Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV & LT Lines to Underground Network at Veraval GIDC

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced electrical contractors and infrastructure firms to participate in a turnkey project for converting overhead power lines into underground cable networks at Veraval GIDC. The project involves comprehensive activities including site survey, design, procurement, installation, testing, and asset tagging, supported by GIS and Geo Urja mapping technologies. Managed by Paschim Gujarat Vij Company Limited, the tender aims to enhance power distribution reliability, safety, and infrastructure modernization in Gujarat. Bidders must demonstrate technical expertise, financial stability, and compliance with all government regulations. The project timeline spans from bid submission to final commissioning, with detailed evaluation criteria and strict deadlines. This project is ideal for companies specializing in underground cable installation, GIS mapping, and power infrastructure development seeking to contribute to Gujarat's sustainable power growth. Submit your bid before the deadline to secure this lucrative government contract.

Scope Of Work

• Conduct detailed site survey and GIS mapping of existing power lines at Veraval GIDC.
• Design the underground cable network including route planning, load analysis, and technical specifications.
• Procure high-quality underground cables, GIS equipment, and related materials as per specifications.
• Transport and unload materials at the project site with proper handling and storage.
• Install underground cables, including trenching, laying, jointing, and connection to existing infrastructure.
• Perform comprehensive testing, commissioning, and quality assurance procedures.
• Provide documentation including as-built drawings, asset tagging, and GIS data integration.

The process involves:

  1. Finalizing project design and approval.
  2. Procurement of materials and equipment.
  3. Site preparation and trenching.
  4. Cable laying and jointing.
  5. Testing and commissioning.
  6. Handover with complete documentation.
Item Specification
Cable Type Underground power cables conforming to BIS standards
GIS Equipment GIS mapping tools compatible with GUVNL standards
Asset Tagging Durable, weather-resistant tags with unique identifiers
Project Timeline As per detailed project schedule in tender document

All work must adhere to safety standards, local regulations, and technical specifications outlined in the tender documents.

Technical Specifications

Parameter Specification
Cable Material Cross-linked polyethylene (XLPE), BIS compliant
Conductor Copper or Aluminum, as specified
Insulation High dielectric strength
GIS Equipment Compatible with GUVNL GIS standards
Mapping Accuracy Within 0.5 meters
Asset Tagging Weatherproof, tamper-evident tags

Sequential procedures include:

  1. Site survey and data collection.
  2. Design approval.
  3. Procurement of materials.
  4. Installation as per approved drawings.
  5. Testing and quality checks.
  6. Final documentation and asset tagging.

All technical work must meet BIS standards, GUVNL specifications, and safety regulations. Proper calibration and certification of GIS and mapping tools are mandatory. Ensure all technical documentation is submitted for review before project completion.

Financial Requirements

The estimated project budget ranges from INR 5 crore to INR 8 crore, inclusive of all materials, labor, transportation, and contingencies. The financial breakdown is as follows:

Cost Component Estimated Cost (INR)
Materials & Equipment 60%
Labor & Installation 25%
Transportation & Storage 10%
Miscellaneous & Contingencies 5%

Payment terms are structured as:

  • 10% advance upon contract signing.
  • 40% after completion of 50% of work.
  • 50% after final testing, commissioning, and handover.
    All payments are subject to submission of valid invoices and certification from project authorities. Bidders must include detailed cost estimates and financial proposals aligned with the scope of work.

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Eligibility Criteria

  • ✓ Must have valid GUVNL vendor registration and relevant licenses.
  • ✓ Demonstrated experience in underground cable installation and GIS mapping projects.
  • ✓ Financial stability with minimum annual turnover as specified in the tender.
  • ✓ Technical capability supported by past project references.
  • ✓ Compliance with all statutory and environmental regulations.
Qualification Criteria Minimum Requirement
Vendor Registration Valid GUVNL vendor registration
Experience At least 3 similar projects completed in last 5 years
Financial Turnover Minimum annual turnover of INR 10 million
Technical Staff Certified engineers with relevant expertise
Certification ISO 9001, ISO 14001, ISO 45001 (or equivalent)

Bidder must submit all required documents as per the tender guidelines, including technical, financial, and legal certifications.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-54

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29-12-2025 at 18:00 hours. Bidders must upload all required documents before this time to be considered.

What documents are required for technical qualification?

Technical qualification requires submission of the JV agreement, financial statements, MSME certificates (if applicable), legal registration documents, technical certifications, and project experience details as specified in the tender.

How will the evaluation be conducted?

Evaluation will be based on technical competence, financial stability, compliance with specifications, and project approach. Bids will be scored per the evaluation criteria table, with minimum thresholds for qualification.

Is site inspection necessary before bidding?

While not mandatory, a site visit is recommended to understand project scope and site conditions. Arrangements can be made through the contact provided.

What is the scope of work covered in this tender?

The scope includes site survey, GIS mapping, design, procurement, installation, testing, commissioning, and documentation for converting overhead lines into underground cable networks with asset tagging at Veraval GIDC.

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