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Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead to Underground Power Lines in Anjar City

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

05-Feb-2026, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from PGVCL offers a unique opportunity for qualified contractors to undertake a comprehensive project for converting overhead power lines into underground networks in Anjar City, Gujarat. The project includes site survey, designing, procurement, installation, testing, and asset tagging under a turnkey contract. Emphasizing safety, reliability, and urban aesthetics, the project leverages GIS and Geo Urja mapping technologies developed by GUVNL. Bidders must meet strict eligibility criteria, including experience in underground cable projects and GIS mapping, and submit detailed technical and financial proposals. The tender process involves multiple evaluation stages, with a deadline of December 29, 2025. Successful bidders will contribute to modernizing power infrastructure, ensuring efficient power distribution, and supporting government initiatives for urban development. This is an excellent opportunity for power sector companies, electrical contractors, GIS service providers, and infrastructure specialists to showcase their expertise and secure a significant government contract.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment of existing overhead power lines.
  • Designing underground cable network with GIS and Geo Urja mapping.
  • Procuring all necessary materials, including underground cables, GIS equipment, and asset tags.
  • Loading, transportation, unloading, and storage of materials at the site.
  • Installation of underground cables and associated infrastructure.
  • Testing and commissioning of the underground power network.
  • Documentation of all activities, including asset tagging and GIS mapping.

Key deliverables include:

  • Detailed survey reports
  • Approved design and engineering drawings
  • Procurement and supply of cables and GIS equipment
  • Completed installation and successful testing reports
  • Asset tagging and GIS mapping data

Sequential process:

  1. Site survey and assessment
  2. Design approval
  3. Procurement of materials
  4. Transportation and storage
  5. Installation and commissioning
  6. Final testing and documentation
Specification Details
Network Type Ring Main System
Cable Type Underground HV and LV cables
Mapping Tools GIS and Geo Urja Mapping
Asset Tagging Unique identification for all assets

Important requirements:

  • All work must adhere to relevant safety and technical standards.
  • The project must be completed within the stipulated completion period as per the tender document.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality underground cables conforming to BIS standards
GIS Equipment Accurate GIS mapping devices compatible with GUVNL standards
Asset Tagging Durable tags with RFID or QR code technology
Installation Safe and compliant with electrical safety standards
Testing Complete system testing including insulation and continuity

The process involves:

  1. Reviewing technical drawings
  2. Procuring specified materials
  3. Installing underground cables and GIS equipment
  4. Conducting testing as per standards
  5. Final commissioning and documentation

Financial Requirements

The estimated project budget ranges from Rs. 50 lakh to Rs. 1 crore, inclusive of material, labor, transportation, and miscellaneous expenses. The financial breakdown is as follows:

Cost Component Estimated Cost
Materials 60%
Labour 25%
Transportation & Storage 10%
Miscellaneous & Contingency 5%

Payment terms are linked to project milestones:

  • 10% advance upon contract signing
  • 40% after completion of installation
  • 30% after successful testing
  • 20% after project completion and documentation

All payments are subject to submission of requisite documents and approval by PGVCL.

Documents 17

1. Part-I P-32-160.pdf

TENDER_DOCUMENT

2.Employers requirement.pdf

TENDER_DOCUMENT

3. Technical Specifications.pdf

TENDER_DOCUMENT

4. CoC- P32-160.pdf

TENDER_DOCUMENT

5. Declaration of Authorised person and Confict of Interest.pdf

TENDER_DOCUMENT

6. Reference Tender Drawing Robust Network.pdf

TENDER_DOCUMENT

7. Schedule-B-UGNP-ANJ 1-P32-160.pdf

TENDER_DOCUMENT

TLE -Amendment-1.pdf

TENDER_DOCUMENT

TLE -Amendment-2.pdf

TENDER_DOCUMENT

TLE -Amendment-3.pdf

TENDER_DOCUMENT

TLE -Amendment-4.pdf

TENDER_DOCUMENT

Amendment-5.pdf

TENDER_DOCUMENT

Annexure-A- Form-4 Notification of Award of Contract.pdf

TENDER_DOCUMENT

Annexure-B- Form-5 Contract Agreement.pdf

TENDER_DOCUMENT

Annexure-C Appendix-1 Terms and Procedures of Payment.pdf

TENDER_DOCUMENT

Annexure-D Basic Infra Details.pdf

TENDER_DOCUMENT

Annexure-E Technical Specification for Distribution Transformer.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid registration with GUVNL or its subsidiaries.
  • ✓ Must submit the original receipt of tender fee payment via RTGS/NEFT/Online payment.
  • ✓ Must provide the original EMD receipt or bank guarantee.
  • ✓ Must possess GST registration and submit a self-certified copy.
  • ✓ Must submit a cancelled cheque and PAN card copy.
  • ✓ Must have relevant experience in underground cable installation and GIS mapping.
  • ✓ Must submit technical and financial documents as specified.
Qualification Criteria Minimum Requirement
Turnkey Project Experience At least 2 similar projects
Financial Capacity Net worth of at least Rs. X crore
Technical Capability Proven experience in GIS mapping
Certification Valid GUVNL vendor registration

Note: All documents must be self-certified and submitted in the prescribed format as detailed in the tender documents.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

06-02-2026 11:00

2. TECHNICAL STAGE

13-02-2026 11:00

3. PRICE BID

20-02-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-32

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to convert overhead 11 kV HT and LT power lines into underground cable networks in Anjar City, Gujarat. The project enhances power reliability, safety, and urban aesthetics by replacing overhead lines with a ring main system, including GIS mapping and asset tagging.

Who is eligible to bid for this project?

Eligible bidders must be registered with GUVNL or its subsidiaries, have relevant experience in underground cable installation and GIS mapping, submit valid documents such as GST registration, PAN, and vendor registration, and meet financial criteria as specified in the tender documents. Experience in similar turnkey projects is essential.

What are the key technical requirements for the project?

The project requires high-quality underground cables conforming to BIS standards, GIS mapping equipment compatible with GUVNL standards, durable asset tags with RFID or QR codes, and installation procedures adhering to electrical safety standards. The process includes site survey, design approval, procurement, installation, testing, and commissioning.

What is the bidding process and timeline?

Bidders must download tender documents, pay the tender fee and EMD, attend pre-bid meetings if scheduled, and submit their bids electronically before the deadline of 29-12-2025. Bids are opened on 30-12-2025, with evaluation and award decisions following as per the schedule. Late submissions will be rejected.

How is the bid evaluated and what are the criteria?

Bid evaluation is based on technical capability (50%), past experience (20%), financial strength (15%), and price bid (15%). Minimum qualifying marks in technical evaluation are 70%. The highest scoring compliant bid will be awarded the contract, ensuring value for money and technical excellence.

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