Procurement Opportunity: Annual maintenance for the ACs in the various sections in the Collectorate Alappuzha in ALAPPUZHA, KERALA
N/A
ALAPPUZHA, KERALA
Posted:
23 October 2025
Closed:
29 October 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Comprehensive Annual Maintenance of Split and Cassette A.C in Bhuj
Progress
Issue25-Jun-2026, 9:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
365 Days
Currency Type
Single
This government tender offers a valuable opportunity for electrical contractors specializing in AC maintenance to participate in a state government project in Gujarat. The tender involves providing comprehensive annual maintenance services for split and cassette air conditioning units at Veer Balak Samarak, Anjar. The project is managed by the Roads and Buildings Department, Gandhidham, and aims to ensure the efficient operation of air conditioning systems through routine inspections, repairs, and servicing. Bidders must meet strict eligibility criteria, including valid licenses, financial solvency, and necessary certifications. The tender process is open and transparent, with detailed documentation available for download. With a total estimated cost of INR 1,71,937.35 and a contract duration of 365 days, this project presents an excellent opportunity for qualified electrical contractors to secure a government contract, expand their portfolio, and contribute to public infrastructure maintenance in Gujarat.
Scope Of Work
The scope of work includes:
- Providing all-inclusive comprehensive maintenance for split A.C and Cassette type A.C units at Veer Balak Samarak, Anjar.
- Routine inspection, cleaning, and servicing of air conditioning units.
- Repairing or replacing faulty components as needed.
- Ensuring compliance with safety and technical standards.
- Maintaining detailed records of maintenance activities.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Technical evaluation based on submitted documents.
- Commercial evaluation and final bid selection.
| Specifications | Details |
|---|---|
| Maintenance Period | 365 days |
| Estimated Cost | INR 1,71,937.35 |
| Contract Type | Works |
Key deliverables include timely maintenance, adherence to safety protocols, and comprehensive reporting.
All work must be carried out by qualified personnel with valid licenses and certifications, ensuring minimal disruption to ongoing activities.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| AC Types | Split and Cassette |
| Power Supply | 230V/50Hz |
| Maintenance Activities | Inspection, cleaning, repairs |
| Certification | All personnel must hold valid licenses |
| Documentation | Maintenance reports, compliance certificates |
The process involves:
- Conducting routine inspections.
- Cleaning filters and coils.
- Repairing or replacing defective parts.
- Ensuring safety standards are met.
- Documenting all activities in maintenance logs.
All technical work must adhere to the guidelines specified in the tender documents, including safety, quality, and environmental standards.
Financial Requirements
The estimated project cost is INR 1,71,937.35. Bidders must submit a bid offer within this budget, providing a detailed breakdown of costs including labor, materials, and overheads. The financial bid should be submitted in the prescribed format and must include:
- Itemized cost estimates.
- Payment terms and schedule.
- Any applicable taxes.
Payment will be made based on milestones or monthly/quarterly billing, subject to approval of completed work. The bid must also include a valid Bank Solvency Certificate, ensuring financial capacity to undertake the project. The total bid amount should not exceed the estimated cost, and bidders must ensure compliance with all financial documentation requirements outlined in the tender.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,71,937
Bid To RA
No
Item Category
Electrical - AC Maintenance
Authority & Contact
Officer Inviting Bids
Deputy Executive Engineer, Electric (R&B) Sub Division, Gandhidham
Bid Opening Authority
Deputy Executive Engineer, Electrical (R&B) Sub Division, Gandhidham
Address
D.S.P Office Compound, Besides District Court, Bhuj, Di-Kachchh
Contact Details
[email protected]/9033613391
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Documents 3
DTP split A.C and Cassette type A.C sc AB.pdf
TENDER_DOCUMENT
SBD SPLIT AC AND CASSETTE AC.docx
TENDER_DOCUMENT
Special Condition of Work ac.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid Electrical Contractor License (E-2 Class & above).
✓ Must submit a Demand Draft or FDR as Bid Fee, valid for at least 180 days.
✓ Must provide EMD in the form of FDR or valid exemption certificate.
✓ Must possess a valid Bank Solvency Certificate equal to 20% of the estimated project cost, issued in 2026 by a scheduled/nationalized bank.
✓ Must hold a valid Registration Certificate in the appropriate class.
✓ Must submit a PAN Card and GST Registration Certificate.
| Qualification Requirement | Details |
|---|---|
| License | Valid Electrical Contractor License (E-2 Class & above) |
| Financial | Bank Solvency Certificate (20% of estimated cost) |
| Certification | PAN Card, GST Registration |
| Bid Fee | Demand Draft or FDR, valid for 180 days |
| EMD | FDR or exemption certificate |
Bidders must meet all criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
1. Technical evaluation
02-07-2026 16:30
2. commercial evaluation
02-07-2026 17:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical evaluation
1
Upload scan copy of the Tender / Bid fee Through Demand Draft in favour of EXECUTIVE ENGINEER R AND B ELECTRICAL DIVISION BHUJ
Required 2
EMD in form of FDR(not less than 180 days) or valid exemption certificate (demand draft is not valid for qualifying criteria)
Required 3
valid Electrical Contractor License
Required 4
Valid Bank Solvency required 20 percent of Estimated Cost put to tender of Scheduled / Nationalized Bank issued in the current calendar year 2026 only.
Required 5
Valid Registration Certificate in appropriate class. (E-2 Class & above)
Required 6
pan card
Required 7
GST Registration Certificate.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves providing comprehensive annual maintenance for split and cassette air conditioning units at Veer Balak Samarak, Anjar, Kachchh. The scope includes routine inspections, cleaning, repairs, and ensuring the units operate efficiently throughout the contract period of 365 days. Bidders must adhere to technical standards and submit all required documentation for qualification.
What are the key eligibility criteria for bidders?
Eligible bidders must possess a valid Electrical Contractor License (E-2 Class & above), submit a demand draft or FDR for bid fee, provide an EMD in the form of FDR or exemption certificate, demonstrate financial capacity with a Bank Solvency Certificate of 20% of the estimated cost issued in 2026, and hold valid PAN and GST Registration Certificates. All criteria ensure only qualified contractors participate.
How can I participate in the bidding process?
Participants must download the tender documents from the official portal, prepare technical and financial bids, and submit electronically before the deadline (02-07-2026, 04:00 PM). The process includes technical evaluation scheduled for 02-07-2026 at 04:30 PM, followed by commercial evaluation. Ensure all documents are correctly uploaded to avoid disqualification.
What is the deadline for submitting bids?
The last date for bid submission is 02-07-2026 at 04:00 PM. Bids received after this deadline will not be considered. It is recommended to submit bids well in advance to avoid last-minute technical issues. Bidders should verify all documentation and ensure compliance with tender requirements.
Who can I contact for further assistance?
For queries, contact the Deputy Executive Engineer, Electrical (R&B) Sub Division, Gandhidham via email at [email protected] or call 9033613391. Support is also available at the official address: D.S.P Office Compound, Bhuj. Bidders are encouraged to attend the free vendor training sessions scheduled weekly for guidance on online bidding procedures.
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Documents 3
DTP split A.C and Cassette type A.C sc AB.pdf
TENDER_DOCUMENT
SBD SPLIT AC AND CASSETTE AC.docx
TENDER_DOCUMENT
Special Condition of Work ac.pdf
TENDER_DOCUMENT