Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network in Bhavnagar

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced contractors to undertake a turnkey project involving the conversion of overhead power lines to underground cables at Hilldrive, Bhavnagar. The project includes site survey, design, procurement, installation, testing, and commissioning of underground power infrastructure with GIS mapping and asset tagging. The initiative aims to modernize the power distribution network, enhance safety, and ensure reliable electricity supply. Bidders must meet stringent eligibility criteria, including technical experience and financial stability, and submit comprehensive documentation. The project is structured into multiple stages, with evaluation based on technical capability, cost, and approach. The deadline for bid submission is 29th December 2025, with evaluation and award processes following shortly after. This tender is ideal for electrical contractors, infrastructure firms, and GIS solution providers seeking to contribute to government-led power sector upgrades, ensuring sustainable and efficient power delivery in Gujarat.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment.
  • Designing the underground cable network with GIS and Geo Urja mapping.
  • Procuring high-quality underground cables, GIS equipment, and related materials.
  • Loading, transportation, unloading, and storage at the site.
  • Installation of underground cables, asset tagging, and GIS mapping.
  • Testing and commissioning of the entire network.
  • Documentation, including as-built drawings and reports.

The process involves:

  1. Site survey and initial assessment.
  2. Designing the network layout and GIS mapping.
  3. Procurement of materials and equipment.
  4. Transportation and storage.
  5. Installation and asset tagging.
  6. Testing, commissioning, and documentation.

All activities must comply with relevant standards, safety protocols, and project timelines as specified in the tender documents. The project must be completed within the completion period detailed in the tender, ensuring minimal disruption to existing power supply during execution.

Technical Specifications

The project requires the use of high-quality underground cables conforming to BIS standards. Technical parameters include:

Specification Details
Cable Type XLPE insulated, armoured underground cable
Voltage Rating 11 kV
Conductor Material Copper
Insulation Thickness As per BIS standards
GIS Equipment Compatible with GUVNL GIS mapping system

Sequential procedures:

  • Material procurement based on approved design.
  • Pre-installation inspections.
  • Installation following approved drawings.
  • Testing as per IS/IEC standards.
  • Final commissioning and asset tagging.

All technical activities must adhere to applicable safety and quality standards, with documentation of compliance provided during project closure.

Financial Requirements

The estimated project value ranges between INR 2 crore to INR 3 crore, inclusive of all costs. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Material Procurement 60%
Labour & Installation 25%
Transportation & Storage 5%
Testing & Commissioning 5%
Miscellaneous & Contingencies 5%

Payment terms are structured as follows:

  • 30% advance against bank guarantee.
  • 50% upon installation completion.
  • 20% after successful testing and commissioning.
    All payments are subject to submission of valid invoices and certification from project authorities.

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Eligibility Criteria

✓ Must have valid registration with GUVNL and its subsidiaries.
✓ Must demonstrate experience in executing similar underground cable projects.
✓ Must possess necessary technical certifications and licenses.
✓ Financial criteria:

Criterion Minimum Requirement
Annual Turnover INR 50 million in last 3 years
Net Worth INR 10 million

✓ Must submit all required documents including GST registration, PAN, EMD receipt, tender fee receipt, and technical certifications.
✓ MSME status (if applicable) should be supported with self-certified documents.
✓ Bidders should provide a detailed organizational profile and relevant project experience.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-27

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select qualified contractors for the turnkey conversion of overhead 11 kV and LT power lines into underground cable networks at Hilldrive, Bhavnagar. The project includes design, procurement, installation, testing, and commissioning to modernize power infrastructure, improve safety, and reduce outages, aligning with government initiatives for reliable power supply.

Who is eligible to participate in this tender?

Eligible bidders must have valid GUVNL registration, demonstrate experience in underground cable projects, and meet financial criteria such as an annual turnover of at least INR 50 million over the last three years. Supporting documents include GST registration, PAN, EMD receipt, and technical certifications. MSMEs can participate if they provide self-certified MSME status.

What are the key technical requirements for this project?

The project requires XLPE insulated, armoured underground cables rated at 11 kV with Copper conductors conforming to BIS standards. GIS equipment must be compatible with GUVNL GIS mapping systems. The installation process involves site survey, design approval, procurement, installation, testing, and asset tagging following IS/IEC standards to ensure safety and quality.

What is the bidding process and timeline?

The process involves online registration, submission of tender fee and EMD, followed by technical and financial bid submissions. The key dates are:

  • Bid Start: 05-12-2025
  • Bid End: 29-12-2025
  • Technical Evaluation: 30-12-2025
  • Price Bid Opening: 12-01-2026

Bidders must ensure timely submission to avoid disqualification.

How will the bids be evaluated?

Bids will be evaluated based on:

  • Technical Capability & Experience (50%)
  • Financial Strength & Cost (30%)
  • Project Approach & Methodology (20%)

Minimum qualifying marks are 60%. The highest scoring compliant bid will be awarded the contract, ensuring transparency and fairness in selection.

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