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Open State Governments & UT NPROCURE

Government Tender for Hiring Petrol/Diesel Vehicles - 2-Year Contract Nadiad

Bid Publish Date

24-Jun-2026, 12:30 pm

Bid End Date

16-Jul-2026, 10:30 am

Value

₹17,52,433

Location

KHEDA , GUJARAT
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Progress

Issue24-Jun-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 9

VALVE PARTS AND ACCESSORIES VEHICLE CONSTRUCTION PASSENGER MOTOR VEHICLES PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers a 2-year contract for the hiring of Petrol/Diesel sedans with AC, designed for official transportation in Nadiad. The contract targets experienced vehicle rental companies capable of providing well-maintained, compliant vehicles such as Honda Amaze, Maruti Ciaz, Hyundai Verna, or equivalent models, passing from June 2023 onwards. The scope includes operating 12 hours daily and covering 4000 km per month, ensuring reliable transportation for GETCO officials. The estimated contract value is approximately INR 17.52 lakhs, with a bid validity of 180 days. Interested bidders must submit their proposals via the official e-Procurement portal, adhering to all eligibility, technical, and financial criteria. This tender presents a significant opportunity for vehicle service providers to secure a government contract, contributing to efficient public sector operations in Gujarat.

Scope Of Work

The selected vendor will be responsible for:

  • Supplying Petrol/Diesel driven sedans with rear AC vents, model year June 2023 or later, passing all safety and emission standards.
  • Providing vehicles that meet the specifications of Honda Amaze, Maruti Ciaz, Hyundai Verna, Skoda Slavia, or equivalent.
  • Ensuring vehicles are in excellent condition, well-maintained, and compliant with all legal and safety regulations.
  • Operating the vehicles for 12 hours daily and covering approximately 4000 km per month.
  • Maintaining proper documentation, including RC books, fitness certificates, insurance, and permits.
  • Ensuring drivers possess valid licenses, health certificates, and are trained in safe driving practices.
  • Providing timely vehicle replacement or repairs as required.
Specification Details
Model Year June 2023 or later
Seating Capacity 1 driver + 4 passengers
Fuel Type Petrol or Diesel
AC Rear Vent
Contract Duration 24 months
Daily Operating Hours 12 hours
Monthly KM 4000 km

The vendor must also submit all required documents, including PAN, GST registration, driver's license, health certificates, partnership deed or proprietorship proof, provident fund documentation, and conflict of interest declarations, as specified in the tender documents.

Technical Specifications

Parameter Specification
Vehicle Type Sedan (Petrol/Diesel)
Model Year June 2023 or later
Seating Capacity 1 driver + 4 passengers
Fuel Type Petrol or Diesel
Air Conditioning Rear AC vent
Certification Valid fitness, insurance, and permit documents
Driver Requirements Valid license, health certificate

Process for technical compliance:

  1. Submit vehicle documents including RC, fitness, insurance.
  2. Provide driver licenses and health certificates.
  3. Ensure vehicle specifications match tender requirements.
  4. Complete the technical compliance form and upload all supporting documents.

Financial Requirements

The estimated contract value is approximately INR 17,52,433.20. Bidders must quote a percentage rate for the service, which will be evaluated for award. Payment will be made monthly based on the actual kilometers covered and adherence to contractual terms. The bid should include detailed cost breakdowns, including fuel, driver wages, maintenance, and other operational expenses. The financial proposal must be submitted via the designated e-Procurement portal, with the EMD amount of INR 5,000 or as specified. Payment terms include an initial deposit, monthly payments, and final settlement after contract completion. The successful bidder must furnish the EMD receipt along with their financial bid.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹17,52,433

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

KD Khodiyar

Bid Opening Authority

KD Khodiyar

Address

GETCO Transmission Circle Office Nadiad

Contact Details

9925208469

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

NTC-117 2026-EE Const Nadiad.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for vehicle rental services.
✓ Must possess GST registration and PAN card.
✓ Must provide proof of ownership or lease agreement for the vehicles.
✓ Must submit relevant vehicle documents including RC Book, Fitness Certificate, Insurance Copy, and Permits.
✓ Drivers must hold valid licenses and health certificates.
✓ The firm should have at least 3 years of experience in vehicle hiring for government or corporate clients.

Qualification Requirement Details
Experience Minimum 3 years in vehicle hiring
Financial Stability Annual turnover of at least INR 50 lakhs in the last 3 years
Document Submission All required documents as per tender guidelines
Compliance Must adhere to Gujarat transport and safety regulations

Important: Bidders must submit all documents in the specified format and ensure their validity at the time of submission.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

16-07-2026 16:05

2. TECHNICAL STAGE

16-07-2026 16:10

3. COMMERCIAL STAGE

16-07-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required
3

Application for EMD Return

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 3

Required
9

Declaration Of Conflict On Interest

Required
10

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this vehicle hiring tender?

The bid submission deadline is 16th July 2026 at 16:00. Bidders must upload all required documents and proposals before this cutoff to be eligible for consideration.

What documents are required to participate in this tender?

Participants must submit PAN card, GST registration, vehicle documents (RC book, fitness, insurance), driver license, health certificates, partnership or proprietorship proof, provident fund documentation, conflict of interest declaration, and other specified forms as detailed in the tender guidelines.

How is the bid evaluated and what are the criteria for selection?

Bids are evaluated based on technical compliance (40%), experience (20%), cost (30%), and documentation completeness (10%). A minimum of 70% in technical evaluation is required for qualification. The highest combined score determines the successful bidder.

What is the estimated contract value and payment terms?

The approximate contract value is INR 17,52,433.20. Payments will be made monthly based on kilometers covered, with the bidder required to submit detailed cost breakdowns and invoices as per the contract terms.

Who can I contact for support during the bid process?

For assistance, contact KD Khodiyar at 9925208469. Support is available during working hours, and bidders are encouraged to attend vendor training sessions held every Saturday at (n)code solutions, Ahmedabad.

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