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Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV & LT Lines to Underground Cable Network in Gujarat

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

05-Feb-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to undertake a turnkey project for converting overhead power lines into underground cable networks in Gujarat. The project involves comprehensive site survey, design, procurement, civil and electrical installation, GIS mapping, asset tagging, testing, and commissioning, aimed at improving power distribution safety, reliability, and efficiency. Managed by Paschim Gujarat Vij Company Limited (PGVCL), this project emphasizes high standards of quality, safety, and environmental compliance. The tender process is structured into multiple stages, with detailed technical and financial evaluation criteria to ensure the selection of qualified bidders. With a deadline of December 29, 2025, for bid submission, interested companies specializing in power infrastructure, civil engineering, GIS mapping, and electrical systems are encouraged to participate. This project aligns with Gujarat’s power sector development goals and offers substantial opportunities for contractors with proven experience in similar projects, contributing to the modernization of power distribution networks in the region.

Scope Of Work

• Conduct detailed site survey and assessment of existing overhead power lines.
• Design the underground cable network with GIS mapping and asset tagging, adhering to GUVNL standards.
• Procure all necessary materials, including underground cables, GIS equipment, and safety tools.
• Execute civil and electrical works for the installation of underground cables, including trenching, laying, and backfilling.
• Perform testing, commissioning, and documentation of the entire system.
• Ensure compliance with all safety, quality, and environmental standards.
• Provide training and handover documentation to PGVCL.

The process involves:

  1. Submission of bid documents before the deadline.
  2. Technical evaluation based on submitted documents and certifications.
  3. Financial bid opening for shortlisted bidders.
  4. Final award and project commencement.
Specification Details
Project Location Chitra (Part-2) Subdivision, Bhavnagar Circle, Gujarat
Contract Type Turn-key
Completion Period As specified in tender documents
Payment Terms As per contract agreement

All bidders must demonstrate technical capability, financial stability, and relevant experience in power infrastructure projects involving underground cable installation and GIS mapping.

Technical Specifications

Parameter Specification
Cable Type Underground power cables conforming to BIS standards
GIS Equipment Accurate GIS mapping tools compatible with GUVNL systems
Asset Tagging Durable tags suitable for underground environment
Installation Civil trenching, cable laying, backfilling, and testing procedures
Testing Insulation resistance, continuity, and system functionality tests

The technical process involves:

  • Preparing detailed design drawings.
  • Procuring certified materials.
  • Executing civil and electrical works as per approved design.
  • Conducting comprehensive testing and commissioning.

Financial Requirements

The estimated project value ranges from INR 10 million to INR 20 million, inclusive of all materials, labor, and overheads. The financial bid should include a detailed cost breakdown:

Cost Component Estimated Cost (INR)
Materials 50%
Labor 30%
Equipment & Tools 10%
Miscellaneous & Contingencies 10%

Payments will be made in installments aligned with project milestones, including mobilization, mid-project, and completion stages. Bidders must submit a bid security equal to 2% of the bid amount, valid for 180 days, along with their technical proposal.

Documents 17

1. Part-I P-20-148.pdf

TENDER_DOCUMENT

2.Employers requirement.pdf

TENDER_DOCUMENT

3. Technical Specifications.pdf

TENDER_DOCUMENT

4. CoC- P20-148.pdf

TENDER_DOCUMENT

5. Declaration of Authorised person and Confict of Interest.pdf

TENDER_DOCUMENT

6. Reference Tender Drawing Robust Network.pdf

TENDER_DOCUMENT

7. Schedule-B-UGBVN 2-CHI 2-P20-148.pdf

TENDER_DOCUMENT

TLE -Amendment-1.pdf

TENDER_DOCUMENT

TLE -Amendment-2.pdf

TENDER_DOCUMENT

TLE -Amendment-3.pdf

TENDER_DOCUMENT

TLE -Amendment-4.pdf

TENDER_DOCUMENT

Amendment-5.pdf

TENDER_DOCUMENT

Annexure-A- Form-4 Notification of Award of Contract.pdf

TENDER_DOCUMENT

Annexure-B- Form-5 Contract Agreement.pdf

TENDER_DOCUMENT

Annexure-C Appendix-1 Terms and Procedures of Payment.pdf

TENDER_DOCUMENT

Annexure-D Basic Infra Details.pdf

TENDER_DOCUMENT

Annexure-E Technical Specification for Distribution Transformer.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid vendor registration with GUVNL and its subsidiaries.
✓ Must submit a non-refundable tender fee of INR 17,700.
✓ Must provide EMD of specified amount through e-Bank Guarantee or online mode.
✓ Must possess GST registration and PAN card.
✓ Must have prior experience in similar underground cable projects with at least 3 completed projects in the last 5 years.
✓ Financial criteria include a minimum average annual turnover of INR 50 million over the last 3 years.

Qualification Minimum Requirement
Experience 3 similar projects completed
Turnover INR 50 million/year
Certification Valid GUVNL vendor registration
✓ Bidders must submit all technical and financial documents as listed in the tender document, including JV agreements if applicable.
✓ Bidders should demonstrate compliance with local content and MSME policies if applicable.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

06-02-2026 11:00

2. TECHNICAL STAGE

13-02-2026 11:00

3. PRICE BID

20-02-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-20

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves a turnkey project for converting overhead 11 kV and LT power lines into underground cables at Chitra Subdivision, Gujarat. It includes site survey, design, procurement, civil and electrical installation, GIS mapping, asset tagging, testing, and commissioning, all aimed at enhancing power distribution safety and reliability.

Who is eligible to bid on this project?

Eligible bidders must have valid GUVNL vendor registration, demonstrate experience with similar underground cable projects, and meet financial criteria such as a minimum annual turnover of INR 50 million. They must also submit all required technical and financial documents, including GST and PAN registration, and provide bid security as specified.

What are the key dates for this tender?

The bid submission opens on December 5, 2025, and closes on December 29, 2025. The technical evaluation is scheduled for December 30, 2025, with the financial bid opening on January 12, 2026, and the final contract award expected by January 15, 2026. Bidders should adhere strictly to these deadlines.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical capability (50%), experience (20%), financial competitiveness (20%), and compliance with eligibility criteria (10%). Bidders must meet minimum qualifying marks and provide all necessary documentation to qualify for the final selection.

What technical standards must materials and equipment meet?

All materials, including underground cables and GIS equipment, must conform to BIS standards. The installation process involves trenching, cable laying, and testing procedures, with a focus on safety, durability, and system efficiency. Detailed specifications are available in the tender documents.

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