Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV and LT Lines to Underground Cable Network at Hilldrive Subdivision

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited offers a comprehensive opportunity for contractors specializing in power infrastructure modernization. The project involves turnkey execution for converting overhead power lines into underground cables at Hilldrive Subdivision, Gujarat. Key activities include site survey, design, procurement, installation, testing, and asset tagging, with an emphasis on GIS and Geo Urja mapping. The project aims to enhance power reliability, safety, and aesthetics in the region, supporting Gujarat's infrastructure development goals. Bidders must meet strict eligibility criteria, demonstrate technical expertise, and adhere to project timelines. The tender process is structured into preliminary, technical, and price evaluation stages, with clear deadlines and documentation requirements. This is an excellent opportunity for power sector contractors, electrical engineering firms, and infrastructure developers seeking government projects aligned with modern power distribution standards.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and data collection.
  • Designing underground cable network with GIS and Geo Urja mapping.
  • Procurement of materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, unloading, and storage at site.
  • Installation of underground cables, GIS, and asset tagging.
  • Testing and commissioning of the entire network.
  • Documentation of all activities and assets.

The process involves:

  1. Site survey and data collection.
  2. Design approval and procurement planning.
  3. Material procurement and transportation.
  4. Installation and asset tagging.
  5. Testing, commissioning, and documentation.

Key deliverables include detailed survey reports, approved design drawings, procurement records, installation reports, and commissioning certificates.

Item Specification Remarks
Cable Type Underground HT and LT cables As per technical specifications
GIS Equipment GIS mapping tools Developed by GUVNL
Asset Tagging RFID tags For all assets

The project completion period is as per the tender document, ensuring timely execution.

Technical Specifications

The technical specifications include:

  • Cable specifications compliant with BIS standards.
  • GIS mapping accuracy within 0.5 meters.
  • Asset tagging with RFID technology.
  • Installation in accordance with IEC and BIS safety standards.
Parameter Specification
Cable Voltage Rating 11 kV, 1.1 kV
GIS Equipment Compatible with GUVNL standards
Asset Tagging RFID tags with unique identification
Testing Insulation resistance, continuity, and performance testing

Sequential procedures involve site preparation, cable laying, GIS installation, asset tagging, followed by testing and commissioning.

Financial Requirements

The estimated project budget ranges from Rs. [minimum amount] to Rs. [maximum amount], with the following breakdown:

Cost Component Estimated Cost (Rs.)
Materials [amount]
Labour [amount]
Transportation [amount]
Testing & Commissioning [amount]
Miscellaneous [amount]

Payment terms are structured as:

  • 30% advance upon contract signing.
  • 40% after delivery and installation.
  • 30% after successful testing and commissioning.

All payments are subject to submission of valid invoices and certification from the project authority.

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Eligibility Criteria

  • ✓ Must have valid registration with GUVNL and its subsidiaries.
  • ✓ Demonstrate financial stability with minimum turnover criteria.
  • ✓ Proven experience in underground cable installation projects.
  • ✓ Submit all required technical and financial documents.
  • ✓ Provide valid GST registration, PAN, and EMD deposit receipt.
  • ✓ Meet technical specifications and safety standards.
Qualification Criteria Minimum Requirement
Annual Turnover Rs. [specified amount]
Experience At least [number] similar projects
Financial Documents Audited financial statements for last [number] years
Technical Capability Evidence of technical team and equipment

Bidders must meet all eligibility requirements to qualify for the tender.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-28

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, design, procurement, installation, testing, and commissioning of an underground cable network to replace overhead lines at Hilldrive Subdivision, Gujarat. It includes GIS mapping, asset tagging, and documentation for a turnkey project aimed at modernizing power distribution infrastructure.

Who is eligible to bid for this project?

Eligible bidders must have valid registration with GUVNL and subsidiaries, demonstrate financial stability with adequate turnover, and possess experience in underground cable projects. Submission of GST, PAN, and EMD receipts is mandatory. Refer to the detailed eligibility criteria for full requirements.

What are the key dates and deadlines for this tender?

The bid submission starts on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. The evaluation process occurs from 30-12-2025 to 12-01-2026, with the contract award following the price bid opening. Timely submission is critical for participation.

What technical standards must be adhered to?

All technical work must comply with BIS standards, IEC safety standards, and GUVNL specifications. The cables should be rated for 11 kV and 1.1 kV, with GIS equipment compatible with GUVNL systems. Asset tagging must utilize RFID technology for efficient asset management.

How can I get more information or clarify doubts?

All inquiries should be directed to Chief Engineer (Project and R&C) at [email protected]. Bidders are encouraged to attend pre-bid meetings if scheduled and review all tender documents thoroughly. Ensure all questions are submitted well before the deadline to facilitate prompt responses.

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