Procurement Opportunity: WRO CC Empanelment of BTL Agencies 2023 GSO in AHMADABAD, GUJARAT
N/A
AHMADABAD, GUJARAT
Posted:
18 January 2023
Closed:
22 February 2023
EPROCURE
Open State Governments & UT NPROCURE
Tender for Selecting PR Agency for Vibrant Gujarat Global Summit 2027 - Government Opportunity
Bid Publish Date
10-Jul-2026, 9:30 am
Bid End Date
24-Jul-2026, 9:30 am
Location
Progress
Issue10-Jul-2026, 9:30 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
This government tender offers an exclusive opportunity for PR agencies to participate in the Vibrant Gujarat Global Summit 2027. The Gujarat government, through the Industrial Extension Bureau, seeks a professional agency to handle strategic communication, media outreach, and digital campaigns for this high-profile event. The tender emphasizes transparency, competitive bidding, and adherence to government standards, making it ideal for experienced firms with a proven track record in managing large-scale government projects. Bidders must meet eligibility criteria, including submission of tender fee, EMD, and technical documentation. The process involves multiple evaluation stages, culminating in the selection of a capable agency to enhance Gujarat’s industrial profile and attract global investment. This opportunity is suitable for companies specializing in public relations, media management, and digital outreach with a focus on government and international events. The successful bidder will play a critical role in promoting Gujarat’s economic growth and development initiatives on a global stage.
Scope Of Work
The selected PR agency will be responsible for the following key deliverables:
- Development and execution of a comprehensive communication strategy for the Vibrant Gujarat Summit 2027.
- Media relations, including press releases, media briefings, and press conferences.
- Managing social media campaigns and digital outreach.
- Coordination with government departments and stakeholders.
- Content creation for promotional materials, websites, and event documentation.
- Monitoring and reporting on media coverage and public perception.
The process includes:
- Submission of technical and financial bids within specified deadlines.
- Evaluation of technical proposals based on experience, strategy, and approach.
- Commercial bid assessment.
- Final selection and contract signing.
The agency must ensure compliance with all government communication standards and confidentiality requirements. The scope also includes organizing press events and managing crisis communication if necessary.
| Service Components | Specifications |
|---|---|
| Media Outreach | National & International |
| Digital Campaigns | Social media platforms, official websites |
| Content Development | Press releases, speeches, promotional content |
| Reporting | Weekly media coverage reports |
All deliverables must align with the guidelines outlined in the tender document and meet the specified quality standards.
Technical Specifications
The agency must demonstrate proficiency in strategic communication, digital outreach, and media management. The technical proposal should include:
- Approach and methodology for campaign execution.
- Team composition and relevant experience.
- Past project examples with measurable outcomes.
- Timeline for deliverables.
Technical requirements include:
| Parameter | Specification |
|---|---|
| Digital Platforms | Facebook, Twitter, LinkedIn, Official Website |
| Content Formats | Articles, videos, infographics |
| Media Outreach | National and international media |
| Reporting | Weekly updates with analytics |
The process involves initial proposal submission, technical evaluation, and approval before moving to financial bidding.
Financial Requirements
The total estimated budget for this project is structured as follows:
| Cost Component | Estimated Cost |
|---|---|
| Media Campaigns | Rs. 10,00,000 |
| Content Development | Rs. 3,00,000 |
| Event Management & Press Conferences | Rs. 2,00,000 |
| Miscellaneous | Rs. 50,000 |
The financial proposal should include detailed breakdowns and adhere to the maximum budget limits. Payment terms are structured as follows:
- 30% advance upon contract signing.
- 40% after submission of mid-term reports.
- 30% upon successful completion and approval of deliverables.
All payments are subject to approval based on performance and compliance with contractual obligations.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
General Manager
Bid Opening Authority
General Manager
Address
Industrial Extension Bureau, Block No. 18, 2nd Floor, Udyog Bhavan, Sector 11, Gandhinagar-382 010
Contact Details
7923256592
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 1
PR_VG2027_Final.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid Digital Certificate as per the Information Technology Act-2000 (Class-III).
- ✓ Must attach Tender Fee and EMD as specified.
- ✓ Proven experience in handling government or large-scale event PR campaigns.
- ✓ Demonstrated capability to develop strategic communication plans.
- ✓ Financial stability as per the attached financial qualification criteria.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | Rs. 5000/- payable online |
| EMD | As specified in tender document |
| Experience | Minimum 3 years in government PR campaigns |
| Turnover | Average annual turnover of at least Rs. 50 lakhs over the last 3 years |
| Certifications | Valid digital certificates and relevant licenses |
Bidders must submit all required documents for technical and financial evaluation to qualify for the next stage.
Bidding Process
Process Timeline
1. PRIMARY STAGE
24-07-2026 15:10
2. TECHNICAL STAGE
24-07-2026 15:20
3. COMMERCIAL STAGE
Required Forms
PRIMARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
TECHNICAL BID
User Defined Template-Standard
COMMERCIAL
FINANCIAL PROPOSAL
User Defined Template-Secured
Required Documents
Stage - PRIMARY STAGE
1
PLEASE ATTACH TENDER FEE AND EMD
RequiredStage - TECHNICAL STAGE
1
PLEASE ATTACH TECHNICAL DOCUMENTS WITH ALL SUPPORTING AS PER TENDER TERMS AND CONDITIONS.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this tender?
This tender seeks to select a qualified PR agency to manage communication, media outreach, and promotional activities for the Vibrant Gujarat Global Summit 2027, a major government event aimed at showcasing Gujarat's industrial growth and investment opportunities.
Who can apply for this tender?
Eligible bidders include professional PR firms with experience in government projects, digital media campaigns, and event promotion. They must meet the specified eligibility criteria, including valid digital certificates, financial stability, and relevant experience.
What are the key stages of the bidding process?
The process involves primary submission (tender fee and EMD), technical evaluation, and financial proposal submission. The evaluation timeline is scheduled for 24th July 2026, with detailed criteria outlined in the tender document.
What technical skills are required for bidders?
Bidders must demonstrate expertise in media relations, digital campaigns, content creation, and reporting. A detailed technical proposal should include approach, team experience, and past project examples aligned with government standards.
How can I get assistance during the bidding process?
Support is available through the n)code solutions support team at GNFC Ltd. Contact via email at [email protected] or phone at +91-79-40007517, 40007514, 40007515. Training sessions are held weekly for bidder preparation.
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Documents 1
PR_VG2027_Final.pdf
TENDER_DOCUMENT