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Open State Governments & UT NPROCURE

Government Tender for Hiring of Petrol/Diesel Vehicles for Nadiad Circle - 2-Year Contract

Bid Publish Date

07-Jul-2026, 11:30 am

Bid End Date

29-Jul-2026, 10:30 am

Value

₹17,33,508

Location

KHEDA , GUJARAT
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Progress

Issue07-Jul-2026, 11:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers an opportunity for vehicle service providers to secure a two-year contract for supplying Petrol/Diesel driven non-AC Jeep vehicles to GETCO's Nadiad Circle. The project involves providing reliable transportation solutions with vehicles model August 2023 or later, operating 24 hours daily and covering around 3000 km per month. The tender emphasizes technical compliance, safety standards, and cost-effectiveness, with detailed eligibility and submission criteria. Bidders must meet strict certification, experience, and financial requirements to qualify. The procurement aims to enhance GETCO's operational efficiency by engaging experienced vehicle providers through a transparent, electronic bidding process. The estimated contract value is approximately Rs. 17.33 lakhs, with a submission deadline of July 29, 2026. This opportunity is ideal for companies specializing in government vehicle leasing, transport services, and fleet management, seeking to collaborate with a major public utility in Gujarat.

Scope Of Work

The scope of work includes:

  • Providing Petrol/Diesel driven closed body Non-AC Jeep type vehicles with seating capacity of 12+1, model August 2023 or later.
  • Ensuring vehicles are passable for 132kV Narol S/S.
  • Maintaining vehicles in good operational condition throughout the contract period.
  • Operating vehicles 24 hours per day and covering approximately 3000 km per month.
  • Complying with all safety, health, and regulatory standards.

The key deliverables are:

  • Supply of reliable, well-maintained vehicles as per specifications.
  • Submission of necessary documents including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Rod Tax.
  • Ensuring drivers possess valid licenses and health certificates.
  • Adherence to the contract terms, including operational hours and mileage.

The process involves:

  1. Submission of technical and financial bids via the official portal.
  2. Evaluation of bids based on technical compliance and cost.
  3. Final selection and award of contract.
  4. Contract signing and commencement of vehicle services.
Specification Details
Model Year August 2023 or later
Seating Capacity 12+1
Operation Duration 24 hours daily
Monthly KM 3000 km
Contract Duration 24 months

All bidders must meet the eligibility criteria and submit all required documents as specified in the tender documents.

Technical Specifications

Vehicles must conform to:

Parameter Specification
Model Year August 2023 or later
Seating Capacity 12+1
Fuel Type Petrol or Diesel
Vehicle Type Closed body, Non-AC Jeep
Certification Valid RC Book, Fitness Certificate, Insurance, Contract Carriage Permit
Operation 24 hours daily, approximately 3000 km/month

Procedures include:

  • Vehicle inspection and certification
  • Driver verification and licensing
  • Regular maintenance and compliance checks
  • Submission of all technical documents for approval

Vehicles must be equipped with necessary safety features and maintained as per government standards.

Financial Requirements

The estimated contract value is Rs. 17,33,508, covering two years of vehicle services. The financial bid should include:

Cost Component Details
Vehicle Rental Fixed rate per month
Fuel & Maintenance Included in the rate or as specified
Total Estimated Cost Rs. 17,33,508

Payment terms:

  • Payments will be made monthly upon submission of invoices.
  • Bidders must submit a refundable EMD of Rs. 5,000.
  • Tender fee of Rs. 1180 is non-refundable.
  • Payments are subject to compliance with contractual obligations.

Bidders should prepare detailed cost breakdowns and adhere to the financial guidelines specified in the tender documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹17,33,508

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

KD Khodiyar

Bid Opening Authority

KD Khodiyar

Address

GETCO Transmission Circle Office Nadiad

Contact Details

9925208469

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

NTC-126-2026 -AC 132kV Narol SS 24Hrs.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid GST Registration Number.
✓ Must possess ownership or lease documents for the vehicles, including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Rod Tax.
✓ Drivers must hold valid driving licenses and health certificates.
✓ Bidders should submit Partnership Deed, Form-G, POA, or Proprietorship Certificate as applicable.
✓ Must provide Provident Fund Code Number or a self-declaration on Rs.300 stamp paper if self-driving.
✓ Complete Annexure 1 to 2 and Declaration of Conflict of Interest.
✓ Submit EMD amount of Rs. 5,000 and tender fee of Rs. 1180.

Qualification Parameter Minimum Requirement
Experience Proven experience in vehicle hiring services
Financial Capacity Annual turnover of at least Rs. 10 lakhs
Document Submission Complete and valid documents as per tender guidelines
Certification Valid vehicle and driver certifications

Important: Bidders must meet all technical and financial criteria to qualify for the tender.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

29-07-2026 16:05

2. TECHNICAL STAGE

29-07-2026 16:10

3. COMMERCIAL STAGE

29-07-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required
3

Application for EMD Return

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 2

Required
9

Declaration Of Conflict On Interest

Required
10

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks to appoint qualified vehicle service providers to supply Petrol/Diesel driven non-AC Jeep type vehicles with a seating capacity of 12+1 for GETCO's Nadiad Circle. The contract duration is two years, focusing on reliable transportation for official operations, ensuring operational continuity and compliance with government standards.

What are the key eligibility criteria for bidders?

Bidders must possess valid GST registration, submit proof of vehicle ownership or lease, driver licenses, health certificates, and relevant certifications such as RC Book, Fitness Certificate, and Contract Carriage Permit. They should also demonstrate financial capacity with an annual turnover of at least Rs. 10 lakhs and provide all required documents as specified in the tender guidelines.

How can I participate in the bidding process?

Participants must download the tender documents from the official portal, pay the tender fee of Rs. 1180, and submit the EMD of Rs. 5,000 along with technical and financial bids before the deadline of 29th July 2026. Bids are to be uploaded electronically; physical submissions are not accepted. Attend the vendor training sessions if needed for guidance.

What are the technical specifications for the vehicles?

Vehicles should be model August 2023 or later, with a seating capacity of 12+1, fuelled by petrol or diesel, and must be non-AC with a closed body design. They should meet all safety and certification standards, including valid RC Book, Fitness Certificate, and Insurance. Vehicles must operate 24 hours daily and cover approximately 3000 km per month.

What is the evaluation criteria for the bids?

Bids will be evaluated based on technical compliance (50%) and cost-effectiveness (50%). Factors include document completeness, vehicle quality, driver qualifications, past experience, and bid price. A minimum overall score of 70% is required for qualification. The evaluation process ensures selection of the most competent and economical service provider.

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