Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an exclusive opportunity for electrical and multimedia service providers to secure an annual rate contract for temporary LED screen and videography services during high-profile government events in Ahmedabad. Managed by the Roads and Buildings Department, Ahmedabad Electrical Division No.1, the project seeks experienced vendors capable of delivering high-quality audiovisual support for Prime Minister visits and other official functions. The tender emphasizes transparency, technical excellence, and compliance with government standards. Bidders must meet strict eligibility criteria, including valid licenses, proven experience, and financial stability, to qualify. The process involves comprehensive evaluation based on experience, technical capability, and cost-effectiveness. This contract provides a prestigious platform for reputed firms to showcase their expertise in large-scale event support, with detailed instructions on bid submission, evaluation, and timelines. The successful bidder will play a vital role in ensuring seamless audiovisual arrangements for important government events in Gujarat, contributing to the success of national-level programs and visits.
The selected vendor will be responsible for:
The process involves:
| Specification | Details |
|---|---|
| LED Screen Size | Minimum 20 ft x 10 ft |
| Resolution | Full HD or higher |
| Power Supply | 220V AC, stable supply |
| Videography Equipment | HD cameras, live streaming setup |
| Duration of Service | As per event schedule |
The vendor must ensure timely delivery, quality assurance, and adherence to all safety protocols.
| Parameter | Specification |
|---|---|
| LED Screen | Minimum 20 ft x 10 ft, Full HD or higher |
| Power Supply | 220V AC, uninterrupted |
| Video Cameras | HD quality, capable of live streaming |
| Setup Time | Within 48 hours of event confirmation |
| Dismantling | Immediately after event completion |
The vendor must follow the technical guidelines provided in the tender documents, ensuring high-quality audiovisual output and safety compliance. The setup process involves site assessment, equipment installation, and testing, followed by real-time support during events.
The estimated contract value is approximately Rs. 5,86,776.67. Bidders must submit a detailed financial proposal including costs for equipment, setup, and services. Payment will be made in installments based on milestones achieved, with the final payment upon successful completion of the event. The financial bid should be inclusive of all taxes and charges. The tender specifies a budget breakdown, emphasizing cost-effectiveness while maintaining quality standards. The bidder must also submit CA-certified annual turnover statements demonstrating financial capacity, with a minimum of Rs. 154 lakh per year over the last five years.
Tender Category
Service
Tender Value
₹5,86,777
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Bid Opening Authority
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Address
A/4 BAHUMALI BHAVAN NO 2, VASTRAPUR, AHMEDABAD
Contact Details
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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N/A
AHMADABAD, GUJARAT
Oil and Natural Gas Corporation Limited
AHMADABAD, GUJARAT
Oil and Natural Gas Corporation Limited
AHMADABAD, GUJARAT
PWD - CE AND AS
JAIPUR, RAJASTHAN
N/A
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✓ Must have a valid Electrical Contractor license issued by the Gujarat Energy & Petrochemical Department.
✓ Proven experience of at least 3 years in LED screen installation and videography for government or large-scale events.
✓ Financial stability with an average annual turnover of at least Rs. 154 lakh over the last five financial years.
✓ Submission of EMD of Rs. 5,00,000 in FDR format valid for at least 365 days.
✓ Tender fee of Rs. 2400/- payable via Demand Draft.
✓ GST registration certificate.
✓ Experience certificates demonstrating successful completion of similar projects, especially in Gujarat.
✓ Affidavits confirming the bidder is not blacklisted and compliance with government regulations.
| Qualification | Criteria |
|---|---|
| Electrical License | Valid and renewed |
| Experience | Minimum 3 years in LED & videography |
| Financial Turnover | Rs. 154 lakh annually |
| EMD | Rs. 5,00,000 in FDR |
| Tender Fee | Rs. 2400 via Demand Draft |
22-07-2026 16:05
22-07-2026 16:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
1) Kindly attach scan copy of Tender Fees Rs. 2400/- (only Demand Draft is Valid) in Favour of Executive Engineer, Ahmedabad Electrical (R & B) Division No.1, Ahmedabad. (Mandatory)
Required2) Kindly attach Scan Copy of E.M.D cum SD Rs.5,00,000/- in FDR Format only (Not less than 365 days) In Favour of Executive Engineer Ahmedabad Electrical (R&B) Division No.1, Ahmedabad. (Mandatory)
Required3) Certified copy of Income Tax PAN Card. (Mandatory)
Required4) Undertaking by Agency ensuring access/availability of credit facilities up to 25 percent value of the contract as per SBD Annexure issued by Bank. (Mandatory)
Required5) Latest valid license of Electrical Contractor issued by the Licensing Board, Energy & Petrochemical Department. At the time of work order award, agency must submit valid Electrical License Renewal Receipt will not be consider at the time of award work order. (Mandatory)
Required6) Valid Electrical Registration Certificate in appropriate class (D or Above) (Receipt of renewal/registration is not valid) (Mandatory)
Required7) Agency must submit require experience certificate (Form-3(A)), showing successfully completing Hon’ble PM Programs in the Gujarat State. The experience certificate shall not be less than 50 Percentage of the tender Amount (i.e. 38.50 Lakh) (Mandatory) Similar work means having an experience of LED Screen, Videography, Work in the program of the Hon’ble Prime Minister of India, in the state of Gujarat. In case of combined electrical work, Only LED Screen, Videography Work will be considered.
Required8) The bidders should have GST registration. (Certified copy of registration). (Mandatory)
Required9) Bidder has to be submitted affidavit of not being blacklisted, on Stamp Paper of Rs.300 as per attached Annexure-I. (Mandatory)
Required10) Bidder has to be submitted affidavit on Stamp Paper of Rs.300 As per attached Annexure-II. (Mandatory)
Required11) Agency must submit CA certified Annual turnover statement, turnover with Escalation factor must not be less than 154.00 lacs in any of the last five financial years. (Mandatory)
RequiredKey insights about GUJARAT tender market
This tender invites qualified vendors to provide temporary LED screens and videography services for government events, including Prime Minister visits in Ahmedabad, under an annual rate contract for a duration of one year.
Bidders must possess a valid electrical license, demonstrate experience in LED and videography projects, have a minimum annual turnover of Rs. 154 lakh, submit EMD of Rs. 5,00,000, and provide GST registration and relevant experience certificates. They must also submit affidavits confirming non-blacklisting status.
Participants should download the tender documents online, prepare all mandatory documents, including EMD, licenses, and experience certificates, and submit their bids electronically before the deadline. Attending vendor training sessions is recommended for smooth participation.
Bids are evaluated based on experience (40%), financial capacity (30%), technical proposal (20%), and price competitiveness (10%). Minimum qualifying marks are required in each category, and the most suitable bidder will be awarded the contract based on overall scoring.
The bid submission starts on 08-07-2026 at 14:30 and closes on 22-07-2026 at 16:00. Evaluation occurs immediately after, with the final award expected by 22-07-2026. Bidders must ensure timely submission to avoid disqualification.
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
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