Hiring of Creative Agency - Tender for carrying out the printing work related to the various activi
Surendranagar Municipal Corporation
SURENDRA NAGAR, GUJARAT
Posted:
4 June 2025
Closed:
14 June 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Creative Agency Selection for Vibrant Gujarat Summit 2027
Bid Publish Date
10-Jul-2026, 11:30 am
Bid End Date
24-Jul-2026, 9:30 am
Location
Progress
Issue10-Jul-2026, 11:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers an exciting opportunity for creative agencies to be part of the prestigious Vibrant Gujarat Global Summit 2027. The project involves providing branding, digital content, and promotional services to enhance the event's visual identity and outreach. Managed by the Industrial Extension Bureau, Gujarat, the tender emphasizes innovative design, technical excellence, and cost-effectiveness. Bidders must meet strict eligibility criteria, including experience and valid digital certificates, and submit comprehensive proposals through an electronic bidding process. The tender process is structured into multiple stages, including primary, technical, and commercial evaluations, ensuring transparency and fairness. With a focus on government procurement policies, this project offers a platform for agencies to showcase their creativity on a large-scale, high-profile event that promotes investment and development in Gujarat. The deadline for submission is 24-07-2026, with detailed guidelines available in the tender documents. Interested firms are encouraged to participate and contribute to Gujarat’s development initiatives.
Scope Of Work
The selected creative agency will be responsible for the following deliverables:
- Development of branding concepts and visual identity for Vibrant Gujarat 2027
- Design and production of promotional materials including banners, brochures, and digital content
- Creation of digital campaigns for social media platforms
- Design of event signage, backdrops, and stage graphics
- Coordination with government officials to ensure branding consistency
The process includes:
- Submission of technical and financial proposals
- Technical evaluation based on creativity, experience, and compliance
- Commercial bid assessment
- Final selection and contract signing
| Specification | Details |
|---|---|
| Event Name | Vibrant Gujarat Global Summit 2027 |
| Project Duration | As per tender document attached |
| Budget | As specified in the tender documents |
| Key Deliverables | Branding concepts, promotional materials, digital content, event signage |
| Submission Deadline | 24-07-2026 15:00 |
| Evaluation Date | 24-07-2026 15:10 |
| Contract Award | Post evaluation and approval |
The agency must ensure timely delivery, adherence to branding guidelines, and compliance with all technical specifications outlined in the tender documents.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Design Software | Adobe Creative Suite, CorelDRAW |
| Digital Content | Responsive, optimized for social media |
| Printing Materials | High-quality, durable |
| Delivery Timeline | As per project schedule |
| Certification | Must provide technical compliance certificates |
Sequential steps include:
- Review tender documents
- Prepare technical proposal
- Submit technical documents and samples
- Await technical evaluation
- Submit financial proposal post technical approval
Financial Requirements
The total budget for this project is detailed in the tender documents, with a clear breakdown of costs for design, production, and digital campaigns. The financial proposal must be submitted in a secured format, reflecting competitive rates. Payment terms are linked to milestone completions, with an initial advance and subsequent payments based on deliverables. The financial bid should include:
| Cost Component | Estimated Cost |
|---|---|
| Design & Creative | Rs. [specified amount] |
| Printing & Material | Rs. [specified amount] |
| Digital Campaigns | Rs. [specified amount] |
| Miscellaneous | Rs. [specified amount] |
Payments will be processed as per the schedule outlined in the tender, subject to approval of deliverables and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
General Manager
Bid Opening Authority
General Manager
Address
Industrial Extension Bureau, Block No. 18, 2nd Floor, Udyog Bhavan, Sector 11, Gandhinagar-382 010
Contact Details
7923256592
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 1
Creative_VG2027_Final.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a proven track record of executing large-scale creative campaigns for government or corporate clients.
✓ Must possess valid digital certificates as per the Information Technology Act-2000, Class-III, for electronic bidding.
✓ Must submit all required documents, including tender fee and EMD, in the primary stage.
✓ Must attach technical documents supporting previous work, team expertise, and compliance with tender terms.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | Rs. 5000 payable via specified mode |
| EMD | As specified in tender documents |
| Experience | Minimum 3 years in creative branding and digital campaigns |
| Certifications | Valid digital certificates for e-bidding |
| Documentation | Complete technical and financial proposals as per tender guidelines |
The bidder must meet all eligibility requirements to qualify for the technical evaluation stage.
Bidding Process
Process Timeline
1. PRIMARY STAGE
24-07-2026 15:10
2. TECHNICAL STAGE
24-07-2026 15:20
3. COMMERCIAL STAGE
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL BID
User Defined Template-Standard
COMMERCIAL
FINANCIAL PROPOSAL
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
1
PLEASE ATTACH TENDER FEE AND EMD
RequiredStage - TECHNICAL STAGE
1
PLEASE ATTACH TECHNICAL DOCUMENTS WITH ALL SUPPORTING AS PER TENDER TERMS AND CONDITIONS.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender seeks to select a creative agency capable of providing innovative branding, digital content, and promotional services for the Vibrant Gujarat Global Summit 2027. The agency will help shape the visual identity and promotional campaigns for this flagship event, promoting investment and development in Gujarat.
Who can participate in this tender?
Eligible bidders must have proven experience in large-scale creative campaigns, possess valid digital certificates as per the IT Act-2000, and submit all required documents, including tender fee and EMD. The tender is open to government-approved agencies with relevant expertise in branding, digital media, and event promotion.
What are the key deadlines for submission?
The bid submission deadline is 24-07-2026 at 15:00. Bidders must submit all technical and financial documents before this time. The technical evaluation will be conducted immediately after, on 24-07-2026 at 15:10. Late submissions will not be entertained.
What is the evaluation criteria for selecting the agency?
Selection is based on a combined score of technical expertise (50%), past experience (30%), and cost-effectiveness (20%). Bidders must meet minimum thresholds in each category. The process emphasizes creativity, experience, and value for money.
How can I get assistance in participating?
Bidders can attend free vendor training sessions organized every Saturday at (n)code solutions, Ahmedabad. For technical support or clarifications, contact the support team at +91-79-40007517 or email [email protected]. Assistance is available during office hours to ensure smooth participation.
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Documents 1
Creative_VG2027_Final.pdf
TENDER_DOCUMENT