Open Power and Energy NPROCURE

Gujarat Power Utility Tender for Underground Cable Network Conversion & GIS Mapping

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited (PGVCL) invites qualified contractors to participate in a comprehensive turnkey project for converting overhead 11 kV and LT power lines into underground cable networks with a ring main system at Ghogha Subdivision, Bhavnagar Circle. The project includes site survey, design, procurement, installation, testing, and asset tagging utilizing GIS and Geo Urja Mapping technologies developed by GUVNL. The tender emphasizes quality, safety, and technical compliance with detailed documentation and asset management requirements. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit comprehensive documentation. The project aims to enhance power distribution reliability, safety, and asset management through advanced GIS integration. The deadline for bid submission is December 29, 2025, with detailed stages including preliminary, technical, and price bid evaluations. This opportunity is ideal for experienced electrical contractors, infrastructure developers, GIS solution providers, and power sector specialists seeking government contracts in Gujarat.

Scope Of Work

• Conduct detailed site survey and assessment of existing overhead lines.
• Design underground cable network with Ring Main System (RMS) incorporating GIS mapping and Geo Urja technology.
• Procure all necessary materials, including underground cables, GIS equipment, and safety tools.
• Execute the installation of underground cables, including loading, transportation, and unloading.
• Implement asset tagging and GIS mapping for all installed components.
• Perform testing, commissioning, and documentation of the entire system.
• Ensure compliance with safety standards, technical specifications, and project timelines.

The process includes:

  1. Site survey and data collection
  2. Design approval and procurement
  3. Installation and asset tagging
  4. Testing and commissioning
  5. Final documentation and handover
Specification Details
Cable Type Underground power cables as per BIS standards
GIS Technology Geo Urja Mapping System
Completion Period As per tender document attached
Contract Form Turn-key

This comprehensive scope ensures a seamless transition from overhead to underground power distribution with modern asset management.

Technical Specifications

• Cable specifications: BIS standard compliant underground cables with appropriate insulation and conductor ratings.
• GIS Mapping: Geo Urja system with asset tagging capabilities.
• Testing: High-voltage testing, continuity, and insulation resistance tests.
• Installation procedures: Following manufacturer guidelines and safety standards.
• Sequential process:

  1. Site survey and data collection
  2. Design approval
  3. Material procurement
  4. Installation
  5. Testing and commissioning
    • Technical parameters:
    plaintext
  • Cable Length: As per design
  • Voltage Rating: 11 kV and LT
  • GIS System Compatibility: Yes
  • Asset Tagging: Yes

Financial Requirements

The estimated project value ranges between INR 50 million and INR 150 million. The financial proposal should include a detailed cost breakdown:

Cost Component Estimated Cost (INR)
Materials 40%
Labour 25%
Equipment & Tools 15%
Transportation & Logistics 10%
Testing & Commissioning 10%

Payment terms are structured as follows:

  • 10% advance upon contract signing
  • 40% after completion of installation
  • 30% after successful testing and commissioning
  • 20% upon project handover and documentation
    All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

  • ✓ Must have valid vendor registration with GUVNL and its subsidiaries.
  • ✓ Must submit a non-refundable tender fee of INR 17,700.
  • ✓ Must provide EMD via e-Bank Guarantee or RTGS/NEFT receipts.
  • ✓ Must possess GST registration, PAN, and relevant legal documents.
  • ✓ Must demonstrate technical capability with previous similar projects.
  • ✓ Financial criteria:
    Qualification Parameter Minimum Requirement
    Annual Turnover INR 50 million in last 3 years
    Net Worth Positive net worth for last 3 years
    Experience Successfully completed at least 1 similar project in last 5 years
  • ✓ MSME status (if applicable) must be supported with valid certificates.
  • ✓ Must submit all technical and financial documents as per tender guidelines.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-26

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this Gujarat power project tender?

This tender involves site survey, design, procurement, installation, testing, and commissioning of an underground cable network with GIS mapping and asset tagging at Ghogha Subdivision. The project aims to convert overhead lines into underground cables with a ring main system for enhanced power reliability and safety, utilizing Geo Urja Mapping technology developed by GUVNL.

Who is eligible to participate in this power infrastructure tender?

Eligible bidders must have valid vendor registration with GUVNL, demonstrate technical experience in similar projects, and meet financial criteria such as positive net worth and sufficient turnover. Supporting documents include GST registration, PAN, experience certificates, and EMD via e-Bank Guarantee or RTGS/NEFT receipts. MSME status can be advantageous if supported by valid certificates.

What are the key dates and deadlines for this tender?

The bid submission opens on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. Technical evaluations are scheduled for 30-12-2025 at 11:00, with price bid opening on 12-01-2026 at 11:00. Bidders must ensure timely submission to participate in all evaluation stages.

What technical specifications are required for the project?

The project requires BIS standard underground cables, Geo Urja GIS mapping system, and adherence to safety and quality standards. The installation process follows manufacturer guidelines, including high-voltage testing, insulation resistance testing, and asset tagging. The technical design must be approved before procurement and installation.

How is the financial bid evaluated and what is the estimated project cost?

Financial bids are evaluated based on cost competitiveness and compliance with project scope. The estimated project value ranges from INR 50 million to INR 150 million. Payment is structured in installments linked to project milestones, including advance, installation completion, testing, and handover. Bidders should prepare detailed cost estimates accordingly.

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