Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables in Bhavnagar

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors and power infrastructure companies to undertake a turnkey project for converting overhead 11 kV and LT power lines into underground cables with advanced GIS mapping and asset tagging in Bhavnagar, Gujarat. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the project aims to enhance power reliability, safety, and urban infrastructure resilience. The scope includes site survey, design, procurement, installation, testing, and documentation, following strict technical and safety standards. Bidders must meet eligibility criteria, including technical experience and financial stability, and submit all required documents. The tender process is structured into preliminary, technical, and price bid stages, with clear deadlines and evaluation criteria. This is an excellent opportunity for electrical contractors, GIS solution providers, and power sector firms seeking to contribute to modernizing Gujarat’s power distribution network. The project emphasizes quality, safety, and timely delivery, aligning with government initiatives for smart and sustainable urban infrastructure development.

Scope Of Work

The scope of work for this project includes:

  • Site Survey and Planning: Conduct detailed site assessments and prepare comprehensive survey reports.
  • Design and Engineering: Develop detailed engineering drawings and designs for underground cable routing, GIS integration, and asset tagging.
  • Procurement: Source high-quality underground cables, GIS equipment, and accessories as per specifications.
  • Supply and Transportation: Ensure timely delivery of all materials to the project site.
  • Installation: Execute the underground cable laying, GIS mapping, and asset tagging as per approved designs.
  • Testing and Commissioning: Perform testing of the underground network, GIS system integration, and ensure operational readiness.
  • Documentation: Prepare detailed as-built drawings, asset registers, and project completion reports.
Item Specification Remarks
Power Cables 11 kV, XLPE insulated, armoured Compliant with BIS standards
GIS Mapping Equipment GIS and Geo Urja compatible Developed by GUVNL
Asset Tagging Durable, weather-resistant tags To be installed at each connection point
Project Duration As per tender document Complete within stipulated timeline

The contractor must ensure compliance with all safety standards, quality assurance protocols, and environmental regulations during execution.

Technical Specifications

The project requires installation of underground power cables with the following technical parameters:

Parameter Specification
Cable Type XLPE insulated, armoured, 11 kV rated
Conductor Material Copper or Aluminum
Cable Diameter As per BIS standards
GIS Equipment Compatible with GUVNL Geo Urja mapping system
Asset Tagging Weatherproof, corrosion-resistant tags

Sequential process:

  1. Conduct site survey and finalize design.
  2. Procure materials as per specifications.
  3. Transport and store materials securely.
  4. Install underground cables following approved drawings.
  5. Integrate GIS mapping and attach asset tags.
  6. Conduct testing and commissioning.
  7. Complete documentation and handover.
    All activities must adhere to safety protocols and quality standards specified in the tender documents.

Financial Requirements

The estimated project value ranges from INR 2 crore to INR 5 crore, depending on the final scope and materials used. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Material Procurement 60%
Installation & Labour 25%
Testing & Commissioning 10%
Documentation & Miscellaneous 5%

Payment terms are structured as follows:

  • 30% advance payment upon contract signing.
  • 50% progress payment based on milestones.
  • 20% after successful commissioning and acceptance.
    All payments are subject to submission of valid invoices and certification by PGVCL authorities.

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Eligibility Criteria

✓ Must have valid registration with GUVNL and its subsidiaries, including PGVCL, DGVCL, MGVCL, UGVCL, GETCO, or GSECL.
✓ Must submit a non-refundable tender fee of INR 17,700.
✓ Must provide EMD through e-Bank Guarantee, RTGS, NEFT, or online payment.
✓ Must possess valid GST registration and PAN card.
✓ Must have relevant experience in underground cable installation, GIS mapping, and power infrastructure projects.
✓ Financially, bidders should have a minimum average annual turnover of INR 5 crore over the past three years.

Criterion Requirement
Experience Successful completion of similar projects in power distribution
Financial Stability Minimum turnover of INR 5 crore annually
Certifications Valid GST, PAN, and relevant technical certifications
Legal Status Incorporation certificate under Companies Act, LLP Act, or Partnership Deed
Technical Capability Adequate equipment and skilled personnel

Bidders must submit all required documents as specified for preliminary and technical stages, including JV agreements, technical certifications, and undertaking forms.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-23

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, engineering, procurement, supply, transportation, installation, testing, and commissioning of underground power cables, GIS mapping, and asset tagging for converting overhead lines into underground networks at Chitra Subdivision, Bhavnagar. The project aims to improve power reliability and safety, utilizing modern GIS and Geo Urja mapping systems developed by GUVNL.

Who are eligible to bid for this project?

Eligible bidders must have valid registration with GUVNL and its subsidiaries, including PGVCL, DGVCL, MGVCL, UGVCL, GETCO, or GSECL. They should demonstrate experience in underground cabling, GIS mapping, and power infrastructure projects, along with minimum annual turnover of INR 5 crore over the last three years. Submission of all required documents like GST, PAN, technical certifications, and EMD is mandatory.

What are the key deadlines for this tender?

The bid submission starts on 05-12-2025 and closes on 29-12-2025. The preliminary evaluation will be on 30-12-2025, technical evaluation on 05-01-2026, and price bid opening on 12-01-2026. Bidders must ensure timely submission to avoid disqualification. All deadlines are strictly enforced.

How is the evaluation process conducted?

Bids are evaluated based on technical experience (40%), financial stability (20%), compliance with technical specifications (20%), and price competitiveness (20%). Minimum thresholds are set for experience and financial credentials. The highest-scoring compliant bidder will be awarded the contract, ensuring transparency and fairness.

How can I contact the tender issuing authority?

All inquiries and bid submissions should be directed to Chief Engineer (Project and R&C) at PGVCL. Contact details are:

Email: [email protected]
Address: Reg. & Corporate Office, "Paschim Gujarat Vij Seva Sadan", Off Nana Mava Road, Laxminagar, Rajkot - 360004.

Ensure to include your queries in written form and refer to the tender notice for further instructions.

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