Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,400
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an opportunity for experienced electrical and sound system contractors to secure an annual rate contract for Temporary Sound System services during the upcoming Prime Minister's visit in Ahmedabad. Managed by the Roads and Buildings Department, Ahmedabad Electrical Division No.1, this project ensures high-quality audio arrangements for high-profile government events over a 12-month period. Bidders must meet strict eligibility criteria, including relevant experience, valid licenses, and financial stability, with a total estimated value of approximately INR 67.13 Lakhs. The tender process is transparent, with detailed documentation and evaluation procedures designed to select the most qualified contractor. This contract is ideal for firms specializing in event audio setups, electrical installations, and government projects, seeking to demonstrate their expertise in delivering critical infrastructure for national events. Bidders are encouraged to review all linked documents, participate in free training sessions, and submit their bids before the deadline to secure this prestigious government contract.
The selected contractor will be responsible for providing Temporary Sound System services during the Prime Minister's visit in Ahmedabad, including:
The scope includes the supply of all necessary hardware, accessories, and manpower. The process involves:
The contractor must ensure compliance with all safety standards and adhere to the guidelines issued by the department. The equipment used should meet the technical specifications outlined in the tender documents, including high-quality sound clarity, power capacity, and durability for outdoor and indoor settings.
The sound system equipment must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Capacity | Minimum 10,000 Watts RMS |
| Frequency Response | 50 Hz - 20 kHz |
| Sound Clarity | High-definition audio output |
| Durability | Weatherproof and suitable for outdoor use |
| Equipment Types | Microphones, speakers, amplifiers, mixers, and accessories |
Sequential process for technical compliance:
The approximate total budget for the contract is INR 67,13,249.82. The cost breakdown includes:
| Item | Cost (INR) |
|---|---|
| Equipment procurement | 50,00,000 |
| Installation & setup | 10,00,000 |
| Testing & commissioning | 5,00,000 |
| Miscellaneous & contingency | 2,13,249.82 |
Payment shall be made in installments:
Tender Category
Service
Tender Value
₹67,13,250
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Bid Opening Authority
EXECUTIVE ENGINEER, AHMEDABD ELECTRICAL DN NO 1
Address
A/4 BAHUMALI BHAVAN NO 2, VASTRAPUR, AHMEDABAD
Contact Details
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Oil and Natural Gas Corporation Limited
AHMADABAD, GUJARAT
N/A
AHMADABAD, GUJARAT
PWD - CE AND AS
JODHPUR, RAJASTHAN
DLB
SIROHI, RAJASTHAN
DLB
SIROHI, RAJASTHAN
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| Criterion | Requirement |
|---|---|
| Tender Fee | Rs. 2400 Demand Draft |
| EMD | Rs. 5,00,000 in FDR format |
| Experience | Successful completion of sound system work in Prime Minister’s programs in Gujarat |
| Financial | CA certified annual turnover >= INR 162 Lakhs for last 5 years |
| Licenses | Valid electrical contractor license and registration |
Bidders must meet all the above criteria to qualify for participation in the tender process.
22-07-2026 16:05
22-07-2026 16:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
1) Kindly attach scan copy of Tender Fees Rs. 2400/- (only Demand Draft is Valid) in Favour of Executive Engineer, Ahmedabad Electrical (R & B) Division No.1, Ahmedabad. (Mandatory)
Required2) Kindly attach Scan Copy of E.M.D cum SD Rs.5,00,000/- in FDR Format only (Not less than 365 days) In Favour of Executive Engineer Ahmedabad Electrical (R&B) Division No.1, Ahmedabad. (Mandatory)
Required3) Certified copy of Income Tax PAN Card. (Mandatory)
Required4) Undertaking by Agency ensuring access/availability of credit facilities up to 25 percent value of the contract as per SBD Annexure issued by Bank. (Mandatory)
Required5) Latest valid license of Electrical Contractor issued by the Licensing Board, Energy & Petrochemical Department. At the time of work order award, agency must submit valid Electrical License Renewal Receipt will not be consider at the time of award work order. (Mandatory)
Required6) Valid Electrical Registration Certificate in appropriate class (D or Above) (Receipt of renewal/registration is not valid) (Mandatory)
Required7) Agency must submit require experience certificate (Form-3(A)), showing successfully completing Hon’ble PM Programs in the Gujarat State. The experience certificate shall not be less than 50 Percentage of the tender Amount (i.e. 40.50 Lakh) (Mandatory) Similar work means having an experience of Sound System Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. In case of combined electrical work, Only Sound System Work will be considered.
Required8) The bidders should have GST registration. (Certified copy of registration). (Mandatory)
Required9) Bidder has to be submitted affidavit of not being blacklisted, on Stamp Paper of Rs.300 as per attached Annexure-I. (Mandatory)
Required10) Bidder has to be submitted affidavit on Stamp Paper of Rs.300 As per attached Annexure-II. (Mandatory)
Required11) Agency must submit CA certified Annual turnover statement, turnover with Escalation factor must not be less than 162.00 lacs in any of the last five financial years. (Mandatory)
RequiredKey insights about GUJARAT tender market
The scope includes installation, testing, operation, and dismantling of a Temporary Sound System during Prime Minister's visits in Ahmedabad. The contractor must supply all hardware, ensure high-quality audio output, and support the department during events, following detailed technical specifications and safety standards.
Bidders must possess a valid electrical contractor license, submit E.M.D. of Rs. 5,00,000 in FDR format, demonstrate experience in Prime Ministerial sound system setups, have GST registration, and meet financial turnover requirements of at least INR 162 Lakhs annually over five years. Additional documents include PAN card, affidavits, and experience certificates.
Participants should download the tender document from the official portal, prepare technical and financial bids, and submit electronically before the deadline of 22-07-2026 at 4:00 PM. The process includes bid opening, evaluation, and award. Training sessions are available to assist bidders in understanding the e-procurement platform.
The approximate contract value is INR 67.13 Lakhs. The budget covers equipment procurement, installation, testing, and miscellaneous expenses. Payments are structured in installments based on project milestones, ensuring transparency and accountability.
All relevant documents, including tender guidelines, experience criteria, technical specifications, and affidavits, are available for download at the provided links. These include (n)Code Solutions portal links, ensuring bidders have comprehensive information for preparation and submission.
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
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