Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
01 Days
Currency Type
Single
This government tender offers electrical contractors an opportunity to bid for providing Temp LED Screens and Videography services for the International Yoga Day celebration in Tapi District, Gujarat. The project involves installing high-quality outdoor LED displays and capturing the event through professional videography, supporting the state's efforts to promote health and wellness. The tender is issued by the Roads and Buildings Department, Vyara, with a focus on public infrastructure development and event support services. Bidders must meet specific eligibility criteria, including valid licenses, tax registrations, and relevant experience in government projects. The project budget is approximately INR 188,077.15, with a detailed evaluation process emphasizing technical compliance, cost-effectiveness, and past performance. This is an excellent opportunity for experienced electrical and audiovisual contractors to contribute to a high-profile government event, ensuring quality, safety, and timely delivery. Download the tender documents and submit your bid online before the deadline to participate in this competitive bidding process.
• Provision of Temporary LED Screens: Supply, install, and operate LED screens suitable for outdoor event display.
• Videography Services: Professional videography to record the International Yoga Day event, including live streaming if required.
• Installation & Testing: Ensure proper setup, calibration, and testing of LED screens and videography equipment before the event.
• Dismantling & Removal: Post-event dismantling of all equipment and site restoration.
• Compliance: Adhere to safety standards, technical specifications, and project timelines.
The process involves:
| Specification | Details |
|---|---|
| LED Screen Size | To be specified as per tender documents |
| Videography Equipment | High-definition cameras with live streaming capability |
| Installation Timeline | Within 2 days of contract award |
| Dismantling Timeline | Within 1 day after event completion |
| Parameter | Requirement |
|---|---|
| LED Screen | Outdoor-rated, high brightness, minimum resolution 1920x1080 |
| Videography Equipment | 4K-capable cameras with live streaming |
| Power Supply | Stable power source with backup arrangements |
| Installation Area | Quarters, Opp. BOB Main Branch, Station Road, Vyara |
| Procedure | 1. Delivery of equipment to site |
| 2. Setup and calibration | |
| 3. Testing and approval | |
| 4. Event execution | |
| 5. Dismantling and removal |
The estimated project cost is INR 188,077.15, which includes equipment, installation, and service charges. The payment will be made in accordance with the contract terms, typically after successful completion and approval of work. The bid submission must include a refundable EMD of INR 6,000, payable via FDR or demand draft favoring the Deputy Executive Engineer. The tender fee of INR 600 is non-refundable and payable online. Bidders should prepare a detailed financial proposal based on the scope, ensuring transparency and compliance with the specified budget. The payment schedule will be aligned with project milestones, with a 30-day validity for the bid offer.
Tender Category
Service
Tender Value
₹1,88,077
Bid To RA
No
Item Category
Electrical Works
Officer Inviting Bids
Deputy Executive Engineer, Electrical (R&B) Sub-Division, Vyara
Bid Opening Authority
Deputy Executive Engineer, Electrical (R&B) Sub-Division, Vyara
Address
Quaters, Opp. BOB Main Branch, Station Road, Vyara
Contact Details
9904759060
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N/A
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
N/A
THIRUVANANTHAPURAM, KERALA
N/A
KOLKATA, WEST BENGAL
N/A
CHANDIGARH, CHANDIGARH
N/A
VILLUPURAM, TAMIL NADU
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✓ Must have valid Electrical Contractor License of E2 class or above.
✓ Must possess GST Registration Certificate.
✓ Must submit Solvency Certificate from a scheduled or nationalized bank issued on or after 01/01/2026, covering at least 20% of the tender amount.
✓ Must provide Income Tax PAN Card copy.
✓ Must submit FDR for EMD, not less than 180 days valid, favoring Deputy Executive Engineer, Electrical (R&B) Sub-Division, Vyara.
✓ Must have relevant experience in government projects involving LED screens and videography.
✓ Must attach Form 3A for similar work completed in the last five financial years, excluding private or event management companies.
| Qualification | Minimum Requirement |
|---|---|
| Electrical License | E2 class or above |
| Bank Solvency | 20% of tender value |
| Experience | Similar government projects in Gujarat |
| Tax Registration | GST and Income Tax PAN |
| Experience Certificates | Valid and issued by recognized authorities |
17-06-2026 12:08
17-06-2026 12:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
D.D for Tender fee in Favour of Executive Engineer, Electrical (R and B) Division Surat
RequiredFDR for EMD ( Not less than 180 Days) in favour of Deputy Executive Engineer Electrical (R and B) Sub Division Vyara
RequiredCertificate Copy of Income Tax Pan Card
RequiredSolvency Certificate of Scheduled/ Nationalized Bank issued in on or after 01/01/2026 (Minimum 20 Percentage Amount Put to tender.).
RequiredLatest Valid License of Electrical Contractor
RequiredGST Registration Certificate
RequiredValid Electrical Registration certificate of Approved contractor E2 class and above
RequiredKindly Attach Scan Copy of Form 3A for successfully completing the Similar Type of work of Government of Gujarat works completed in last Five Financial years. . (Board, Corporation, Nigam etc. works will not be considered)
RequiredThe experience certificates in form 3(A) issued by Event Management company or private organization function will not be considered
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
The scope includes providing and installing temporary LED screens, professional videography services, testing and calibration, and dismantling after the event. All work must adhere to technical specifications and safety standards outlined in the tender documents.
Eligible bidders must hold a valid Electrical Contractor License (E2 class or above), possess GST Registration, provide solvency certificates, and demonstrate experience in government projects involving LED screens and videography. Private firms without government project experience are not eligible.
Bid submissions open on 09-06-2026 at 4:00 PM and close on 17-06-2026 at 12:00 PM. Technical evaluation will be conducted immediately after, on 17-06-2026 at 12:08 PM, followed by commercial evaluation at 12:10 PM. Ensure all documents are submitted before the deadline.
Participants must upload D.D for tender fee, FDR for EMD, Income Tax PAN, solvency certificate, electrical license, GST registration, and Form 3A for relevant experience. All documents must be valid, clear, and uploaded online as per instructions.
Evaluation factors include technical compliance (50%), cost bid (30%), and past project experience (20%). Bidders must meet minimum thresholds, including technical scores above 70%. The process ensures selection of qualified, experienced contractors for government projects.
Roads and Buildings
📍 SURAT, GUJARAT
Roads and Buildings
📍 TAPI, GUJARAT
Roads and Buildings
📍 VADODARA, GUJARAT
Roads and Buildings
📍 SABARKANTHA, GUJARAT
Roads and Buildings
📍 CHHOTAUDEPUR, GUJARAT
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