Government Tender for Bi-Annual Vehicle Hiring Contract at Nadiad Circle, Gujarat

The scope of work includes:

• Providing pickup vehicles with a minimum load capacity of 2.5 Tons, model August 2021 or later, as per the specifications provided.
• Vehicles must be registered, insured, and compliant with all legal requirements including RC Book, Contract Carriage Permit, Fitness Certificate, and Vehicle Tax.
• Vehicles should be available for operation at the Nadiad Circle Office, with a HQ at 220kV Karamsad S/S.
• The contract duration is 24 months, with vehicles required for 12 hours daily and covering approximately 3000 km per month.
• Bidders must ensure timely maintenance, regular servicing, and availability of backup vehicles if necessary.
• The vehicles should pass all safety and health standards, with drivers possessing valid licenses and health certificates.
• All vehicles must be equipped with necessary safety features and maintained in good condition.

• The selected vendor will be responsible for all operational costs, including fuel, maintenance, and driver wages, unless specified otherwise.
• The contract includes provisions for periodic inspections and compliance checks.

Key Deliverables:

• Fully operational vehicles meeting all specifications
• Valid vehicle documents and licenses
• Regular maintenance records
• Compliance with safety and health standards

Sequential Process:

1. Submission of technical and financial bids
2. Technical evaluation and shortlisting
3. Commercial bid opening and final award
4. Contract signing and vehicle deployment
5. Periodic performance reviews and compliance checks

Process for technical compliance:

1. Submit vehicle documents for verification.
2. Conduct inspection if required.
3. Ensure vehicles meet safety and operational standards.
4. Obtain approval from the technical committee before deployment.

The estimated contract value is approximately INR 19,24,457.28. Bidders must submit a bid security deposit (EMD) of INR 50,000 along with their technical bid. The financial proposal should specify the rate per km or monthly fixed rate, as per the prescribed format. Payment terms include monthly payments based on verified kilometers and operational days, subject to satisfactory performance and compliance.

Bidders should ensure their financial proposals are competitive and inclusive of all costs. Payments will be released after successful inspection and approval of submitted documents and vehicle condition.