Petrol engine,Diesel engine,Condenser,Steam engine,Heat engine,Different types of Boilers,Boiler mo
N/a
GOPALGANJ, BIHAR
Posted:
11 December 2025
Closed:
29 December 2025
GEM
Open Power and Energy NPROCURE
GIPCL Vadodara Power Plant Vehicle Hiring Tender | Bi-Annual Rate Contract for Petrol & Diesel Vehicles
Progress
Issue03-Feb-2026, 10:54 am
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹2,950
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
5
Gujarat Industries Power Company Limited (GIPCL) is inviting bids for a Bi-Annual Rate Contract to hire petrol and diesel vehicles at its Vadodara plant. This tender provides an excellent opportunity for transport service providers to supply, maintain, and operate a fleet of vehicles tailored to the power sector's needs. The project involves comprehensive vehicle leasing, compliance with emission and safety standards, and timely service delivery. With an estimated value of approximately INR 1,242,0116.16, this open tender is designed to foster long-term partnerships with experienced vehicle providers. Bidders must meet strict eligibility criteria, submit all required documentation, and adhere to deadlines for a chance to secure this lucrative government contract. The process emphasizes transparency, competitive pricing, and quality service, making it ideal for companies looking to expand their footprint in the government power sector and fleet management services.
Scope Of Work
The scope of work includes:
- Providing a variety of petrol and diesel vehicles as per the specifications detailed in the tender documents.
- Ensuring timely vehicle availability at GIPCL Vadodara plant.
- Maintaining vehicles in good condition, adhering to safety and emission standards.
- Managing vehicle registration, insurance, and legal compliance.
- Providing drivers if required, or allowing self-driven vehicle options.
The process involves:
- Submission of technical and financial bids via the nProcure portal.
- Evaluation of bids based on technical compliance and cost.
- Contract award to the most suitable bidder meeting all criteria.
- Execution of the contract with regular monitoring and compliance checks.
| Vehicle Type | Specifications | Quantity |
|---|---|---|
| Petrol Cars | Sedan, Hatchback | As per requirement |
| Diesel Vehicles | Utility trucks, Vans | As per requirement |
Key deliverables include vehicle availability, maintenance, and timely reporting. Bidders must ensure all vehicles meet the specified standards and provide necessary documentation, including registration and insurance certificates.
Technical Specifications
| Vehicle Type | Fuel Type | Capacity | Standards |
|---|---|---|---|
| Sedan | Petrol | 4-5 Seater | BS-VI Compliant |
| Utility Vehicle | Diesel | 10-15 Seater | BS-VI Compliant |
The vehicles should comply with all applicable emission and safety standards. Bidders are required to demonstrate vehicle compliance via certification documents. The process involves:
- Vehicle inspection before deployment.
- Regular maintenance checks.
- Submission of vehicle documents as proof of compliance.
Vehicles must be well-maintained, insured, and registered under applicable laws, ensuring seamless operation during the contract period.
Financial Requirements
The estimated contract value is approximately INR 1,242,0116.16. The financial bid should include:
| Cost Component | Description |
|---|---|
| Vehicle Rental | Per vehicle per month basis |
| Maintenance Charges | Inclusive of repairs and servicing |
| Fuel Costs | As per actual consumption |
| Additional Charges | Any applicable taxes or fees |
Payment terms are typically linked to monthly invoicing, with payments processed upon submission of valid invoices and vehicle performance reports. Bidders must submit a refundable EMD amount as specified, along with the bid, to ensure bid security. The bid validity period is 180 days from the bid submission deadline.
Documents 2
TENDER DOCUMENT-VEHICLE HIRING.pdf
TENDER_DOCUMENT
SCHEDULE OF RATE(SoR).pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licensing for vehicle leasing and rental services.
✓ Proven experience in providing vehicle hiring services to government or large corporate clients.
✓ Financial stability demonstrated through recent financial statements.
✓ Ability to supply a range of petrol and diesel vehicles as specified.
✓ Must possess valid GST registration and applicable permits.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Years of Experience | At least 3 years in vehicle leasing |
| Annual Turnover | Minimum INR 50 lakhs |
| Fleet Size | At least 10 vehicles of various types |
| Certifications | Valid vehicle registration, insurance, and pollution certificates |
Note: Bidders must submit relevant proof and certifications along with their bids.
Bidding Process
Process Timeline
1. PRELIMINERY STAGE
2. COMMERCIAL STAGE
Required Forms
PRELIMINERY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this tender?
This tender invites bids for a Bi-Annual Rate Contract to hire various petrol and diesel vehicles at GIPCL's Vadodara plant. It aims to select reliable transport service providers for vehicle leasing, maintenance, and operational support, ensuring seamless mobility services for GIPCL's power plant operations.
Who is eligible to participate in this vehicle hiring tender?
Eligible bidders must have valid vehicle leasing licenses, experience in government or corporate vehicle supply, and demonstrate financial stability. They should possess GST registration, vehicle certifications, and a fleet size meeting the specified minimum requirements. Proof of past performance and compliance is mandatory.
What are the key dates and deadlines for this tender?
The bid submission starts on 03-02-2026 at 16:24 and closes on 24-02-2026 at 17:30. Bids will be opened immediately after the deadline. Bidders must ensure timely submission to avoid disqualification. The evaluation and award process is expected to conclude by 01-03-2026.
What documents are required to submit a bid?
Bidders must submit:
- Tender fee proof
- EMD proof
- Vehicle registration and insurance certificates
- Experience certificates
- Financial statements
- Certifications confirming vehicle standards and compliance.
All documents should be uploaded or submitted as per the instructions in the tender documents.
How can I get assistance during the bidding process?
Support is available through the (n)code solutions support team. Bidders can attend free training sessions every Saturday at their Ahmedabad office. For technical or procedural queries, contact the support team via email at [email protected] or call the toll-free number 73590 21663. Detailed guidance is provided to ensure smooth bid submission.
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Documents 2
TENDER DOCUMENT-VEHICLE HIRING.pdf
TENDER_DOCUMENT
SCHEDULE OF RATE(SoR).pdf
TENDER_DOCUMENT