Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Lines to Underground Cable Network in Gujarat

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for experienced power infrastructure contractors to undertake a turnkey project in Gujarat. The project involves converting overhead 11 kV and LT power lines into underground cable networks with GIS mapping and asset tagging at Chitra Subdivision, Bhavnagar Circle. The scope includes site survey, engineering design, procurement, installation, testing, and commissioning of underground cables, ensuring enhanced power reliability, safety, and modernization in line with Gujarat’s energy development goals. Bidders must demonstrate technical expertise, financial stability, and compliance with safety standards. The project timeline, bid submission deadlines, and evaluation criteria are clearly defined, promoting transparency and competitive bidding. This is an excellent opportunity for power sector contractors specializing in underground cabling, GIS mapping, and infrastructure upgrades to contribute to Gujarat’s energy transformation.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and geospatial mapping using GIS technology.
  • Designing underground cable routing and ring main system layout.
  • Procuring high-quality underground cables, GIS mapping equipment, and installation materials.
  • Loading, transportation, unloading, and storage of all materials at the site.
  • Installing underground cables, including trenching, laying, and backfilling.
  • Asset tagging and geo-mapping of all installed infrastructure.
  • Testing and commissioning of the underground network to ensure operational standards.
  • Providing comprehensive documentation, including as-built drawings and GIS data.

Key deliverables:

  • Complete site survey report
  • Detailed engineering and design drawings
  • Procurement and supply of cables and GIS equipment
  • Installed and tested underground cable network
  • Asset tagging and GIS mapping reports

Sequential process:

  1. Site survey and geospatial mapping
  2. Design approval and procurement
  3. Transportation and storage
  4. Installation and cable laying
  5. Testing and commissioning
  6. Documentation and handover
Item Specification
Cable Type High voltage underground cables
GIS Equipment Geo Urja Mapping devices
Completion Period As per tender document attached

All work must adhere to applicable safety standards and Gujarat Electricity Board regulations.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Diameter As per BIS standards
GIS Mapping Accuracy ±0.5 meters
Insulation Level As per IEC standards
Installation Environment Indoor/Outdoor, with protection against moisture and mechanical damage
Testing Insulation resistance, continuity, and high voltage testing

Sequential procedures:

  1. Site assessment and survey
  2. Design validation
  3. Procurement of cables and GIS equipment
  4. Installation following approved drawings
  5. Testing and quality assurance
  6. Final commissioning and documentation

Financial Requirements

The project budget is estimated between ₹10 million and ₹15 million, depending on the final scope and material costs. The financial breakdown includes:

Cost Component Estimated Cost
Material Procurement ₹5 million
Labour & Installation ₹4 million
Transportation & Storage ₹1 million
Testing & Commissioning ₹0.5 million
Contingency & Miscellaneous ₹0.5 million

Payment terms:

  • 30% advance upon contract signing
  • 40% on delivery of materials at site
  • 20% after installation completion
  • 10% post successful testing and commissioning

All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

  • Must have valid registration with GUVNL or its subsidiaries.
  • ✓ Must have completed similar underground cable installation projects within the last 5 years.
  • ✓ Demonstrate financial stability with minimum turnover as specified in the tender document.
  • ✓ Submit valid GST registration, PAN card, and bank guarantee for EMD.
  • ✓ Provide technical capability details, including team expertise and equipment.
  • ✓ Must have ISO certifications relevant to power infrastructure projects.
Financial Criteria Minimum Criteria
Annual Turnover ₹50 million in last 3 years
Net Worth Positive net worth for last 3 years

Note: Bidders must meet all technical and financial eligibility requirements to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-24

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select qualified contractors for converting overhead 11 kV and LT power lines into underground cable networks with GIS mapping and asset tagging, enhancing power reliability and safety in Gujarat's Chitra Subdivision.

What are the key eligibility criteria for bidders?

Eligible bidders must have valid GUVNL registration, completed similar projects within the last 5 years, demonstrate financial stability with minimum turnover of ₹50 million, and possess necessary certifications like GST, PAN, ISO. Technical experience and project references are also required.

What is the bid submission deadline and process?

The bid submission deadline is 29-12-2025 at 18:00. Bidders must register on the official portal, download tender documents, prepare technical and financial bids, and submit online before the deadline. Late submissions will be rejected.

What does the scope of work include?

The scope includes site survey, GIS mapping, designing, procurement, installation, testing, and commissioning of underground cables, along with asset tagging and detailed documentation, following Gujarat standards and safety protocols.

How will the bids be evaluated?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and past project experience (10%). A minimum technical score of 70% is required for qualification, with the highest combined score winning the contract.

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