
PQ.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid electrical contractor registration in E-2 or above category.
- ✓ Must possess a valid electrical contractor license.
- ✓ Must provide proof of bank solvency of at least 25% of the tender value.
- ✓ Must submit PAN, GST registration, and relevant experience certificates.
- ✓ Experience in executing similar large-scale event sound system projects within the last five years.
| Qualification Requirement | Details |
|---|---|
| Contractor Registration | Valid in Gujarat, E-2 or higher category |
| Financial Solvency | Bank solvency certificate of minimum 25% of ₹8,38,819.14 |
| Experience in Similar Work | At least one project of similar size and scope |
| Valid Licenses | Electrical Contractor License, GST, PAN |
Bidding Process
Process Timeline
1. Preliminary Stage
17-06-2026 16:02
2. Commercial Stage
17-06-2026 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly attach Scan copy of Tender fee Rs. As per NIT in favour of Deputy Executive Engineer C.P. Electrical Sub Division No 22, Gandhinagar Payable at Gandhinagar from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder
Required 2
Kindly Attach Scan copy of Security Deposit Rs. As per NIT in the form of FDR (with a validity period of not less than 180 days) from nationalized / scheduled bank in favour of Deputy Executive Engineer C.P. Electrical Sub Division No 22, Gandhinagar Payable at Gandhinagar (FDR for EMD must be purchased from the account of bidder)
Required 3
Kindly attach Scan copy of PAN Card etc
Required 4
Kindly attach Scan copy of Bank Solvency of 25 Percentage of Tender Amount of Bank mentioned in SBD Of Current Calendar Year-2026.
Required 5
Kindly attach scan copy of Valid G.S.T number.
Required 6
Kindly Attach Scan Copy of Valid Contractor Registration in E-2 and Above Category [Electrical] [Receipt of Renewal is not valid]
Required 7
Kindly Attach Scan Copy of Valid Electrical Contractor License. [Receipt of Renewal is not valid]
Required 8
Upload scanned copy of Form 3A of similar type of work done in last five year (Form 3A (issued by R & B Department, Gujarat government authority only)) must be similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st may/ International Yoga Day (only Sound system work/Public address system work on celebration ground only considered, Sound work at Vehicle Parking area will not be considered)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender aims to select qualified electrical contractors to provide a temporary sound system for the State Yoga Day event in Gandhinagar on 21st June 2026. The project involves electrical setup, sound system installation, and ensuring compliance with safety standards for a large-scale government celebration.
What are the key eligibility criteria for bidders?
Bidders must possess a valid electrical contractor registration (E-2 or above), electrical contractor license, and GST registration. They must also demonstrate bank solvency of at least 25% of the project value, and have relevant experience in large-scale event sound system projects within the last five years. All documents must be valid and up-to-date.
How can I participate in the bidding process?
Participants should download the tender documents, pay the tender fee of ₹900, and submit all required documents electronically via the nProcure portal before the deadline on 17th June 2026. The process includes attending pre-bid meetings if scheduled, and completing technical and financial bids online. Late submissions are not accepted.
What is the estimated project budget?
The estimated cost for this electrical and sound system project is approximately ₹8,38,819.14. Payment will be made in installments: 20% advance, 50% after installation, and 30% after testing and handover. Bidders must include all costs, taxes, and charges in their financial proposal.
What are the important dates I should remember?
Key dates include:
| Date | Event |
|---|---|
| 09-06-2026 | Tender documents available |
| 17-06-2026 | Last date for bid submission |
| 17-06-2026 | Bid opening at 4:02 PM |
| 21-06-2026 | Yoga Day event in Gandhinagar |
Ensure all submissions are completed before the deadline to participate in the evaluation process.
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Documents 7
condition.pdf
TENDER_DOCUMENT
DTP Sound Yog day (2).pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 02.pdf
TENDER_DOCUMENT
PQ.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT