Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables at Kaliabid, Bhavnagar

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to participate in a turnkey project for converting overhead power lines into underground cables at Kaliabid, Bhavnagar. The project emphasizes modern power infrastructure development, including GIS mapping, asset tagging, and comprehensive installation and testing. With a focus on enhancing power reliability, safety, and aesthetics, the project aligns with government initiatives to upgrade regional power networks. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to specified timelines. The project value ranges from [minimum] to [maximum] in [currency], with a detailed scope covering survey, design, procurement, installation, and commissioning. This tender is ideal for power infrastructure contractors, GIS specialists, and engineering firms seeking to contribute to regional power modernization efforts.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and GIS mapping of the existing overhead network.
  • Designing underground cable routing and infrastructure.
  • Procuring high-quality underground cables, GIS equipment, and related accessories.
  • Loading, transportation, and unloading of all materials to the site.
  • Installing underground cables with proper handling, storage, and safety measures.
  • Asset tagging and GIS mapping updates for all installed components.
  • Testing and commissioning of the underground network.
  • Providing comprehensive documentation including drawings, reports, and as-built records.

The process involves:

  1. Site survey and assessment.
  2. Designing the underground cable system.
  3. Procurement of materials and equipment.
  4. Transportation and storage.
  5. Installation and underground cable laying.
  6. GIS mapping and asset tagging.
  7. Testing, commissioning, and documentation.

All work must adhere to the technical specifications, safety standards, and quality benchmarks outlined in the tender documents. The project must be completed within the stipulated timeline, with all deliverables verified by the Chief Engineer (Project and R&C).

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality XLPE insulated underground cables
Voltage Rating 11 kV and LT as per standards
GIS Equipment Accurate asset tagging devices and GIS mapping tools
Installation Standards IEC 60287, IS 1554, and local safety norms
Testing Megger, hipot, and continuity tests with documented results

Sequential steps:

  • Material Inspection
  • Cable Laying
  • GIS Asset Tagging
  • System Testing
  • Final Inspection and Handover

All technical components must comply with BIS and IEC standards, and installation must follow the approved design and safety protocols.

Financial Requirements

The estimated project budget ranges from [min value] to [max value] in [currency]. The financial breakdown includes:

Cost Component Estimated Cost
Material Procurement [Amount]
Labour and Installation [Amount]
Transportation & Storage [Amount]
Testing & Commissioning [Amount]
Documentation & Asset Tagging [Amount]

Payment terms are structured as:

  • 10% advance upon contract signing.
  • 40% after completion of cable laying.
  • 30% post system testing.
  • 20% on project completion and handover.
    All payments are subject to verification of work progress and compliance with quality standards.

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Eligibility Criteria

  • ✓ Must have valid vendor registration with GUVNL and its subsidiaries.
  • ✓ Proven experience in power infrastructure projects, especially underground cable installation.
  • ✓ Financial stability with minimum turnover criteria as detailed in the financial qualification table.
  • ✓ Submission of all required technical and financial documents, including GST registration, PAN, EMD, and tender fee.
  • ✓ Demonstration of technical capability through past project references and certifications.
  • ✓ Compliance with all statutory and safety regulations.
Qualification Criteria Minimum Requirement
Annual Turnover [Specify amount]
Experience in similar projects [Specify number] of completed projects
Technical Certifications Valid BIS, IEC, or relevant certifications
Financial Stability Evidence of net worth and liquid assets

Note: Bidders must meet all eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-30

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of underground power cables to replace overhead lines at Kaliabid, Bhavnagar. It includes GIS mapping, asset tagging, and documentation to modernize the power distribution network, ensuring enhanced safety and reliability.

Who is eligible to bid for this project?

Eligible bidders must have valid vendor registration with GUVNL, proven experience in power infrastructure and underground cable projects, and meet the financial and technical criteria specified in the tender. Submission of GST, PAN, EMD, and other documents is mandatory.

What are the key dates and deadlines for this tender?

The bid submission starts on 05-12-2025 and closes on 29-12-2025. The technical evaluation will be conducted on 30-12-2025, and the price bid opening is scheduled for 12-01-2026. Bidders should ensure timely submission to avoid disqualification.

What are the technical specifications required for this project?

The project requires XLPE insulated underground cables rated at 11 kV, GIS asset tagging devices, and adherence to IEC 60287, IS 1554, and safety standards. All materials must pass megger and hipot tests, with proper installation procedures followed for durability and safety.

How is the evaluation process conducted?

Evaluation is based on technical capability (50%), experience (20%), financial stability (15%), and cost competitiveness (15%). Bidders must meet minimum thresholds in all categories. The highest scoring bidder will be awarded the contract.

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