Bids are Invited For Hiring of different type of vehicles on monthly basis at V.C.V. Gabar Singh Urja Bhawan, Dehradun. in DEHRADUN, UTTARAKHAND
N/A
DEHRADUN, UTTARAKHAND
Posted:
21 August 2025
Closed:
9 September 2025
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Hiring of 09-Seated AC SUV/MUV Vehicles on ARC Basis - Gujarat Energy Transmission
Progress
Issue03-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
6
This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) seeks experienced vehicle service providers to supply 09-seated AC SUV/MUV vehicles on an Annual Rate Contract (ARC) basis. The contract involves providing reliable, well-maintained vehicles for official transportation at the 220kv Chandrapura Sub-Station under the Godhra AM Division in Vadodara, Gujarat. The scope includes vehicle supply, statutory compliance, and timely service over 24 months, with a total estimated value of approximately ₹15,13,386. Bidders must meet strict eligibility criteria, submit detailed technical and financial bids, and participate in a transparent evaluation process. The tender offers an excellent opportunity for vehicle leasing companies, transport service providers, and fleet operators to collaborate with a major government utility. The process emphasizes compliance, quality, and competitive pricing to ensure GETCO’s operational efficiency. Interested bidders are encouraged to review detailed specifications, attend free training sessions, and submit their bids before the deadline of 24th June 2026.
Scope Of Work
The selected vendor shall provide 09-seated AC SUV/MUV vehicles that meet the following specifications:
- Vehicles must be diesel or petrol driven, with close body design.
- Vehicles should be well-maintained, insured, and have valid road permits, fitness certificates, and R.C. books.
- Vehicles must be self-attested copies of all relevant documents submitted at the time of bid.
- Vehicles should be not provided at any other GETCO location or against any work order at the time of tender opening.
Deliverables include:
- Fully functional vehicles as per specifications.
- Vehicles to be available for 12 hours daily.
- Covering 3000 KMs/month.
- Duration of contract: 24 months.
The process involves:
- Submission of technical and financial bids via the official portal.
- Verification of documents including RTGS transaction slips, insurance, road permits, and other statutory certificates.
- Evaluation based on technical compliance and bid price.
- Final award to the most suitable bidder meeting all criteria.
| Vehicle Specifications | Details |
|---|---|
| Seating Capacity | 09 Seated (8+1) |
| Drive Type | Petrol/Diesel |
| Body Type | Close body |
| Duration | 12 hours/day |
| Monthly KMs | 3000 |
| Contract Period | 24 months |
Bidders must ensure compliance with all technical and eligibility requirements to qualify for participation.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | 09-Seated AC SUV/MUV |
| Engine Capacity | Minimum 1500 cc |
| Fuel Type | Petrol or Diesel |
| Body Design | Close body |
| Condition | New or well-maintained used vehicles |
| Documents | Self-attested copies of insurance, registration, fitness, road permit |
Sequential process for technical compliance:
- Submit detailed vehicle specifications.
- Provide all statutory documents.
- Undergo inspection if required.
- Confirm vehicle availability for the contract duration.
Vehicles must adhere to the technical standards specified to ensure eligibility for the tender.
Financial Requirements
The total estimated cost for the 24-month contract is approximately ₹15,13,386. The financial bid will be evaluated based on the percentage rate submitted by bidders. Payment terms include monthly payments upon submission of invoices and compliance with contractual obligations. The cost breakdown includes:
| Cost Component | Amount |
|---|---|
| Vehicle Rental | Based on agreed percentage rate |
| Service Charges | Included in bid |
| Taxes | As applicable |
Bidders must submit financial bids through the designated portal, ensuring transparency and compliance with tender guidelines. The bid validity period is 180 days from the bid opening date.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹15,13,386
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, Transmission Circle GETCO Jambuva
Bid Opening Authority
Superintending Engineer, Transmission Circle GETCO Jambuva
Address
Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 1
Technical bid n-41.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration, PAN card, and P.F. registration.
✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
✓ Must provide self-attested copies of insurance, road permit, fitness certificate, R.C. book, and road tax for offered vehicles.
✓ Must submit technical bid duly filled, sealed, and signed.
✓ Bidders should demonstrate ownership or valid lease/license for vehicles.
✓ Must provide undertaking on stamp paper for third-party vehicle indemnity.
✓ Proprietorship/Partnership/Private Ltd. registration documents required.
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | Rs. 10 Lakhs |
| Experience | At least 2 years in vehicle leasing or supply |
| Past Contracts | Evidence of similar government or private sector contracts |
Critical: Bidders must meet all eligibility criteria to qualify for bid submission.
Bidding Process
Process Timeline
1. Preliminary stage
24-06-2026 16:01
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
New vehicle Deposit -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
Scan copy of RTGS Transaction slip for Tender fee
Required 2
Scan copy of RTGS Transaction slip for EMD
Required 3
Scan copy of RTGS Transaction slip for deposit for New vehicle
Required 4
copy of Insurance for offered vehicle( self attested)
Required 5
copy of Road permit for offered vehicle( self attested)
Required 6
copy of Road Tax for offered vehicle( self attested)
Required 7
copy of Fitness certificate for offered vehicle( self attested)
Required 8
copy of R.C Book for offered vehicle ( self attested_
Required 9
Quotation for new vehicle to be offered as per vehicle specification ( self attested)
Required 10
UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-
Required 11
Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.
Required 12
Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)
Required 13
GST registration certificate ( self attested)
Required 14
Copy of PAN card ( self attested)
Required 15
P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)
Required 16
Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)
Required 17
Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format
Required 18
COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 24th June 2026 at 16:00 hours. Bidders must upload all required documents and bids before this time to be considered.
What documents are required for bid eligibility?
Bidders must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit, along with insurance, registration, fitness certificates, road permits, PAN, GST, P.F. registration, and self-attested copies of all statutory documents. Complete technical bid forms are also mandatory.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%) and price (60%). The process includes document verification, vehicle inspection, and scoring based on specifications and bid price. The highest scoring compliant bid will be awarded.
Can I participate if my vehicle is already registered with GETCO?
No. Bidders offering registered vehicles must submit a certificate on firm’s letterhead stating the offered vehicle is not provided at any GETCO location or against any work order at the time of opening and thereafter.
Is training provided for online bid submission?
Yes, free vendor training is organized every Saturday at (n)code Solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and ensure smooth submission.
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Documents 1
Technical bid n-41.pdf
TENDER_DOCUMENT