Contract Bidding Open For TENT SAMIYANA TEMPORERY ELECTRICITY AND SOUND SYSTEM ETC in KHUNTI, JHARKHAND
N/A
KHUNTI, JHARKHAND
Posted:
13 January 2024
Closed:
7 February 2024
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Providing Temporary Sound System for Yoga Day 2026 at Modasa, Gujarat
Bid Publish Date
11-Jun-2026, 8:30 pm
Bid End Date
17-Jun-2026, 4:00 pm
Value
₹1,41,035
Location
Progress
Issue11-Jun-2026, 8:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for qualified electrical contractors to supply and install a temporary sound system for the Yoga Day 2026 celebration in Modasa, Gujarat. The project involves providing high-quality audio equipment to ensure effective sound coverage during the outdoor event scheduled for 21st June 2026. Bidders must meet specific eligibility criteria, including valid licenses, experience in outdoor event audio systems, and financial stability. The tender is issued by the Roads and Buildings Department, Electrical Division - Himmatnagar, with a project cost estimated at Rs. 1,41,035.39. The process is fully digital, with detailed specifications, evaluation criteria, and deadlines outlined in the tender documents. This opportunity is ideal for electrical firms specializing in event audio systems, offering a chance to support a significant public celebration with government backing. Bidders are encouraged to review all requirements, attend vendor training, and submit their proposals via the official portal before the deadline to participate in this transparent and competitive procurement process.
Scope Of Work
The scope of work includes providing a temporary sound system suitable for outdoor event requirements during Yoga Day 2026. Key deliverables include:
- Supply and installation of high-quality audio equipment
- Ensuring sound clarity and coverage for the designated area
- Testing and commissioning of the system prior to the event
- Removal and site clearance post-event
The process involves:
- Site Inspection to assess the area and requirements.
- Equipment Procurement based on specifications.
- Installation and Testing to ensure optimal performance.
- Event Support on the scheduled date.
- Dismantling and cleanup after the event.
All equipment must meet the technical specifications outlined in the tender documents, including compliance with safety standards and electrical regulations. Bidders are expected to provide all necessary accessories, cables, and backup systems to ensure uninterrupted service throughout the event.
Technical Specifications
The technical specifications for the sound system include:
| Parameter | Specification |
|---|---|
| Power Output | Minimum 10,000 Watts RMS |
| Frequency Response | 50Hz - 20kHz |
| Coverage Area | Minimum 500 meters radius |
| Equipment Types | Speakers, amplifiers, microphones, mixers |
| Power Supply | 220V AC, 50Hz, with backup generator compatibility |
Sequential process:
- Review site layout and requirements.
- Procure equipment meeting specifications.
- Install and connect all components.
- Conduct sound checks and calibration.
- Obtain approval before the event.
All equipment must be compliant with safety standards and electrical codes, and tested for durability and performance before deployment.
Financial Requirements
The estimated project cost is Rs. 1,41,035.39, inclusive of all taxes and charges. The payment schedule is as follows:
| Payment Stage | Percentage | Amount |
|---|---|---|
| Upon Contract Award | 30% | Rs. 42,310.62 |
| After Equipment Delivery & Installation | 50% | Rs. 70,517.69 |
| Post-Event Completion & Acceptance | 20% | Rs. 28,207.07 |
Bidders must submit an earnest money deposit of Rs. 1500 along with their bid. The security deposit of Rs. 8000 must be submitted at the time of bid submission in the form of FDR, payable to the Deputy Executive Engineer, Modasa Electrical Division. All payments will be processed as per the terms specified in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,41,035
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER,
Bid Opening Authority
Modasa Elect. (R&B) Sub-Division.
Address
MODASA CIRCUIT HOUSE CAMPUS, MALPUR ROAD, MODASA - 383315
Contact Details
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 9
ANNEXURE A.pdf
TENDER_DOCUMENT
ANNEXURE C.pdf
TENDER_DOCUMENT
ANNEXURE E.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 01.pdf
TENDER_DOCUMENT
PQ.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
SCHEDULE A AND B.pdf
TENDER_DOCUMENT
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N/A
THIRUVANANTHAPURAM, KERALA
Posted:
18 October 2025
Closed:
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EPROCURE
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Eligibility Criteria
- ✓ Must have valid electrical contractor licenses issued by the Government of Gujarat.
- ✓ Proven experience in providing audio-visual equipment for large outdoor events.
- ✓ Financial stability demonstrated through a bank solvency certificate of at least 20% of the estimated project cost.
- ✓ Submission of GST registration and PAN Card copies.
- ✓ Submission of earnest money deposit (EMD) of Rs. 1500 via fixed deposit or exemption certificate.
- ✓ Submission of performance certificates for similar projects completed in the last 3 years.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Electrical Contractor License | Valid E-2 or above issued by Gujarat R&B Department |
| Experience in Event Audio Systems | At least 2 similar projects |
| Bank Solvency Certificate | Rs. 28,207.07 (20% of Rs. 141,035.39) |
| EMD Amount | Rs. 1500 |
Note: All documents must be valid and submitted as per the tender guidelines to qualify for bid submission.
Bidding Process
Process Timeline
1. Preliminary Stage
17-06-2026 16:02
2. Commercial Stage
17-06-2026 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Upload scan copy of the Tender /Bid fee Rs. 600.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.
Required 2
Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 1500.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of DEPUTY EXECUTIVE ENGINEER, Modasa Elect. (R&B) Sub-Division., Modasa
Required 3
Upload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2026 (20 Percentage of the Estimated cost)
Required 4
Upload scan copy of the GST Registration Certificate
Required 5
Upload scan copy of the PAN Card
Required 6
Upload Scan copy of Valid Electrical Contractor Licience issued by Government of Gujarat.
Required 7
Upload Scan copy of Valid Electrial Contractor Registration Certificate issued by R&B Department Government of Gujarat. E-2 or above class [Electrical]
Required 8
Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)
Required 9
Upload scan copy of Declaration Letter of Bidder As per Annexure-A
Required 10
Upload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized signatory) (i.e. Notary) As per Annexure E
Required 11
Upload scan copy of the Performance Security Deposit in form of FDR(Due to very short time for execution of work, Performance Security Deposit submitted at the time of submission of bid.) Additional Performance Security Deposit applicable as per S.B.D. Rs. 8000.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of Deputy Executive Engineer, Modasa Electrical (R&B) Sub- Division, Modasa payable at Modasa
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission for this tender?
The bid submission deadline is 17th June 2026 at 4:00 PM. Bidders must upload all required documents and proposals before this time to be considered eligible.
What are the eligibility criteria for participating in this tender?
Eligible bidders must hold valid electrical contractor licenses (E-2 or above), demonstrate experience in outdoor event audio systems, provide a bank solvency certificate of at least 20% of the estimated cost, and submit all necessary documents including GST registration, PAN, and experience certificates. The earnest money deposit of Rs. 1500 is also mandatory.
How can I access the tender documents and supporting files?
All tender documents, including Annexures and detailed specifications, are available for download from the official NProcure portal. Use the provided links to access files such as ANNEXURE A.pdf, ANNEXURE C.pdf, and others. Ensure you review all documents thoroughly before bid submission.
What technical specifications are required for the sound system?
The sound system must have a minimum power output of 10,000 Watts RMS, cover an area of at least 500 meters radius, and include speakers, amplifiers, microphones, and mixers compliant with safety standards. Equipment must be tested and calibrated before the event.
What is the evaluation process for the bids?
Bids are evaluated based on technical compliance (50%), financial bid (30%), and past performance (20%). Bidders must meet all mandatory requirements, and the highest scoring bid will be awarded the contract, ensuring transparency and fairness.
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Documents 9
ANNEXURE A.pdf
TENDER_DOCUMENT
ANNEXURE C.pdf
TENDER_DOCUMENT
ANNEXURE E.pdf
TENDER_DOCUMENT
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
NOTICE NO 01.pdf
TENDER_DOCUMENT
PQ.pdf
TENDER_DOCUMENT
SBD Document.pdf
TENDER_DOCUMENT
SCHEDULE A AND B.pdf
TENDER_DOCUMENT