Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network at Mahuva City

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to undertake a comprehensive turnkey project in Mahuva City, Gujarat. The project involves converting overhead power lines into an underground cable network with advanced GIS mapping and asset tagging, aimed at improving power reliability and supporting urban development initiatives. The scope includes site survey, design, procurement, installation, testing, and commissioning, adhering to strict technical and safety standards. Bidders must demonstrate technical expertise, financial stability, and compliance with all tender requirements. The project timeline spans from bid submission in December 2025 to project completion and handover in early 2026. This tender is ideal for power infrastructure contractors seeking government projects in Gujarat, contributing to the modernization of urban power distribution systems under the Power and Energy sector. Participation will require thorough documentation, adherence to technical specifications, and timely submission of bids, ensuring transparency and fair competition.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and GIS mapping of Mahuva City’s existing overhead line network.
  • Designing an underground cable network with a ring main system as per technical specifications.
  • Procuring all materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing and commissioning of the entire underground network.
  • Documentation of all activities, including as-built drawings and reports.

Key deliverables include:

  • Complete site survey report
  • Detailed design and engineering documents
  • Procurement of specified materials
  • Installed underground cable network with GIS mapping
  • Asset tagging and documentation
  • Testing and commissioning reports

The process involves:

  1. Site survey and data collection
  2. Design approval
  3. Material procurement
  4. Transportation and storage
  5. Installation and GIS mapping
  6. Testing and commissioning
  7. Final documentation and handover

All work must adhere to the technical specifications provided in the tender documents, including safety standards and quality assurance protocols.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality underground XLPE insulated cables
Conductor Material Copper or Aluminum as per standards
GIS Equipment Compatible with GUVNL standards
Asset Tagging Durable, weather-resistant tags with unique identifiers
Testing Insulation resistance, continuity, and performance testing as per IS standards

Sequential procedures involve:

  1. Site survey and data collection
  2. Design validation
  3. Material procurement as per specifications
  4. Installation following safety and quality standards
  5. Testing and commissioning with documented reports

All technical activities must comply with applicable BIS standards and GUVNL technical guidelines.

Financial Requirements

The estimated project budget ranges from Rs. [Minimum amount] to Rs. [Maximum amount], inclusive of all costs. The financial breakdown is as follows:

Cost Component Estimated Cost (Rs.)
Materials [Amount]
Labour [Amount]
Transportation [Amount]
Testing & Commissioning [Amount]
Contingencies [Amount]

Payment terms are structured as:

  • 30% advance upon contract signing
  • 50% during project execution based on milestones
  • 20% after successful commissioning and acceptance

Bidders must submit financial proposals in line with these guidelines and provide bank guarantees for the bid security and performance guarantee as per tender requirements.

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Eligibility Criteria

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must have experience in executing similar underground cable projects.
  • ✓ Financial stability with net worth and liquid assets as per the specified criteria.
  • ✓ Must submit the required preliminary and technical documents, including tender fee receipt, EMD receipt, JV agreement (if applicable), and technical certifications.
  • ✓ Must possess valid vendor registration with GUVNL and its subsidiaries.
  • ✓ Demonstrated capability in GIS mapping and asset tagging.
  • ✓ Compliance with all statutory and legal requirements.
Qualification Criteria Minimum Requirement
Turnover (last 3 years) Rs. [Specify amount]
Net worth Rs. [Specify amount]
Experience At least [Number] similar projects
Certification Valid ISO or relevant technical certifications

Applicants must provide all supporting documents as specified in the tender documents to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-39

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves a turnkey project for converting overhead 11 kV HT and LT lines into an underground cable network with a ring main system in Mahuva City, Gujarat. It includes site survey, design, procurement, installation, testing, and commissioning, along with GIS mapping and asset tagging. The project aims to enhance power reliability and infrastructure modernization, supporting smart city initiatives.

What are the key eligibility criteria for bidders?

Bidders must have valid GST registration, PAN, and experience in similar underground cable projects. They should demonstrate financial stability with specified net worth and liquid assets, submit all required technical and preliminary documents, and possess valid vendor registration with GUVNL and subsidiaries. Compliance with statutory requirements and technical certifications is mandatory.

What is the bidding process and important deadlines?

The process includes registration, bid submission, technical evaluation, and price bid opening. Key dates are:

  • Bid submission starts on 05-12-2025
  • Last date for submission: 29-12-2025
  • Technical evaluation: 05-01-2026
  • Price bid opening: 12-01-2026

Ensure all documents are submitted before deadlines to participate successfully.

What technical specifications must be adhered to?

The project requires high-quality underground XLPE cables, GIS equipment compatible with GUVNL standards, durable asset tags, and testing as per IS standards. Installation must follow safety protocols, and all materials should meet BIS and technical specifications outlined in the tender documents. Proper documentation and quality assurance are mandatory.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial proposal (30%), approach (10%), and past performance (10%). Minimum thresholds include a 70% technical score and compliance with budget limits. The process ensures selection of a capable contractor who can deliver quality work within the stipulated timeline and standards.

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