Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of 11kV & LT Lines to Underground Cable Network at Veraval GIDC

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender from Paschim Gujarat Vij Company Limited offers a unique opportunity for qualified contractors to undertake a comprehensive turnkey project for converting overhead power lines into underground cable networks at Veraval GIDC, Gujarat. The project involves site survey, detailed design, procurement, installation, testing, and commissioning, with a focus on GIS mapping and asset tagging using GUVNL-developed Geo Urja Mapping. The tender aims to modernize power distribution infrastructure, enhance safety, and improve reliability in the region. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and compliance with government norms. The project timeline spans from bid submission in December 2025 to project completion, with detailed evaluation and award processes. This is a significant opportunity for electrical engineering firms, infrastructure contractors, and technology providers specializing in smart grid solutions to contribute to Gujarat's power sector modernization efforts.

Scope Of Work

• Conduct detailed site survey and feasibility analysis for underground cable installation.
• Design the underground cable network, including GIS mapping and asset tagging using GUVNL-developed Geo Urja Mapping.
• Procure all necessary materials, including cables, GIS equipment, and safety tools, adhering to specified technical standards.
• Transport and unload materials at the project site with proper handling and storage.
• Install underground cables, including trenching, laying, and backfilling, following safety and quality standards.
• Perform testing and commissioning of the underground cable network to ensure operational efficiency.
• Provide comprehensive documentation, including as-built drawings, asset tags, and project completion reports.

Item Specification
Cable Type High Voltage and Low Voltage Underground Cables
GIS Equipment GIS Mapping Devices, Asset Tagging Tools
Installation Method Trenching, Cable Laying, Backfilling
Testing Standards IEC/IEEE Standards
Completion Timeline As per tender document
  1. Finalize detailed design and survey.
  2. Procure materials and equipment.
  3. Transport and store materials securely.
  4. Execute trenching and cable laying.
  5. Conduct testing and commissioning.
  6. Submit documentation and project completion report.

Technical Specifications

Parameter Specification
Cable Voltage Rating 11 kV and below
GIS Equipment Compatible with GUVNL standards
Material Standards BIS, IEC standards
Installation Environment Indoor and outdoor, Gujarat climate
Testing Must comply with IEC/IEEE standards

• Use of approved materials and certified equipment.
• Sequential process: survey, design, procurement, transport, installation, testing, and commissioning.
• Follow safety protocols during installation.
• Document all procedures and results for quality assurance.

Financial Requirements

The estimated project budget ranges from INR 10 million to INR 15 million, covering materials, labor, transportation, and testing. The financial breakdown includes:

Cost Component Estimated Cost (INR)
Materials 50%
Labor 25%
Transportation & Handling 10%
Testing & Commissioning 10%
Documentation & Miscellaneous 5%

Payments will be made in installments based on project milestones. The bidder must submit a detailed financial proposal with clear cost breakdowns. The contract will be awarded to the lowest responsive bidder meeting all technical and financial criteria.

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Eligibility Criteria

✓ Must have valid registration and licenses as per Indian laws.
✓ Must have experience in underground cable installation projects.
✓ Financial stability with minimum turnover as specified in the tender documents.
✓ Proven technical capability with relevant certifications.
✓ Must submit all required documents including GST registration, PAN, EMD, and tender fee receipt.

Qualification Criteria Minimum Requirement
Turnover (last 3 years) INR 50 million
Experience At least 2 similar projects completed in last 5 years
Technical Certifications Relevant ISO/IEC standards
Financial Documents Audited financial statements for last 3 years
Legal Status Certificate of Incorporation, MSME certificate if applicable

✓ Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-53

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29th December 2025 at 18:00 hours. Bidders must upload all required documents before this time to be considered for evaluation.

What documents are required for technical qualification?

Bidders must submit JV Agreement, financial statements, GST registration, PAN, technical certifications, and other specified documents as detailed in the tender. All documents should be self-certified and notarized where applicable.

How will the evaluation process be conducted?

Evaluation will be based on technical compliance (60%), financial offer (30%), and past experience (10%). Bids must meet minimum qualifying marks, and the highest scoring responsive bid will be selected.

What is the scope of work for this tender?

The scope includes site survey, design, procurement, transportation, installation, testing, and commissioning of underground cables, GIS mapping, asset tagging, and project documentation, all under a turnkey contract.

Who should I contact for queries regarding the tender?

Queries should be directed to Chief Engineer (Project and R&C) at [email protected]. Ensure to include the tender number in your communication.

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