Open Power and Energy NPROCURE

Government Tender for Turnkey Supply, Installation & Commissioning of 11 KV MVCC in Coastal Gujarat

Bid Publish Date

18-Nov-2025, 6:30 pm

Bid End Date

09-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue18-Nov-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 15

MATERIAL UNLOADING CONDUCTOR TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL BAR FUME HOODS TURNKEY POWER WIRE WIRELESS NETWORK

This government tender offers a strategic opportunity for experienced electrical contractors to participate in a comprehensive turnkey project for the supply, installation, and commissioning of 11 KV MVCC systems in Gujarat's coastal region. The project aims to strengthen the power distribution network under the Cyclone Resilient Network initiative of PGVCL, ensuring robust, cyclone-resistant infrastructure. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit detailed proposals within specified deadlines. The scope covers site survey, design, procurement, transportation, civil and electrical installation, testing, and documentation, all aligned with technical standards and safety regulations. This project not only enhances regional power reliability but also offers significant business opportunities for companies specializing in electrical infrastructure, civil works, and project management in the power sector. The tender process emphasizes transparency, quality, and timely execution, making it a valuable procurement for qualified firms seeking government contracts in Gujarat's power distribution sector.

Scope Of Work

• Conduct detailed site survey and feasibility analysis in the designated coastal areas.
• Design the electrical and civil infrastructure, including lattice poles and MVCC systems.
• Procure all necessary materials, accessories, and equipment as per technical specifications.
• Load, transport, and unload materials securely to the project site.
• Handle storage and ensure safety standards during material management.
• Install lattice poles, MVCC conductors, and accessories as per approved drawings.
• Perform testing and commissioning of the entire system to ensure operational efficiency.
• Provide comprehensive documentation, including test reports, as-built drawings, and operation manuals.
• Ensure cyclone resilience and adherence to safety standards throughout the project.

Specification Details
Voltage Level 11 KV
Conductor Type AL-59 ACS MVCC
Poles Reinforced bar lattice poles
Accessories Insulators, clamps, connectors, hardware
Delivery Timeline As per tender document
Installation Complete setup including civil and electrical works
Testing & Commissioning As per standards and project requirements

• The contractor must coordinate with PGVCL officials and adhere to safety and environmental regulations.

Technical Specifications

Parameter Specification
Conductor Type AL-59 ACS Medium Voltage Covered Conductor
Poles Reinforced bar lattice poles, designed for cyclone resistance
Insulation As per IS standards, suitable for 11 KV voltage
Accessories Insulators, clamps, connectors, hardware conforming to BIS standards
Testing Must pass type test reports and field testing as specified

Sequential process:

  1. Conduct site survey and finalize design.
  2. Procure materials matching technical specifications.
  3. Transport and store materials securely.
  4. Install lattice poles and conductors as per drawings.
  5. Perform electrical and mechanical testing.
  6. Complete system commissioning and documentation.

Financial Requirements

The estimated project cost ranges between INR 10 million and INR 15 million, depending on final scope and material costs. Payment will be made in phases aligned with project milestones, including mobilization, installation, testing, and commissioning. Bidders must submit detailed cost breakdowns in their proposals, including material costs, labor, transportation, and other expenses. The contract will specify a schedule of payments, with an initial advance upon contract signing and subsequent payments based on progress and acceptance of work. All financial transactions should adhere to the terms outlined in the tender document, with clear documentation for each payment stage. The successful bidder must provide a performance bank guarantee equivalent to 5% of the contract value before commencement.

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Eligibility Criteria

✓ Must have valid registration with GUVNL and its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
✓ Must submit the tender fee of INR 17,700 through online payment.
✓ Must provide EMD equivalent as specified, via e-Bank Guarantee, RTGS, or NEFT.
✓ Must possess GST registration and provide self-certified copies.
✓ Must submit a self-certified copy of PAN.
✓ Must have relevant experience in similar medium voltage infrastructure projects.
✓ Financial criteria:

Criterion Minimum Requirement
Average Annual Turnover INR 5 million in last 3 years
Net Worth Positive net worth in last financial year
✓ Technical qualification:
  • Valid certificates for technical compliance and quality standards.
  • Relevant project completion certificates.
    ✓ The bidder must submit all documents as per the detailed technical and preliminary stages outlined in the tender.
    ✓ Bidders must not be under any legal or contractual restrictions that could impede project execution.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

10-12-2025 11:00

2. TECHNICAL STAGE

18-12-2025 11:00

3. PRICE BID

29-12-2025 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-VGS-PACKAGE-8

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select a qualified contractor for the turnkey supply, installation, testing, and commissioning of 11 KV MVCC systems with accessories in the coastal areas of Gujarat, specifically under the Cyclone Resilient Network initiative of PGVCL. The project focuses on enhancing power distribution reliability and resilience against cyclonic conditions, ensuring a robust electrical infrastructure.

What are the key eligibility criteria for bidders?

Bidders must have valid registration with GUVNL and its subsidiaries, submit the tender fee of INR 17,700, and provide EMD via e-Bank Guarantee or online transfer. They should possess GST registration, PAN, and relevant experience in similar medium voltage projects. Financial stability, technical certifications, and compliance with documentation requirements are mandatory to qualify.

What is the scope of work involved in this project?

The scope includes site survey, design, procurement, transportation, installation, testing, and commissioning of 11 KV MVCC systems with reinforced lattice poles and accessories. It involves civil and electrical works, ensuring cyclone-resistant infrastructure, and comprehensive documentation. The process follows a sequential approach from survey to final commissioning, adhering to technical standards.

What are the important dates and deadlines for this tender?

Key deadlines include:

  • Tender download start: 18th November 2025
  • Bid submission deadline: 9th December 2025
  • Technical evaluation: 18th December 2025
  • Price bid opening: 29th December 2025
    Bidders should submit all documents before the respective deadlines to ensure eligibility and participation.
How can bidders obtain further information or clarifications?

Interested bidders can contact the designated authority:
Chief Engineer (Project and R&C)
Email: [email protected]
Phone: 02812380425
Address: Reg. & Corporate Office, Paschim Gujarat Vij Seva Sadan, Rajkot.
It is recommended to send queries via email at least 7 days before the bid deadline for prompt assistance.

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