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Open State Governments & UT NPROCURE

Government Tender for Doorstep Delivery Contract 2026-28 in Mahisagar Zone 1

Bid Publish Date

21-Dec-2025, 7:30 pm

Bid End Date

15-Jan-2026, 6:00 pm

Value

₹2,50,69,200

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹17,700

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 1

TRANSPORTATION

This government tender offers an exclusive opportunity for transportation service providers to bid for the Doorstep Delivery Contract 2026-28 in Mahisagar Zone 1, Gujarat. Managed by The Gujarat State Civil Supplies Corporation Ltd, the project involves providing reliable logistics and transportation services for government supplies, ensuring timely delivery across Balasinor, Lunavada, and Virpur. The tender emphasizes compliance with vehicle standards, GPS tracking, and statutory documentation. With an estimated value of approximately ₹2.5 crore and a 24-month completion period, this contract is ideal for fleet operators, logistics firms, and transport companies seeking to collaborate with the Gujarat government. Bidders must meet eligibility criteria, submit detailed documentation, and participate via the secure online portal. The process includes a preliminary evaluation, technical assessment, and final award, offering a transparent procurement process aligned with government standards. This is a significant opportunity to contribute to public service delivery while expanding your business footprint in Gujarat's government sector.

Scope Of Work

The scope of work includes:

  • Providing transportation services for government supplies within Mahisagar Zone 1, covering Balasinor, Lunavada, and Virpur.
  • Ensuring timely door-to-door delivery as per the schedule.
  • Maintaining a fleet of vehicles compliant with specified standards (BS-3 model or newer).
  • Managing vehicle documentation including R.C. Book, Fitness, PUC, and Insurance.
  • Adhering to safety, security, and environmental regulations.
  • Providing experienced drivers with valid licenses.
  • Maintaining vehicle cleanliness and operational readiness.
  • Implementing GPS tracking and sharing real-time location data with GSCSC.
  • Submitting regular progress reports and compliance documentation.

Key deliverables:

  • Fully operational fleet of vehicles as per tender specifications.
  • Timely weekly and monthly reports.
  • Compliance with all statutory and safety standards.

Sequential process:

  1. Submission of bid documents including EMD and tender fee.
  2. Evaluation of preliminary documents.
  3. Technical and financial assessment.
  4. Final selection and contract signing.
  5. Commencement of services within stipulated timelines.
Vehicle Type Model Year Registration Validity
BS-3 or newer Manufactured after 2007 Valid registration and fitness certificates

The contractor shall be responsible for all operational aspects, including vehicle maintenance, driver management, and compliance with government policies.

Technical Specifications

Vehicles must be BS-3 model or newer, manufactured after 2007, with valid fitness and registration certificates. The fleet should include all necessary vehicle documents such as R.C. Book, PUC, and Insurance. Vehicles must be equipped with GPS devices for real-time tracking, and data sharing authorization must be provided. The transportation process involves:

  • Vehicle inspection and verification.
  • Deployment of drivers with valid licenses.
  • Routine vehicle maintenance.
  • Daily operational reporting.

Technical parameters:

Parameter Specification
Vehicle Model BS-3 or newer
Manufacturing Year Post 2007
GPS Tracking Mandatory
Vehicle Documents R.C., Fitness, PUC, Insurance
Driver Licensing Valid and appropriate

Compliance with environmental standards and safety regulations is mandatory throughout the contract duration.

Financial Requirements

The estimated project cost is approximately ₹2,50,69,200. The financial bid should be based on a percentage rate, submitted electronically via the portal. Payment terms include:

  • Payment will be made monthly based on verified delivery reports.
  • The bid should specify the rate per kilometer or per trip.
  • A refundable Earnest Money Deposit (EMD) of an amount to be specified is required at bid submission.
  • The total bid value must align with the project scope and estimated cost.
Cost Component Amount
Estimated Cost ₹2,50,69,200
Bid Security (EMD) As specified in tender
Payment Schedule Monthly based on delivery verification

Bidders must ensure financial stability and submit all required financial documents as per tender guidelines.

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Eligibility Criteria

✓ Must have valid registration certificates (GSTN, MSME, etc.)
✓ Proven experience in transportation services for at least 2 years in similar government projects.
✓ Financial stability with a minimum turnover of ₹75 lakhs in each of the last three audited financial years.
✓ Valid vehicle registration and fitness certificates.
✓ Vehicles must be BS-3 model or newer, manufactured after 2007.
✓ Submit all required documents including Pan Card, PF Certificate, GSTN Certificate, MSME Certificate (or a letter stating non-registration), and experience certificates.
✓ Not blacklisted or debarred by any State or Central Government agency.
✓ Submit a self-declaration on non-blacklisting on company letterhead.
✓ Provide an authorization letter for GPS data sharing.

Qualification Criteria Details
Financial Turnover Minimum ₹75 Lakhs annually for last 3 years
Experience At least 2 years in government transportation projects
Vehicle Standards BS-3 or newer, valid registration
Documentation Complete and valid statutory documents
Blacklist Status Clear from any government debarment

Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

16-01-2026 12:00

2. Commercial Stage

Required Forms

Preliminary

Tender Fee & EMD

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Pan Card

Required
2

PF Certificate

Required
3

GSTN Registration Certificate

Required
4

MSME Registration Certificate required. If not registered for MSME then provide on letter head that your company is not registered for MSME with Company signed and stamp

Required
5

(A) For Partnership firm: Notarized Partnership Deed, power of attorney and ROF document(as per tender condition) (B) For Company: Certificate Of Incorporation/(C) For Co-Operative Society/Trust: Valid Registration Certificate (D) For Propiter: Copy of certificate from Panchayat or Municipal Corporation/ any govt. department

Required
6

Turnover certificate of any 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant in format as per Tender Documents (Annexure-1) With UDIN Number

Required
7

Balance sheet and profit loss of 03 F.Y. years out of the last 4 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited), will have to be uploaded duly affixed chartered Accountant With UDIN Number (with no solvancy loss)

Required
8

For Owned Vehicle- As per Tender Annexure-3 and For Leased Vehicle as per Tender Annexure-3(A)

Required
9

For required vehicle documents :All Vehicle R.C. Book, Fitness, PUC, Insurance, or Screen Report In Screen Report - Registration, Velidity, Fintess, Insurant, Vehicle name must be mentioned( As per mParivan portal) Every vehicle must be BS-3 model (in special case manufactured after year 2007 with fitness certificate)

Required
10

Experience certificate of any 02 F.Y. years out of the last 5 F.Y.2020-21(Audited), 2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
11

Income Tex REturn of any 3 F.Y. years out of the last 04 F.Y.2021-22(Audited), 2022-23(Audited), 2023-24(Audited), 2024-25(Audited)

Required
12

Cancelled Cheque

Required
13

Self Declatration of not being blacklisted/debarred by any State/Central Govt./PSU on letterhead

Required
14

Authorization letter of sharing details of GPS with GSCSC as per Tender document (Annexure - 6)

Required
15

Notarise Declration Stamp Paper of Rs.300/- As per tender Document

Required
16

Registration Form as per the tender document

Required
17

If any other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 06-01-2026 at 18:00 hours. Bidders must upload all required documents and bid offers before this time to be considered.

What documents are required to participate in this tender?

Participants must submit Pan Card, PF Certificate, GSTN Registration, MSME Registration or a letter of non-registration, experience certificates, vehicle documents, financial statements, and a self-declaration of non-blacklisting. Detailed list available in the tender document.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (40%), experience (30%), and financial rates (30%). Minimum thresholds are set for each criterion, and the highest scoring bidder will be awarded the contract.

Are there any training sessions for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions cover how to submit bids online, document preparation, and portal navigation.

What is the scope of work for this tender?

The scope includes doorstep transportation services within Mahisagar Zone 1, vehicle maintenance, GPS tracking, timely delivery, and compliance with statutory standards. Detailed specifications are provided in the tender document.

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