Government Tender for Providing Temporary LED Screen & Videography for Surat Yoga Day Celebration

This tender seeks qualified contractors to provide Temporary LED Screen and Videography services for the International Yoga Day celebration in Surat District. The project aims to enhance the event with high-quality visual displays and live video coverage, ensuring a memorable experience for attendees and viewers. The scope includes setup, operation, and dismantling of multimedia equipment, with an emphasis on outdoor durability and technical excellence. Bidders must meet specific eligibility and technical criteria, submit their proposals via the official e-Procurement platform, and adhere to the stipulated deadlines. This opportunity is ideal for companies specializing in multimedia event services, outdoor LED displays, and professional videography, offering a chance to work on a prestigious government event in Gujarat.

Eligible bidders must possess valid Electrical Contractor License (E2 class or above), GST Registration, and Income Tax Pan Card. They should also provide a Solvency Certificate issued by a scheduled or nationalized bank within the last six months, covering at least 20% of the tender value. Experience in event videography and multimedia setup for government or large-scale private events in Gujarat within the last five years is mandatory. Additionally, bidders must submit proof of similar completed projects, including work orders and certificates. The tender emphasizes technical capacity, financial stability, and compliance with safety standards. Bidders must meet all criteria to qualify for the bidding process and participate successfully.

The technical setup requires:

• LED Screens with a minimum resolution of Full HD (1920x1080).
• Weather-resistant mounting structures suitable for outdoor conditions.
• Video recording equipment capable of HD or 4K quality, with live streaming features.
• Power backup systems to ensure uninterrupted operation.
• Connectivity with high-speed internet for live streaming.

The installation must be completed within 48 hours prior to the event, with dismantling finished within 24 hours afterward. All equipment must meet safety and quality standards, with prior approval from technical authorities. The process involves submitting technical proposals, demonstrating equipment capabilities, and conducting on-site testing before the event date.

The bidding process involves downloading tender documents, attending a pre-bid meeting if necessary, and submitting proposals online before the deadline. The key dates are:

Bids will be evaluated based on technical and financial criteria, with the award notified shortly after evaluation completion. Bidders must ensure compliance with all submission requirements and deadlines to participate successfully.

For all queries related to this tender, bidders can contact:

| Contact Person | Deputy Executive Engineer, Electrical (R&B) Sub-Division, Surat |
| Email | [email protected] |
| Address | 5th Floor, R&B Bhavan, Opp. Dutch Garden, Nanpura, Surat |

For technical support and vendor training, contact (n)code solutions at:

| Location | GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad |
| Phone | +91-79-40007517, 40007514, 40007515 |
| Email | [email protected] |
| TOLL FREE | 73590 21663 |

Bidders are encouraged to reach out well in advance to resolve any issues and ensure smooth participation in the bidding process.