Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exciting opportunity for qualified service providers to supply temporary LED screens and live videography services for the International Yoga Day 2026 event in Rajpipla. Organized by the Gujarat Roads and Buildings Department, the project aims to deliver high-quality visual and video coverage, ensuring a memorable experience for attendees and viewers. Bidders must meet strict eligibility criteria, including valid licenses, proven experience, and financial stability. The tender process is conducted online, emphasizing transparency and competitiveness, with evaluation based on technical expertise and cost. The project involves setup, testing, and live support, with a total estimated cost of INR 2,49,995.38. Key deadlines include bid submission by 18th June 2026, with the event scheduled for 21st June 2026. This is an excellent opportunity for event service providers specializing in AV technology and videography services to participate in a prestigious government event, ensuring visibility and reputation enhancement in the public sector.
• Supply, installation, and commissioning of temporary LED screens suitable for outdoor event display.
• Provision of high-definition live videography and streaming services during the event.
• Setup of all necessary audio-visual equipment, including cameras, microphones, and control units.
• Ensure synchronization of live feeds with the LED display.
• Provide technical support and on-site management during the event.
| Specification | Details |
|---|---|
| LED Screen Size | Minimum 20ft x 10ft |
| Resolution | Full HD (1920x1080) or higher |
| Streaming Quality | Minimum 4K resolution |
| Power Supply | Uninterrupted power backup |
| Setup Duration | Within 48 hours of award |
| Duration of Event | 1 day (21-06-2026) |
• The selected bidder must ensure compliance with all safety and technical standards.
• All equipment must be tested and operational before the event date.
• Post-event dismantling and equipment removal are included in scope.
| Parameter | Specification |
|---|---|
| LED Screen | High-brightness outdoor LED panels, IP65 rated |
| Resolution | Minimum Full HD (1920x1080) |
| Streaming | 4K Ultra HD compatible |
| Power Backup | Generator backup or UPS system |
| Connectivity | Fiber optic or high-speed internet |
| Setup Time | Within 48 hours of contract award |
The process involves:
The estimated project cost is approximately INR 2,49,995.38. Bidders must submit a bid that includes a detailed cost breakdown covering equipment, setup, and services. The payment will be made as per the terms specified in the tender document, typically including an initial mobilization fee and final settlement upon successful completion. The bid must include the tender fee of INR 600 and EMD in FDR format, with clear documentation of costs for LED screens, videography, streaming, and support services. Bidders should prepare a competitive quote aligned with the scope and technical specifications, ensuring adherence to the budget constraints.
| Cost Component | Estimated Cost (INR) |
|---|---|
| LED Screen & Setup | 1,50,000 |
| Videography & Streaming | 70,000 |
| Miscellaneous & Support | 29,995.38 |
| Total | 2,49,995.38 |
Payment terms include advance, progress payments, and final settlement after successful event delivery.
Tender Category
Service
Tender Value
₹2,49,995
Bid To RA
No
Item Category
Electrical
Officer Inviting Bids
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, VADODARA
Bid Opening Authority
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, VADODARA
Address
4th FLOOR, R&B BHAVAN NEAR RAOPURA POLICE STATION ,VADODARA-390001
Contact Details
2652415425
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N/A
KOLKATA, WEST BENGAL
Daman District
DAMAN, THE DADRA AND NAGAR HAVELI AND DAMAN AND DIU
N/A
CHANDIGARH, CHANDIGARH
Dy. Secy. - Ayush
JAIPUR, RAJASTHAN
N/A
THIRUVANANTHAPURAM, KERALA
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✓ Must have valid Electrical Contractor License and registration in E-2 Class or above.
✓ Proven experience in executing government or large-scale events involving LED screens and live videography.
✓ Financial stability demonstrated through recent solvency certificates and bank statements.
✓ Submission of Tender Fee (Demand Draft) and EMD in FDR format.
✓ Submission of all required documents including PAN Card, GST Registration, and Contractor Registration.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 2 similar government projects in last 5 years |
| Financials | Solvency of at least INR 1,00,000 |
| Licenses | Valid Electrical Contractor License and registration |
| Documentation | Submission of all specified documents in the tender notice |
Note: Sublet work, private organization projects, or non-governmental works will not be considered.
18-06-2026 18:05
18-06-2026 18:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Tender fee (only Demand Draft is Valid).
RequiredE.M.D. as SD (5 per.) in FDR Format
RequiredNationalized / Schedule Bank Solvency.
RequiredPan Card.
RequiredG.S.T. Registration.
RequiredValid Contractor Registration in E-2 Class and above. (Electrical)
RequiredValid Electrical Contractor License
RequiredExperience (Work Order & Completion Certificate (Form-3A)) of similar work (GOVT.) executed in last five year. (Minimum single work of 50 percent Amount of Estimate) (The experience certificates in form 3(A) ●Work Order issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered. ●Sublet work will not be considered. ●many works clubbed together such as annual rate contract works will not be considered. ●Other than state government program such as board, Nigam, corporation experiences will not be considered.
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
The tender involves providing temporary LED screens for outdoor display and live videography services for the event scheduled in Rajpipla on 21st June 2026. The scope includes equipment supply, installation, testing, live streaming, and on-site support to ensure high-quality visual and video coverage during the event.
Eligible bidders must have a valid Electrical Contractor License, experience in similar government projects, and demonstrate financial stability through solvency certificates. They must also submit all required documents such as PAN, GST registration, and contractor registration in E-2 class or above.
The bid submission starts on 11-06-2026 and closes on 18-06-2026 at 18:00. The technical evaluation is scheduled for 18-06-2026 at 18:05, followed by the financial bid opening at 18:10. The event date is 21st June 2026. Bidders must adhere strictly to these deadlines to participate.
The LED screens must be outdoor-rated, with a minimum size of 20ft x 10ft and Full HD resolution. The streaming must support 4K resolution. Equipment must include power backup and high-speed internet connectivity. All devices should meet IP65 standards for outdoor use and be tested before the event.
Bids are evaluated based on technical competence (60%), cost-effectiveness (30%), and past performance (10%). Technical bids are assessed first, with a minimum qualifying score of 50%. Financial bids are then opened for technically qualified bidders. The final award is based on the best combined score emphasizing quality and price.
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