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Open Power and Energy NPROCURE

Government Tender for Hiring 11+1 Seater A/C Diesel/Petrol Maxi Taxi for 220KV Shivlakha Substation

Bid Publish Date

15-Jan-2026, 1:00 pm

Bid End Date

04-Feb-2026, 4:00 pm

Value

₹17,82,960

Location

KACHCHH , GUJARAT

Progress

Issue15-Jan-2026, 1:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

02  Years

Currency Type

Single

This government tender offers an excellent opportunity for transport service providers to bid for the hiring of an 11+1 seater A/C diesel/petrol Maxi taxi with driver for 220KV Shivlakha substation under Gujarat Energy Transmission Corporation Limited (GETCO). The project involves providing reliable, fully equipped vehicles for 24-hour daily service and 3000 km per month over a 2-year period. Bidders must meet strict eligibility criteria, including vehicle age, insurance, permits, and driver qualifications. The tender emphasizes transparency, technical compliance, and cost-effectiveness, with detailed evaluation based on vehicle condition, experience, and price. This opportunity is ideal for vehicle rental companies seeking long-term government contracts in the power and energy sector, contributing to Gujarat’s energy infrastructure development. The estimated value is approximately INR 17.83 lakh, with clear procedures for bidding, evaluation, and contract award. Download the tender document and participate in this competitive process to support Gujarat’s power transmission needs.

Scope Of Work

The selected bidder will be responsible for providing a fully operational, well-maintained 11+1 seater A/C diesel/petrol Maxi taxi with driver, fulfilling the following key deliverables:

  • Supply of a vehicle with registration not older than 3 years as on the bid opening date.
  • 24-hour daily service including weekends and holidays.
  • Covering a minimum of 3000 km per month.
  • Ensuring vehicle cleanliness, safety, and compliance with all legal requirements.
  • Maintaining proper insurance, road permits, and fitness certificates.
  • Providing driver(s) with valid driving licenses, physical fitness certificates, and eye testing certificates.
  • Maintaining fuel receipts, PUC certificates, and vehicle maintenance records.

The process involves:

  1. Submission of technical and financial bids via the official e-Procurement portal.
  2. Technical evaluation based on vehicle compliance, documentation, and experience.
  3. Financial bid opening for technically qualified bidders.
  4. Awarding the contract to the most responsive bidder meeting all criteria.
Specification Details
Vehicle Type A/C Diesel/Petrol Maxi Taxi
Seating Capacity 11+1
Age of Vehicle Not older than 3 years
Service Duration 2 years
Monthly Km 3000 km
Location Shivlakha Substation, Gujarat

Technical Specifications

The vehicle must be a new model not older than 3 years at the time of bid opening. It should be equipped with A/C, diesel/petrol engine, and conform to the following parameters:

Parameter Specification
Engine Type Diesel or Petrol
Seating Capacity 11+1
Vehicle Age Not older than 3 years
Fuel Efficiency As per manufacturer standards
Certification PUC, Insurance, Road Permit
Maintenance Regular servicing as per manufacturer guidelines

The bidder must follow these steps:

  1. Ensure vehicle compliance with specifications.
  2. Submit all required documents.
  3. Undergo technical evaluation.
  4. Await bid approval and contract signing.

Financial Requirements

The estimated contract value is approximately INR 17,82,960 for a 2-year period. The cost breakdown includes:

Item Cost (INR)
Vehicle Rental 14,00,000
Driver wages 3,00,000
Fuel & Maintenance 1,82,960

Payment terms are as follows:

  • Monthly payments based on submission of fuel receipts and maintenance reports.
  • Payment to be processed within 15 days of submission.
  • Any additional costs must be pre-approved.
  • Bidders should include detailed cost proposals in Schedule-B documents.

All financial bids must be submitted in the prescribed format and sealed as per tender instructions.

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Eligibility Criteria

✓ Must have valid vehicle registration not older than 3 years as on bid opening date.
✓ Must possess valid insurance policy for the vehicle.
✓ Must hold a valid road permit certificate.
✓ Must provide registration certificate for provident fund of employees or a self-declaration on Rs.300 stamp paper with notarization.
✓ Must submit a copy of PAN card.
✓ Must have GST registration certificate.
✓ Driver must possess a valid driving license.
✓ Driver must provide physical fitness & eye testing certificates.
✓ Must submit diesel price certificate or invoice.
✓ Must possess a valid Pollution Under Control (PUC) certificate.
✓ MSME certificate (if applicable) is optional.
✓ Submit a recent quotation if applicable.
✓ Tender acceptance letter must be submitted.
✓ Annexure-14 regarding no ban or stop deal in GUVNL or subsidiaries.
✓ Declaration of conflict of interest on bidder’s letterhead.
✓ Bahedhari patrak on bidder’s letterhead.
✓ Annexure-I as per tender.
✓ Declaration for relationship with employees as per format.
✓ Technical bid with all pages of tender specifications, conditions, and annexures duly filled.
✓ Any other documents specified in the tender copy.

For commercial stage, submission of Schedule-B documents is mandatory.

Bidding Process

Process Timeline

1. Preliminary Stage

04-02-2026 16:30

2. Commercial Stage

05-02-2026 16:00

Required Forms

Preliminary

Tender fee and EMD form Anjar CO

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copies of the registration book of vehicle. The vehicle to be offered shall not have been registered before more than 3 years as on the date of opening the tender.

Required
2

The copies of the documents of the insurance policy of the vehicle.

Required
3

Road permit certificate.

Required
4

Registration certificate for provident fund of employees/Labor and P.F Code no and its latest receipt is required or self declaration on Rs.300 stamp paper with sign and stamp of approved Notary in case of self driving.

Required
5

The copy of PAN card.

Required
6

GST registration certificate.

Required
7

Driving license of vehicle driver.

Required
8

Driver Physical fitness & Eye testing certificate in case of self driving

Required
9

Diesel price certificate or Invoice

Required
10

PUC

Required
11

MSME Certificate if aaplicable

12

New Quotation if applicable

Required
13

Tender Acceptance letter

Required
14

Annexure -14 regarding not ban /not stop deal in GUVNL or subsidiary companies

Required
15

Declaration of conflict on interest on Bidder’s letterhead

Required
16

Bahedhari patrak on Bidder’s letterhead

Required
17

Annexure -I

Required
18

Declaration for Relationship with employee as per format in tender on bidder’s firm letterhead with sign & seal

Required
19

Technical bid (All pages of TENDER i.e. technical specification & condition etc. of TENDER with stamp & signature. Also, all the annexure must duly have filled by bidder

Required
20

Any Other as Per Tender Copy

Required

Stage - Commercial Stage

1

As per schedule-B

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified transport service providers to supply an 11+1 seater A/C diesel/petrol Maxi taxi with driver for 24 hours daily and 3000 km per month for the 220KV Shivlakha substation under Gujarat Energy Transmission Corporation Limited (GETCO). The objective is to ensure reliable transportation for power transmission operations, supporting Gujarat's energy infrastructure development.

What are the key eligibility criteria for bidders?

Bidders must meet several criteria including:

  • Vehicle registration not older than 3 years.
  • Valid insurance, road permit, and PUC certificates.
  • Valid PAN and GST registration.
  • Driver’s valid license, physical fitness, and eye test certificates.
  • Submission of all required documents such as diesel invoices, MSME certificate (if applicable), and declaration forms.
  • Technical bid compliance with specifications and annexures.
    These criteria ensure only qualified and compliant bidders participate, maintaining transparency and quality.
How is the bidding process structured?

The bidding process involves:

  1. Registration on the official e-Procurement portal.
  2. Downloading tender documents free of cost.
  3. Submission of technical and financial bids electronically before the deadline.
  4. Technical evaluation based on vehicle specifications and documentation.
  5. Opening of financial bids for qualified bidders.
  6. Contract award to the highest scoring responsive bidder.
    Timelines are strict, with bid submission starting on 15-01-2026 and ending on 04-02-2026, ensuring a transparent and efficient selection process.
What technical specifications must the vehicle meet?

The vehicle must be a new model not older than 3 years at the time of bid opening, equipped with A/C, diesel or petrol engine, and capable of providing reliable service for 2 years. It should adhere to all safety, emission, and maintenance standards, with valid PUC, insurance, and road permits. The vehicle should support smooth operation and fuel efficiency as per manufacturer standards.

What is the estimated value and duration of the contract?

The estimated contract value is approximately INR 17,82,960 for a 2-year period. Payments will be made monthly based on fuel receipts and service reports. The contract duration is 2 years, with the possibility of extension based on performance and requirement. Bidders should prepare detailed cost proposals aligning with this budget.

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