Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network in Sihor City

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to execute a comprehensive underground cable network project in Sihor City. The project involves site survey, design, procurement, installation, testing, and commissioning of underground power lines, including GIS mapping and asset tagging, under a turnkey contract. Managed by Paschim Gujarat Vij Company Limited (PGVCL), the tender aims to modernize power infrastructure, improve safety, and ensure reliable electricity supply. Bidders must meet strict eligibility criteria, demonstrate technical expertise, and submit competitive proposals before the deadline. Download the detailed tender documents to understand the scope, technical specifications, and financial requirements. This project aligns with Gujarat’s vision for smart and sustainable power distribution, providing a significant opportunity for power infrastructure firms to contribute to the region’s development.

Scope Of Work

The scope of work includes:

  • Site survey and detailed designing of underground cable network with GIS and Geo Urja mapping.
  • Procurement of all materials and equipment required for the underground cable installation.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installation of underground cables, accessories, and related infrastructure as per approved drawings.
  • Testing and commissioning of the entire network to ensure operational reliability.
  • Documentation and asset tagging as per GUVNL standards.

The process involves the following sequential steps:

  1. Preliminary site survey and feasibility assessment.
  2. Design approval and procurement planning.
  3. Material procurement and transportation.
  4. Installation and laying of underground cables.
  5. Testing, commissioning, and asset tagging.
  6. Final documentation and handover.
Item Specification
Cable Type HV/LV underground cables
Ring Main System Yes
Mapping GIS & Geo Urja
Asset Tagging Required

Important Requirements:

  • All work must comply with GUVNL standards and local regulations.
  • Use of approved materials and certified equipment.
  • Adherence to safety protocols during installation.
  • Complete documentation and reporting as per project guidelines.

Technical Specifications

The project requires installation of underground cables with the following technical parameters:

Parameter Specification
Cable Type XLPE insulated, armoured underground cables
Voltage Level 11 kV and LT levels
Conductor Material Copper or Aluminum
Conductor Size As per design specifications
Insulation XLPE
Protective Measures Armouring and sheathing for durability
Testing Insulation resistance, continuity, and high voltage testing

Sequential procedures include:

  1. Site survey and marking.
  2. Trenching and laying of cables.
  3. Jointing and termination.
  4. Testing and quality checks.
  5. Asset tagging and documentation.

All materials and installation methods must adhere to BIS standards and GUVNL specifications.

Financial Requirements

The estimated project budget ranges from INR 2 crore to INR 3 crore, inclusive of all materials, labor, transportation, and testing costs. The financial proposal must include:

Cost Component Details
Material Cost All cables, accessories, and GIS mapping tools
Labor Cost Skilled and unskilled workforce
Transportation Loading, unloading, and delivery
Testing & Commissioning Quality assurance and certification
Contingency 5% of total cost

Payment terms are as follows:

  • 10% advance payment upon contract signing.
  • 40% after completion of installation.
  • 30% after successful testing and commissioning.
  • 20% on final handover and documentation.

All payments are subject to submission of valid invoices and acceptance certificates.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration, PAN, and bank account details.
  • ✓ Must have experience in underground cable installation, preferably with power distribution projects.
  • ✓ Must submit a self-certified copy of MSME registration if applicable.
  • ✓ Must provide financial stability proof such as net worth and liquid assets.
  • ✓ Must submit original receipts of tender fee and EMD payment.
  • ✓ Must have necessary licenses and certifications as per Indian laws.
Qualification Criteria Minimum Requirement
Experience At least 3 similar projects completed in last 5 years
Turnover Minimum INR 50 lakh annual turnover
Net Worth Positive net worth in last audited financial year
Certifications Valid ISO or equivalent certifications

Note: Bidders must submit all required documents in the specified formats and ensure compliance with tender terms.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-36

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of an underground cable network to replace overhead lines in Sihor City. It includes GIS & Geo Urja mapping, asset tagging, and project documentation, all under a turnkey contract.

Who is eligible to bid for this project?

Eligible bidders must have valid GST registration, PAN, experience in underground cable projects, and financial stability. MSME registration is advantageous. All required documents such as experience certificates, financial statements, and technical certifications must be submitted as per tender guidelines.

What are the key deadlines for this tender?

The bid submission deadline is 29-12-2025 at 18:00 hours. The preliminary evaluation is scheduled for 30-12-2025, and the technical evaluation on 05-01-2026. The price bid opening will occur on 12-01-2026. Bidders must adhere strictly to these dates.

What technical standards must materials and work meet?

All materials, including cables and accessories, must conform to BIS standards and GUVNL specifications. The installation must follow Indian safety and quality norms, with rigorous testing such as insulation resistance, continuity, and high voltage tests to ensure reliability and safety.

How can I get clarification or additional information?

All queries should be directed to Chief Engineer (Project and R&C) via email at [email protected] or by phone at 02812380425. Bidders are encouraged to review all tender documents thoroughly before contacting PGVCL for clarifications.

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