Bid Publish Date
09-Jul-2026, 12:00 pm
Bid End Date
29-Jul-2026, 9:30 am
Value
₹36,83,534
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
The Gujarat Tourism Department is inviting qualified agencies to participate in a public tender for infrastructure, lighting, sound, and event management services across various events within Gujarat. This open tender aims to establish a long-term Annual Running Rate Contract (RRC) with experienced service providers. The project involves comprehensive event setup, equipment deployment, and management to ensure seamless execution of government-organized events. With an estimated budget of approximately INR 36.83 lakh, the tender offers a significant opportunity for companies specializing in event infrastructure, audiovisual systems, and logistical support. The process includes multiple evaluation stages, with strict eligibility and technical criteria, and is conducted online via the nProcure portal. Interested bidders must adhere to deadlines, submit all required documents, and meet quality standards to secure this contract. This initiative supports Gujarat’s efforts to promote tourism and cultural events through professional event management services.
The selected agency will be responsible for providing comprehensive infrastructure, lighting, sound, and event management services for various government-organized events within Gujarat. Key deliverables include:
The process involves:
| Service Components | Specifications |
|---|---|
| Infrastructure Setup | Modular, scalable solutions suitable for different event sizes |
| Lighting Systems | Energy-efficient LED lighting with dimming and control features |
| Sound Systems | High-fidelity audio equipment capable of covering large venues |
| Event Management | On-ground coordination, crowd control, safety measures |
Important Requirements:
The agency must provide equipment and services conforming to the following technical parameters:
| Parameter | Specification |
|---|---|
| Infrastructure | Modular, weather-resistant structures |
| Lighting | LED lights with remote control and energy efficiency |
| Sound | Line array speakers, wireless microphones |
| Power Backup | Uninterrupted power sources with capacity matching event size |
Sequential procedures include:
All technical equipment must comply with relevant safety standards and be certified for use in public events.
The total estimated budget for the contract is INR 36,83,534. Payment will be made in installments based on milestones achieved:
| Payment Schedule | Amount | Conditions |
|---|---|---|
| Initial Deposit | 10% of total | Upon contract signing |
| Mid-term Payment | 40% | After successful setup and testing |
| Final Payment | 50% | Post event completion and approval |
Bidders must submit a detailed financial proposal with clear cost breakdowns, including equipment, manpower, logistics, and miscellaneous expenses. All payments are subject to approval of deliverables and compliance with contractual terms.
Tender Category
Service
Tender Value
₹36,83,534
Bid To RA
No
Item Category
Miscellaneous Services
Officer Inviting Bids
The Managing Director
Bid Opening Authority
The Managing Director
Address
TCGL Block No. 16, 4th floor, Udyog bhavan, Sector - 11, Gandhinagar – 382 011
Contact Details
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
TENDER_DOCUMENT
IndianOil
AHMADABAD, GUJARAT
N/A
AHMADABAD, GUJARAT
Odisha State Civil Supplies Corp. Ltd.
KHORDHA, ODISHA
N/A
RAMANAGARA, KARNATAKA
Department of Cultural Affairs
KAMRUP METRO, ASSAM
Tender Results
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✓ Must have valid registration and licenses to operate as an event infrastructure and management service provider.
✓ Must attach tender fee, EMD, and all technical documents as per tender terms.
✓ Proven experience in executing similar government or large-scale events within Gujarat.
✓ Financial stability with annual turnover of at least INR 10 lakh in the last three financial years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Registration & Licenses | Valid licenses for event services |
| Experience | Minimum 3 years in event infrastructure and management |
| Financial Turnover | INR 10 lakh annually in last 3 years |
| Technical Capacity | Proven ability to deploy infrastructure for large events |
Critical points:
29-07-2026 17:30
29-07-2026 17:35
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL BID
User Defined Template-Standard
Percentage Rate
Library-Secured
PLEASE ATTACH TENDER FEE, EMD AND ALL TECHNICHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
PLEASE ATTACH TECHNICAL DOCUMENTS AS PER TENDER TERMS AND CONDITIONS.
RequiredKey insights about GUJARAT tender market
The bid submission deadline is 29th July 2026 at 15:00. Bidders must ensure all documents are uploaded before this time, as late submissions will not be accepted.
Participants must submit the Tender Fee, EMD, and all Technical Documents as specified in the tender terms. These include proof of experience, licenses, and technical equipment certifications. All documents should be uploaded electronically via the official portal.
Bids will undergo a two-stage evaluation: technical assessment based on submitted documents, followed by financial evaluation. The technical score must meet the minimum threshold of 70%. The highest-scoring technically qualified bidder will be considered for contract award.
No, all submissions must be made online through the nProcure portal. Physical bids or documents are not accepted under any circumstances.
Bidders must have valid licenses, proven experience in large-scale event infrastructure, and an annual turnover of at least INR 10 lakh over the past three years. They must also submit all required documents as per the tender guidelines to qualify.
Industrial Extension Bureau
📍 GANDHINAGAR, GUJARAT
Tourism Corporation of Gujarat Limited
📍 GANDHINAGAR, GUJARAT
Industrial Extension Bureau
📍 GANDHINAGAR, GUJARAT
Tourism Corporation of Gujarat Limited
📍 GANDHINAGAR, GUJARAT
Roads and Buildings
📍 AHMEDABAD, GUJARAT
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TENDER_DOCUMENT