Bid Publish Date
11-Jun-2026, 8:30 pm
Bid End Date
17-Jun-2026, 4:00 pm
Value
₹2,43,464
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for qualified vendors to provide Temporary LED Screen and Videography services for the Yoga Day 2026 celebration at Modasa District, Gujarat. Managed by the Roads and Buildings Department, this project aims to deliver a seamless visual experience and professional documentation of the event. Bidders must meet specific eligibility criteria, including valid electrical licenses, experience, and financial stability. The tender process is open, transparent, and involves detailed submission procedures, evaluation based on technical and financial criteria, and adherence to safety and quality standards. With an estimated project value of Rs. 2,43,464, this tender invites experienced event management and electrical service providers to participate and showcase their capabilities in a high-profile government event. The deadline for bid submission is 17th June 2026, with the event scheduled for 21st June 2026. Ensure your bid complies with all requirements and take advantage of the training sessions offered for online bidding support.
• Provision of Temporary LED Screens suitable for outdoor event display.
• Setup and Installation of LED screens at designated locations in Modasa.
• Operation and Management of LED screens during the event on 21-06-2026.
• Videography Services including high-definition recording of the Yoga Day celebration.
• Post-event Dismantling and removal of all equipment.
The process involves:
Specifications include:
| Parameter | Details |
|---|---|
| Screen Size | Minimum 20 ft x 10 ft |
| Resolution | Full HD or higher |
| Power Supply | Reliable backup provisions |
| Video Recording | 4K quality recommended |
| Duration | Entire event duration plus setup and dismantling time |
Bidders must ensure compliance with all technical standards and safety regulations as specified in the tender documents.
| Technical Parameter | Specification |
|---|---|
| LED Screen Size | Minimum 20 ft x 10 ft |
| Resolution | Full HD (1920x1080) or higher |
| Brightness | Minimum 5000 nits for outdoor visibility |
| Power Backup | Uninterrupted power supply with generator backup |
| Video Recording | 4K resolution with professional audio |
| Setup Time | Within 2 days of award |
| Dismantling | Within 1 day after event |
The equipment must comply with BIS standards and safety regulations. Bidders should provide detailed technical datasheets and certifications along with their proposals.
The total estimated project cost is Rs. 2,43,464. Bidders are required to submit a bid offer within this budget, including all setup, operation, and dismantling costs. The payment schedule is as follows:
The bid should be inclusive of all taxes, duties, and applicable charges. A refundable security deposit of Rs. 24,346 (10% of estimated cost) must be submitted along with the bid. The bid validity period is 120 days from the bid submission deadline.
Tender Category
Service
Tender Value
₹2,43,464
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
DEPUTY EXECUTIVE ENGINEER,
Bid Opening Authority
Modasa Elect. (R&B) Sub-Division.
Address
MODASA CIRCUIT HOUSE CAMPUS, MALPUR ROAD, MODASA - 383315
Contact Details
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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N/A
THIRUVANANTHAPURAM, KERALA
Daman District
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
N/A
KOZHIKODE, KERALA
N/A
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
N/A
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
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| Qualification Criteria | Minimum Requirement |
|---|---|
| Electrical License | Valid E-2 or above class issued by Gujarat government |
| Experience | At least 2 similar projects in the last 3 years |
| Financial Turnover | Rs. 10 lakh or more in the last fiscal year |
| Security Deposit | Rs. 24,346 (10% of estimated cost) |
Bidders must submit all relevant documents as specified in the tender notice to qualify for participation.
17-06-2026 16:02
17-06-2026 16:05
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Upload scan copy of the Tender /Bid fee Rs. 600.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.
RequiredUpload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 2500.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of DEPUTY EXECUTIVE ENGINEER, Modasa Elect. (R&B) Sub-Division., Modasa
RequiredUpload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2026 (20 Percentage of the Estimated cost)
RequiredUpload scan copy of the GST Registration Certificate
RequiredUpload scan copy of the PAN Card
RequiredUpload Scan copy of Valid Electrical Contractor Licience issued by Government of Gujarat.
RequiredUpload Scan copy of Valid Electrial Contractor Registration Certificate issued by R&B Department Government of Gujarat. E-2 or above class [Electrical]
RequiredUpload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)
RequiredUpload scan copy of Declaration Letter of Bidder As per Annexure-A
RequiredUpload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized signatory) (i.e. Notary) As per Annexure E
RequiredUpload scan copy of the Performance Security Deposit in form of FDR(Due to very short time for execution of work, Performance Security Deposit submitted at the time of submission of bid.) Additional Performance Security Deposit applicable as per S.B.D. Rs. 12200.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of Deputy Executive Engineer, Modasa Electrical (R&B) Sub- Division, Modasa payable at Modasa
RequiredKey insights about GUJARAT tender market
The scope includes providing Temporary LED Screens suitable for outdoor use, setup and installation at designated locations, operation and management during the Yoga Day event on 21-06-2026, professional videography services including high-definition recording, and dismantling after the event. Bidders must ensure all equipment meets technical standards and safety regulations.
Eligible bidders must hold a valid electrical contractor license (E-2 or above), demonstrate experience with similar projects, have a minimum financial turnover of Rs. 10 lakh, and submit necessary documents such as GST registration, PAN, bank solvency certificate, and relevant project experience certificates. All documents should be valid and properly certified.
Bids are evaluated based on technical competence (50%), financial proposal (30%), and compliance with technical specifications (20%). A minimum of 70% in technical evaluation is required. The highest scoring compliant bid will be awarded the contract.
The last date for bid submission is 17-06-2026 at 16:00 hours. Bidders must upload all required documents and proposals before this deadline to ensure their bids are considered.
For queries, contact the Deputy Executive Engineer at the Roads and Buildings Department, Sabarkantha. Email support is available at [email protected]. Additionally, free vendor training sessions are held every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders with the online bidding process.
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