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Open State Governments & UT NPROCURE

Government Tender for Bi-Annual Upkeep, Housekeeping & Cleaning Works at 220kV Khanpur S/S

Bid Publish Date

20-Jan-2026, 3:00 pm

Bid End Date

09-Feb-2026, 4:00 pm

Value

₹13,21,458

Location

KHEDA , GUJARAT

Progress

Issue20-Jan-2026, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers an excellent opportunity for experienced electrical contractors and facility management firms to provide bi-annual upkeep, housekeeping, and cleaning services at the 220kV Khanpur Substation in Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), this project aims to maintain the safety, cleanliness, and operational efficiency of critical electrical infrastructure. The scope includes cleaning control rooms, offices, stores, and removing grass & weeds in the switchyard, with a project duration of 24 months. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and adhere to the specified deadlines. The tender process is transparent, involving preliminary, technical, and commercial evaluation stages. With an estimated project cost of INR 13,21,458.40, this opportunity is ideal for firms specializing in electrical infrastructure maintenance, environmental services, and facility management seeking government contracts in Gujarat.

Scope Of Work

The scope of work encompasses:

  • Bi-annual cleaning and upkeep of control rooms, offices, and stores within the substation.
  • Removal of grass, weeds, and anti-weeding treatment in the switchyard area.
  • Maintenance of electrical infrastructure to ensure safety and operational efficiency.
  • Provision of cleaning tools and tackles as listed in the technical specifications.

The process involves:

  1. Initial site assessment and preparation.
  2. Execution of cleaning activities as per schedule.
  3. Regular inspection and reporting.
  4. Final quality check and documentation.

Key deliverables include:

Item Description
Cleaning of control rooms Complete dusting, sweeping, and disinfection
Grass removal Removal and disposal of grass and weeds
Anti-weeding treatment Application in designated areas
Tools & tackles List of approved tools to be used

Important requirements:

  • All work must comply with safety standards.
  • Use environmentally friendly cleaning agents.
  • Adhere to the specified schedule and quality benchmarks.

Technical Specifications

Parameter Requirement
Cleaning agents Environmentally friendly, non-corrosive
Tools Approved list of cleaning tools and tackles
Grass removal Mechanical or manual methods with disposal
Anti-weeding Chemical or organic solutions as per standards
Work duration 24 months with bi-annual schedules
Certification Compliance with electrical safety standards

Sequential process:

  1. Site inspection and assessment.
  2. Planning and scheduling.
  3. Execution of cleaning and grass removal.
  4. Inspection and quality assurance.
  5. Documentation and reporting.

Financial Requirements

The estimated project cost is INR 13,21,458.40. The financial proposal must include:

Cost Component Amount (INR)
Service charges To be quoted by bidder
Taxes As applicable
Total INR 13,21,458.40

Payment terms:

  • 30% advance upon contract signing.
  • 40% after completion of first half-yearly schedule.
  • 30% after final inspection and approval.

Bidders must provide detailed cost breakdowns and ensure compliance with government financial regulations.

Documents 1

NTC-10-2026 Up keeping 220kV Khanpur SS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration as an approved contractor in the appropriate class.
✓ Proven experience in electrical infrastructure maintenance and cleaning services.
✓ Submission of work completion certificates for similar projects.
✓ Demonstrated financial stability with bank solvency certificates.
✓ Valid GST registration and PAN number.
✓ Submission of Income Tax Returns and Balance Sheets for the last three financial years.
✓ Electrical Contractor License valid for the scope of work.
✓ List of tools and tackles available.

Qualification Requirement Details
Financial Minimum turnover of INR 10 lakh in last 3 years
Technical Experience in electrical substation maintenance
Certification Valid electrical contractor license
Documentation All required certificates and experience proof

Note: Bidders must submit all documents as per the specified formats and deadlines.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

09-02-2026 16:05

2. TECHNICAL STAGE

09-02-2026 16:10

3. COMMERCIAL STAGE

09-02-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

TENDER FEE PAYMENT RECEIPT

Required
2

EMD FEE PAYMENT RECEIPT

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - TECHNICAL STAGE

1

Registration document as Approved Contractor in Appropriate Class

Required
2

Work completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement

Required
3

Bank Solvency Certificate

Required
4

GST Registration Number Documents

Required
5

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership

Required
6

Provident Fund Code Number Documents

Required
7

PAN Number Document

Required
8

Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years

Required
9

Electrical Contractor License

Required
10

List of tools and tackles

Required
11

Filling Annexure 1 to 8

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 09-02-2026 at 16:00. Bidders must upload all required documents before this time to be considered.

What documents are required for technical qualification?

Required documents include:

  • Registration as an approved contractor
  • Work completion certificates
  • Bank solvency certificate
  • GST registration
  • Partnership deed or POA
  • Provident Fund and PAN documents
  • Income Tax returns for last three years
  • Electrical contractor license
  • List of tools and tackles
  • Filled Annexures 1 to 8.
Is there a training session for online bidding?

Yes, a free vendor training camp is organized every Saturday from 4:00 to 5:00 P.M. at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process better.

What is the scope of work covered in this tender?

The scope includes bi-annual cleaning of control rooms, offices, stores, removal of grass and weeds in the switchyard, and anti-weeding treatment. All work must meet safety and environmental standards, ensuring operational safety and infrastructure cleanliness.

How is the evaluation process conducted?

Evaluation involves preliminary, technical, and commercial stages. Bidders are scored based on experience, technical compliance, and price. Minimum thresholds must be met, and the final award will be based on overall scores, ensuring transparency and fairness.

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