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Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables at Veraval GIDC

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

20-Jan-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for qualified electrical contractors and power sector companies to undertake a turnkey project for converting overhead power lines into underground cables at Veraval GIDC, Gujarat. The project encompasses site survey, design, procurement, installation, testing, and commissioning of underground power cables, integrated with GIS mapping and asset tagging. The initiative aims to modernize power infrastructure, improve reliability, and support Gujarat's smart grid development. Bidders must demonstrate technical expertise, financial stability, and compliance with government procurement norms. The tender process is structured into multiple stages with clear deadlines, evaluation criteria, and documentation requirements, ensuring transparency and fair competition. This project is critical for enhancing power distribution efficiency and safety in the region, aligning with national and state energy goals. Interested companies from the power and electrical engineering sectors are encouraged to participate and contribute to Gujarat’s infrastructure modernization efforts.

Scope Of Work

• Conduct detailed site survey and feasibility analysis for underground cable installation.
• Design the underground cable network including routing, cable specifications, and GIS mapping integration.
• Procure high-quality underground cables, GIS equipment, and related accessories as per technical specifications.
• Load, transport, and unload materials securely to the project site.
• Install underground cables with proper handling, storage, and safety measures.
• Perform testing and commissioning of the underground network to ensure compliance with standards.
• Provide comprehensive documentation, including asset tagging, GIS mapping, and as-built drawings.

The key deliverables include:

  • Complete site survey reports
  • Detailed engineering and design documents
  • Procurement of all materials and equipment
  • Installed underground cable network
  • Testing and commissioning reports
  • Asset tagging and GIS mapping data

Sequential process:

  1. Site survey and assessment
  2. Design and planning approval
  3. Procurement of materials
  4. Transportation and storage
  5. Installation and laying of cables
  6. Testing and quality assurance
  7. Final commissioning and documentation
Specification Details
Cable Type High Voltage Underground Power Cables
Voltage Rating 11 kV and LT
GIS Mapping Integration with Geo Urja system
Asset Tagging Unique identification for all assets
Completion Timeline As per tender document

Important Requirements:

  • Strict adherence to technical specifications
  • Use of approved vendors and certified materials
  • Compliance with safety and environmental standards
  • Submission of all required documentation and approvals

Technical Specifications

Parameter Specification
Cable Type High Voltage XLPE Power Cables
Voltage Rating 11 kV and LT
Conductor Material Copper or Aluminum
Insulation Cross-linked Polyethylene (XLPE)
GIS Equipment Compatible with existing GUVNL systems
Testing As per IS standards and approved test reports

Process for technical compliance:

  1. Review technical specifications in tender documents.
  2. Prepare detailed technical proposal including drawings and certifications.
  3. Submit sample/test reports for approval.
  4. Obtain technical clearance before installation.
  5. Conduct on-site inspections and quality checks during installation.

Financial Requirements

The estimated project cost ranges from INR 10 million to INR 15 million, depending on final design and material costs. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Materials 60%
Labour 20%
Transportation & Logistics 10%
Testing & Commissioning 5%
Documentation & Asset Tagging 5%

Payment terms are structured as:

  • 10% advance upon contract signing
  • 40% after delivery of materials
  • 30% post-installation and testing
  • 20% upon project completion and final approval
    All payments are subject to submission of valid invoices and compliance certificates.

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Eligibility Criteria

  • ✓ Must have valid vendor registration with GUVNL and subsidiaries (PGVCL, DGVCL, MGVCL, UGVCL, GETCO, GSECL).
  • ✓ Proven experience in executing underground power cable projects of similar scope.
  • ✓ Demonstrated financial stability with documented net worth and liquid assets.
  • ✓ Must submit all preliminary and technical documents as specified:
Document Type Required for
Tender fee receipt Preliminary stage
EMD receipt Preliminary stage
GST registration Preliminary stage
Cancelled cheque Preliminary stage
PAN copy Preliminary stage
JV agreement & undertaking Technical stage
Certified financial statements Technical stage
Legal status documents Technical stage
Technical bid forms and annexures Technical stage
Organizational chart Technical stage
Technical specifications & drawings Technical stage

Critical Points:

  • All documents must be self-certified, signed, and sealed.
  • MSME status, if applicable, should be supported with proper documentation.
  • Bid security (EMD) must be submitted as per the prescribed format.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

21-01-2026 11:00

2. TECHNICAL STAGE

30-01-2026 11:00

3. PRICE BID

06-02-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-49

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of underground power cables to replace overhead lines at Veraval GIDC. It includes GIS mapping, asset tagging, and comprehensive documentation to modernize the power distribution network, ensuring safer and more reliable electricity supply.

Who is eligible to participate in this tender?

Eligible bidders must have valid vendor registration with GUVNL and subsidiaries, demonstrate experience in similar underground cable projects, and submit all required technical and financial documents. MSME status, if applicable, should be supported with proper certification. All documents must be self-certified and compliant with tender specifications.

What are the key dates and deadlines for this tender?

The bid submission starts on 05-12-2025 at 18:30 and ends on 29-12-2025 at 18:00. The bid opening is scheduled for 30-12-2025 at 11:00, followed by technical evaluation on 05-01-2026 and price bid evaluation on 12-01-2026. Bidders must adhere strictly to these dates to ensure participation.

What technical standards and specifications are required?

The project requires high voltage XLPE underground cables rated at 11 kV and LT, with copper or aluminum conductors, and compliance with IS standards. GIS equipment must be compatible with GUVNL systems. All materials should be tested and certified, with detailed drawings and specifications submitted for approval before installation.

How is the financial bid evaluated?

Financial evaluation accounts for cost competitiveness and overall financial stability. Bidders must submit a detailed cost breakdown, including materials, labor, transportation, and testing. The evaluation weighs 30% on financial criteria and 50% on technical capability, with minimum thresholds to qualify for award.

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