Open Power and Energy NPROCURE

Government Tender for Turnkey Contract: 11 KV MVCC Lattice Poles in Coastal Gujarat

Bid Publish Date

18-Nov-2025, 6:30 pm

Bid End Date

09-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue18-Nov-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 15

MATERIAL UNLOADING CONDUCTOR TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL BAR FUME HOODS TURNKEY POWER WIRE WIRELESS NETWORK

This government tender offers an exclusive opportunity for experienced contractors to participate in a turnkey project for the installation of 11 KV Medium Voltage Covered Conductors (MVCC) with reinforced lattice poles in Gujarat. Managed by Paschim Gujarat Vij Company Limited, the project aims to enhance cyclone-resilient power distribution networks under the Viksit Gujarat Scheme. The scope encompasses site survey, design, procurement, transportation, installation, testing, and commissioning, ensuring a comprehensive solution for reliable energy delivery in coastal regions. Bidders must meet strict eligibility and technical criteria, with detailed documentation required at each stage. The project timeline is clearly defined, with deadlines for bid submission, evaluation, and award. This tender invites qualified power sector companies, electrical contractors, and infrastructure firms to contribute to Gujarat’s sustainable energy future. The contract is based on a turnkey basis, emphasizing quality, safety, and timely completion, fostering growth in the power and energy infrastructure sector of Gujarat.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment in the coastal area feeder of Amreli Circle.
  • Designing the power distribution network, including lattice pole layout and technical specifications.
  • Procuring all necessary materials, including 11 KV MVCC conductors, lattice poles, accessories, and safety equipment.
  • Loading, transportation, and unloading of materials to the site.
  • Handling, storage, and insurance of all items during transit.
  • Installation of lattice poles and conductors as per approved drawings and standards.
  • Testing and commissioning of the entire system to ensure operational reliability.
  • Providing comprehensive documentation, including test reports, operation manuals, and as-built drawings.

Key deliverables include:

  • Complete power distribution network in accordance with technical specifications.
  • Cyclone-resilient lattice poles and accessories.
  • Fully tested and commissioned system ready for operation.

The process involves:

  1. Site survey and assessment.
  2. Design approval and procurement.
  3. Material transportation and storage.
  4. Installation and connection.
  5. Testing, commissioning, and documentation.

All activities must adhere to safety standards, environmental regulations, and quality assurance protocols.

Technical Specifications

The technical specifications include:

Parameter Details
Conductor Type 11 KV AL-59 MVCC, compliant with BIS standards
Lattice Poles Reinforced bar lattice poles, designed for cyclone resilience
Design Standards As per PGVCL technical guidelines and IS standards
Testing Type tests and routine tests as per BIS and IEC standards
Installation Poles to be installed at specified heights with proper foundations
Accessories Insulators, clamps, and connectors conforming to technical norms

Sequential process:

  1. Material inspection and quality check.
  2. Site preparation and foundation work.
  3. Pole erection and alignment.
  4. Conductor stringing and connection.
  5. System testing and commissioning.

All materials must be certified, and installation shall follow safety and quality protocols.

Financial Requirements

The project budget is estimated between Rs. [minimum amount] and Rs. [maximum amount], with the total bid price including material, labor, transportation, and testing costs. The financial breakdown is as follows:

Cost Component Estimated Cost (Rs.)
Material Procurement [amount]
Transportation & Loading [amount]
Installation & Testing [amount]
Documentation & Miscellaneous [amount]

Payment terms:

  • 10% advance upon contract signing.
  • 30% after material delivery.
  • 40% post-installation and initial testing.
  • 20% after final acceptance.

All payments are subject to submission of valid invoices and certification by PGVCL authorities.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration with GUVNL and its subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
  • ✓ Demonstrate experience in executing similar medium voltage distribution projects, including installation of lattice poles and MVCC conductors.
  • ✓ Provide valid GST registration and PAN details.
  • ✓ Submit original receipts for tender fee and EMD paid via RTGS, NEFT, or online modes.
  • ✓ Possess necessary technical and financial capacity, including net worth and liquid assets as per tender requirements.
  • ✓ Submit all required technical and financial documents, including JV agreements if applicable.
Qualification Parameter Minimum Requirement
Financial Capacity Net worth of at least Rs. [specified amount]
Experience Successfully completed at least [number] similar projects in the last [time period]
Technical Capability Adequate machinery, manpower, and technical expertise
Certification Valid ISO, BIS, or relevant industry certifications

Failure to meet any criterion will disqualify the bidder from further evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

10-12-2025 11:00

2. TECHNICAL STAGE

18-12-2025 11:00

3. PRICE BID

29-12-2025 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-VGS-PACKAGE-1

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, transportation, installation, testing, and commissioning of 11 KV MVCC conductors with lattice poles in the coastal Gujarat region. The project aims to strengthen cyclone-resilient power distribution networks under the Viksit Gujarat Scheme, ensuring reliable and sustainable energy supply. All activities must adhere to technical standards, safety protocols, and environmental regulations.

Who is eligible to participate in this tender?

Eligible bidders must have valid registration with GUVNL and its subsidiaries, demonstrate experience in similar medium voltage projects, and provide GST registration, PAN, and proof of financial capacity. They must also submit all required technical and financial documents as specified, including original receipts for tender fee and EMD. Joint ventures are permitted if they meet the eligibility criteria collectively.

What are the key dates and deadlines for this tender?

The bid submission starts on 18-11-2025 at 18:30 and closes on 09-12-2025 at 18:00. The preliminary evaluation will be conducted on 10-12-2025, followed by technical assessment on 18-12-2025, and price bid opening on 29-12-2025. All deadlines are strictly enforced, and late submissions will be rejected.

What is the estimated value and payment schedule for this project?

The project value ranges between Rs. [min amount] and Rs. [max amount], covering material, labor, transportation, and testing. Payment will be made in installments: 10% advance, 30% after material delivery, 40% post-installation, and 20% after final acceptance. Payments are contingent upon submission of valid invoices and certification by PGVCL authorities.

How can I obtain the tender documents and who to contact for queries?

Tender documents are available for download from the official portal. For queries, contact Chief Engineer (Project and R&C) at [email protected] or call 02812380425. It is recommended to contact well before the deadline for clarifications. Ensure all documents are prepared as per the specified formats for smooth evaluation.

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