Open Power and Energy NPROCURE

Government Tender for Turnkey Conversion of Overhead Power Lines to Underground Cables at Veraval GIDC

Bid Publish Date

05-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Location

RAJKOT , GUJARAT

Progress

Issue05-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹17,700

Contract Form

Turn-key

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 20

MATERIAL UNLOADING TRANSPORTATION ARNO STARTING CONTACTOR POWER WATER LEVEL RECORDER MACHINE SUPPLY PEB PRELIMINARY REPORT APFC PANEL MAPPING SERVICE EQUIPMENT AMC OF DESKTOP CABLE FUME HOODS ASSET MANAGEMENT RING SURVEY OF SLUM TURNKEY ASSET MAPPING WIRELESS NETWORK

This government tender offers a unique opportunity for qualified electrical contractors and infrastructure companies to participate in a turnkey project for converting overhead power lines into underground cables at Veraval GIDC. The project aims to modernize power distribution infrastructure through comprehensive site survey, design, procurement, installation, and testing. Utilizing advanced GIS mapping and asset tagging technologies developed by GUVNL, the project ensures accurate asset management and enhanced reliability. Bidders must meet specific eligibility criteria, including financial stability and technical experience, to qualify. The tender process involves multiple stages with clear deadlines, evaluation criteria, and detailed documentation requirements. With an estimated project value in the specified range, this project presents a significant opportunity for firms specializing in underground cabling, GIS mapping, and power infrastructure development. The project is crucial for improving power safety, reducing outages, and ensuring sustainable energy distribution in the region. Interested companies should review all tender documents, adhere to submission deadlines, and submit competitive bids to secure this government contract.

Scope Of Work

The scope of work includes:

  • Conducting detailed site survey and assessment.
  • Designing underground cable network layout and GIS mapping.
  • Procuring all necessary materials, including cables, GIS equipment, and asset tags.
  • Loading, transportation, and unloading of materials to the site.
  • Installation of underground cables, GIS mapping, and asset tagging.
  • Testing and commissioning of the underground network.
  • Documentation of all activities, including as-built drawings and asset data.

The process involves:

  1. Site survey and feasibility analysis.
  2. Designing the underground cable system and GIS mapping.
  3. Procurement of materials and equipment.
  4. Transportation and storage at site.
  5. Installation and connection of underground cables.
  6. GIS asset tagging and mapping.
  7. Testing, commissioning, and handover.

Key deliverables include detailed design reports, GIS maps, asset tags, test reports, and completion certificates. The project must comply with relevant standards, safety protocols, and environmental guidelines. The contract is a turn-key basis, ensuring end-to-end project execution from survey to commissioning.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cable Type High-quality underground XLPE cables conforming to BIS standards
Conductor Material Copper or Aluminum as specified
Insulation UV-resistant, water-resistant, and flame-retardant
GIS Equipment Accurate asset tagging devices with real-time mapping capabilities
Asset Tagging Durable, tamper-proof tags with unique identifiers
Installation Standards Compliant with IEC, BIS, and local safety codes

The installation process involves sequential steps:

  • Site preparation and trenching
  • Cable laying and jointing
  • GIS mapping and asset tagging
  • Testing for continuity, insulation resistance, and fault detection
  • Final commissioning and documentation

Technical compliance must be demonstrated through test reports and certifications, ensuring durability, safety, and environmental standards are met.

Financial Requirements

The estimated project budget ranges from [minimum amount] to [maximum amount] [currency], covering all activities from survey to commissioning. The financial breakdown includes:

Cost Component Estimated Cost
Material Procurement [Amount]
Transportation & Loading [Amount]
Installation & Testing [Amount]
Documentation & Asset Tagging [Amount]
Contingencies [Amount]

Payment terms are structured as follows:

  • 10% advance upon contract signing
  • 40% during installation milestones
  • 30% after successful testing and commissioning
  • 20% after project completion and documentation submission

All payments are subject to submission of valid invoices and certification from the project engineer. The bidder must ensure cost competitiveness and adherence to the approved budget.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST registration and PAN.
  • ✓ Must submit original receipts of tender fee and EMD payment via RTGS/NEFT/Online.
  • ✓ Must provide self-certified copies of GST registration, PAN, and relevant financial documents.
  • ✓ Must have experience in underground cable installation, GIS mapping, and asset tagging.
  • ✓ Must submit JV agreement and undertakings if applicable.
  • ✓ Financial criteria include a minimum average annual turnover of [specify amount] over the last 3 years.
  • ✓ Must have completed at least [number] similar projects in the last 5 years.
Qualification Parameter Minimum Requirement
Turnover (last 3 years) [Amount]
Similar Projects Completed [Number]
Technical Capability Proven experience in underground cabling and GIS mapping
Financial Stability Demonstrated through audited financial statements

All documents must be duly signed, sealed, and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

30-12-2025 11:00

2. TECHNICAL STAGE

05-01-2026 11:00

3. PRICE BID

12-01-2026 11:00

Required Forms

PRELIMINARY

Tender Fee

User Defined Template-Standard

Required

EMD Fee

User Defined Template-Standard

Required

TECHNICAL

Technical Stage

User Defined Template-Standard

Required

Form-1 Letter of Bid

User Defined Template-Standard

Required

ANNEXURE-1

User Defined Template-Standard

Required

ANNEXURE-2

User Defined Template-Standard

Required

ANNEXURE-3

User Defined Template-Standard

Required

ANNEXURE-4

User Defined Template-Standard

Required

PRICE

PRICE BID-UGC-PACKAGE-51

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment

Required
2

Scan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode

Required
3

Scan copy of Self-certified copy of GST Registration

Required
4

Cancelled Cheque

Required
5

Scan copy of Self-certified copy of PAN

Required
6

Any other documents if required as per tender terms and conditions

Stage - TECHNICAL STAGE

1

Scan copy of JV Agreement and undertaking

Required
2

Scan copy of Certified copy of MAAT, Net worth and Liquid Asset

Required
3

Scan copy of Self-certified copy in support of MSME, if applicable

Required
4

Scan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable

Required
5

Form 1: Letter of Bid – Technical Part

Required
6

Form 2: Format for Bidder Information Sheet

Required
7

Form 3B: Format of Bank Guarantee for Bid Security

Required
8

Form 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member

Required
9

Form 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement

Required
10

Form 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order

Required
11

Form 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner

Required
12

Form 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members

Required
13

Form 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement

Required
14

Form 10: Format of Bought-out & Sub-contracted Items

Required
15

Form 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements

Required
16

Form 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document

Required
17

Form 13: Format of Work Completion Schedule

Required
18

Form 14: Format of Guarantee Declaration

Required
19

Form 15: Format of Information regarding Ex-employees

Required
20

Form 16: Format for Price Adjustment Data

Required
21

Form 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises

Required
22

Form 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Required
23

Form 19: Format of Bank Guarantee verification Check list

Required
24

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price

Required
25

Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price

Required
26

Form 20: Format of Additional Information

Required
27

Form 21: Format of Integrity Pact

Required
28

Any other documents if required as per tender terms and conditions

29

Organizational chart including a list of Board of Directors/ Key Management Personnels

Required
30

Scan copy of duly signed and sealed all Tender Documents including Amendments, if any

Required
31

Scan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL

32

Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor

33

Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves site survey, designing, procurement, installation, testing, and commissioning of underground cable networks replacing overhead lines at Veraval GIDC. It includes GIS mapping, asset tagging, and documentation for a turnkey project aimed at enhancing power infrastructure.

Who are eligible to bid for this project?

Eligible bidders must have valid GST and PAN, experience in underground cabling and GIS mapping, and meet financial criteria such as minimum turnover and project completion history. Joint ventures are permitted with proper agreements.

What are the key dates and deadlines for this tender?

Bid submission opens on 05-12-2025 at 18:30 and closes on 29-12-2025 at 18:00. Technical evaluation occurs on 30-12-2025, with results announced on 05-01-2026. Price bid opening is scheduled for 12-01-2026.

What is the estimated value of this project?

The project budget ranges from [minimum amount] to [maximum amount] [currency]. This includes all activities from survey to commissioning, with detailed cost breakdowns provided in the tender documents.

How can I submit my bid and whom should I contact for queries?

Bids must be submitted electronically via the official portal before the deadline. For queries, contact Chief Engineer (Project and R&C) at [email protected] or visit the project office at Paschim Gujarat Vij Seva Sadan, Rajkot.

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