Government Tender for Bi-Annual Vehicle Hiring Contract - 220kV Karamsad S/S

This tender involves hiring Petrol/Diesel driven closed body AC Jeep vehicles with 8+1 seating capacity for Gujarat Energy Transmission Corporation Limited (GETCO) at the 220kV Karamsad Substation. The contract duration is two years, requiring vehicles to operate 24 hours daily with a monthly driving limit of 3000 km. Bidders must meet specific technical, documentation, and eligibility criteria, including vehicle certification, driver health, and firm credentials. The goal is to ensure reliable, safe, and compliant transportation services for GETCO's critical infrastructure operations. The process includes technical evaluation, financial bidding, and transparent award procedures, making it accessible for qualified fleet operators and transportation companies.

Bidders must fulfill several mandatory requirements:

• Provide valid PAN and GST registration documents.
• Submit vehicle registration documents including RC Book, Permit, Fitness, Insurance, and Tax receipts.
• Present driver licenses and health certificates.
• Demonstrate firm registration through Partnership Deed, Form-G, or Self-Declaration.
• Submit Provident Fund Code or notarized self-declaration.
• Complete and submit Annexure 1 to 2.
• Provide Declaration of Conflict of Interest and Relationship with Employee statements.

Financial criteria include a minimum turnover of Rs. 18,72,108. Bidders must ensure all documents are valid, up-to-date, and verifiable for eligibility to participate in this government vehicle hiring tender.

Vehicles must conform to the following technical standards:

• Model Year: August 2023 or later
• Seating Capacity: 8+1
• Fuel Type: Petrol or Diesel
• Type: Closed body AC Jeep
• Certifications: Valid RC Book, Fitness Certificate, Insurance, and Tax receipts.
• Inspection: Vehicles will be inspected for safety, emissions, and overall condition.

Process:

1. Submit vehicle documents with bid.
2. Undergo vehicle inspection.
3. Obtain approval based on technical compliance.
4. Finalize selection based on bid price.

All vehicles should be maintained in excellent condition, equipped with necessary safety features, and ready for immediate deployment upon award of the contract.

The estimated contract value is approximately Rs. 18,72,108. The financial proposal should include:

• Vehicle Rental: Fixed monthly rate for 24 months.
• Fuel & Maintenance: Included in rental or as per agreement.
• Payment Schedule: Monthly payments upon submission of invoices.
• Security Deposit: Rs. 5000/- EMD to be paid at bid submission.

Payment Terms:

• Payments will be processed monthly after verification.
• Final settlement upon contract completion.
• Bidders should ensure their financial proposals are competitive and compliant with tender guidelines to facilitate timely payments and contract execution.

The bidding process involves several steps:

1. Download the tender documents from the official portal.
2. Submit the tender fee and EMD as specified.
3. Upload all technical documents for eligibility verification before the deadline.
4. Attend the technical evaluation scheduled on 03-08-2026.
5. Submit the commercial bid after technical clearance.
6. The bid opening will be conducted publicly on the scheduled date.

Important: All bids must be submitted electronically via the official e-procurement portal. Physical bids are not accepted. Ensure all required documents are complete and submitted before the deadline to avoid disqualification. Bidders are advised to adhere strictly to the timelines for a smooth evaluation process.