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Open Power and Energy NPROCURE

Government Tender for Bi-Annual Upkeeping & Grass Cutting at 400kV Vav Substation

Bid Publish Date

15-Jul-2026, 1:30 pm

Bid End Date

05-Aug-2026, 10:30 am

Value

₹12,65,111

Location

NAVSARI , GUJARAT
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Progress

Issue15-Jul-2026, 1:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 14

STOMACHERS ELECTRICAL MISCELLANEOUS APPARELS GRASS CUTTER POWER SWITCHYARD LAWN CUTTER SWITCH YARD GROUND MAINTENANCE CLOTHING MEGA POWER PROJECT LAWN MOWER SUBSTATION

This government tender offers an exclusive opportunity for experienced contractors in the Power and Energy sector to undertake bi-annual upkeep, grass cutting, and civil maintenance at the 400kV Vav Substation in Navsari, Gujarat. Managed by Gujarat Energy Transmission Corporation Limited (GETCO), the project involves routine maintenance, landscaping, and minor repairs over a 12-month period. The tender is open to qualified service providers with proven experience in electrical infrastructure and civil works, requiring submission of essential documents and adherence to safety standards. With an estimated value of INR 12,65,111.04, this project provides a significant opportunity for companies seeking government contracts in Gujarat. The process involves online submission via the NProcure portal, with detailed evaluation criteria based on technical competence, experience, and cost. The deadline for bid submission is August 5, 2026. Bidders are encouraged to review all linked documents, participate in vendor training sessions, and ensure compliance with eligibility and technical requirements to successfully secure this lucrative government project.

Scope Of Work

The scope of work includes:

  • Routine upkeep and maintenance of the CR building, switchyard, and colony area at Vav Substation.
  • Grass cutting and landscaping around the substation premises.
  • Minor repair and civil works as required to maintain safety and operational efficiency.

Key deliverables:

  • Regular cleaning and grass cutting as per schedule.
  • Maintenance of electrical and civil infrastructure.
  • Ensuring safety standards are adhered to at all times.

Process steps:

  1. Conduct initial site assessment.
  2. Prepare maintenance schedule.
  3. Execute routine upkeep and grass cutting.
  4. Submit progress reports.
  5. Complete final inspection and handover.

Specifications:

Item Description
Maintenance Frequency Bi-annual and as scheduled
Area Covered CR building, switchyard, colony
Tools & Equipment To be provided by the contractor
Safety Standards Compliant with government regulations

Contract Duration: 12 months, with options for renewal based on performance.

Technical Specifications

The contractor must use appropriate tools and equipment for grass cutting and civil maintenance, including safety gear. Electrical safety standards must be strictly followed. The work should be executed during specified hours to minimize disruption. The technical parameters include:

Parameter Specification
Tools Lawn mowers, trimmers, civil repair kits
Safety Gear Helmets, gloves, reflective vests
Work Hours 6:00 AM to 6:00 PM
Compliance As per Gujarat state safety regulations

Sequential process:

  1. Site assessment and planning.
  2. Mobilization of tools and manpower.
  3. Execution of maintenance activities.
  4. Inspection and quality check.
  5. Final reporting and documentation.

Financial Requirements

The estimated project cost is INR 12,65,111.04. Payment will be made in installments based on milestone completion:

Payment Schedule Percentage Description
Initial 30% After mobilization
Mid-term 40% Upon 6 months completion
Final 30% After project completion

Bidder must submit a detailed financial proposal with itemized costs. All payments are subject to approval of work progress and compliance with contractual terms.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹12,65,111

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

The Superintending Engineer

Bid Opening Authority

The Superintending Engineer

Address

1st floor, Office of the Superintending Engineer, Circle Office, GETCO, Kabilpore, GRID Navsari-396424

Contact Details

9925209699

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 3

1. Tender Notice.pdf

TENDER_DOCUMENT

2. QR GCC and TCC - Copy.pdf

TENDER_DOCUMENT

3. Price Bid - Copy.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid GETCO/Government registration.
✓ Must submit tender fee acknowledgment receipt.
✓ Must provide EMD payment acknowledgment receipt.
✓ Must have proven experience in electrical infrastructure maintenance and civil works.
✓ Must submit solvency certificate demonstrating financial stability.
✓ Must possess valid Provident Fund Code, PAN Card, and GST registration.
✓ Partnership deed or company registration documents are mandatory.
✓ Authorized signatory certificate or Power of Attorney for partnerships or proprietorship.
✓ Experience certificates and tools list to be submitted.

Qualification Criteria Minimum Requirements
Financial Stability Solvency certificate of at least INR 5 lakh
Experience Minimum 2 years in electrical civil maintenance
Registration Valid GETCO or equivalent government registration
Documents All listed documents must be valid and up-to-date

Note: Non-compliance with eligibility criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. Preliminary Stage

05-08-2026 16:10

2. Technical Stage

05-08-2026 16:15

3. Commercial Stage

05-08-2026 16:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

GETCO/Government Registration

Required
2

Solvency

Required
3

Provident Fund Code

Required
4

PAN CARD

Required
5

GST registration

Required
6

Partnership deed / Company registration

Required
7

Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership or Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
8

Experience

Required
9

Tools tackles list

Required
10

Duly signed and stamped tender copy

Required
11

Any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 5th August 2026 at 4:00 PM. Bidders must upload all required documents and complete the process before this time to be considered.

What documents are required for technical qualification?

Bidders must submit:

  • GETCO/Government registration
  • Solvency certificate
  • Provident Fund Code
  • PAN Card
  • GST registration
  • Partnership deed or company registration
  • Experience certificates
  • Tools and tackles list
  • Signed and stamped tender copy
  • Any other relevant documents as specified in the tender.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), experience (30%), and cost (20%). Technical criteria must meet minimum thresholds. The highest scoring bidder will be awarded the contract, ensuring transparency and fairness.

Is there any training available for online bidding?

Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to attend to understand the electronic bidding process better.

What is the scope of work for this tender?

The scope includes bi-annual upkeep, grass cutting, minor civil repairs, and maintenance at Vav Substation's CR building, switchyard, and colony area. The work is on a man-days basis over 12 months, focusing on safety, efficiency, and infrastructure upkeep.

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