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Open State Governments & UT NPROCURE

Government Tender for Hiring Diesel-Driven Air-Conditioned 12-Seater Jeep with Driver for 24/7 Service in Mehsana

Bid Publish Date

08-Jan-2026, 4:00 pm

Bid End Date

07-Feb-2026, 4:00 pm

Value

₹17,82,960

Location

MAHESANA , GUJARAT

Progress

Issue08-Jan-2026, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a unique opportunity for transportation service providers to supply diesel-driven, air-conditioned 12-seater Jeep vehicles with drivers for Gujarat Energy Transmission Corporation Limited (GETCO). The contract spans 24 months and involves providing reliable, well-maintained vehicles to support operations at the 400kV Vadavi Substation in Mehsana. Bidders must meet strict eligibility criteria, including vehicle documentation, experience, and statutory compliance. The tender emphasizes transparency, competitive pricing, and quality service delivery. With an estimated value of INR 17,82,960, this project is ideal for companies specializing in government vehicle leasing, fleet management, and chauffeur services seeking to expand their presence in the public sector. The process involves online bidding, document verification, and adherence to specified timelines, with support available through training sessions and dedicated contact points.

Scope Of Work

The scope of work includes:

  • Providing diesel-driven, air-conditioned, long chassis 12-seater close body Jeep vehicles with drivers.
  • Ensuring 24 hours/day and 3000 km/month operational capacity.
  • Vehicles must be well-maintained, insured, and compliant with all RTO, PUC, and insurance regulations.
  • Bidders are responsible for vehicle procurement, maintenance, and driver deployment.
  • The contract duration is 24 months, starting from the date of award.

Vehicle specifications:

Parameter Specification
Vehicle Type 12 Seater Jeep (SUV/MUV)
Fuel Diesel
Air Conditioning Yes
Chassis Long chassis
Body Close body
Driver Included
Operating Hours 24 hours daily
Monthly KM 3000 KM

Key deliverables include:

  • Fully operational vehicles as per specifications.
  • Valid vehicle documents (RC, PUC, Insurance, RTO Tax).
  • Drivers with valid licenses and proper training.
  • Regular maintenance and timely servicing.
  • Adherence to safety and compliance standards.

Sequential process:

  1. Vehicle procurement and registration.
  2. Driver deployment and training.
  3. Regular vehicle maintenance.
  4. Monitoring and reporting of service delivery.
  5. Compliance with all contractual and legal requirements.

Technical Specifications

Vehicles must meet the following technical parameters:

Parameter Requirement
Vehicle Type 12 Seater Jeep (SUV/MUV)
Fuel Diesel
Air Conditioning Yes
Chassis Long chassis
Body Close body
Vehicle Documents RC Book, PUC, Insurance, RTO Tax
Certification Must have valid vehicle and pollution certificates

Sequence of technical compliance:

  1. Vehicle procurement as per specifications.
  2. Document verification.
  3. Registration and certification.
  4. Vehicle inspection and approval.
  5. Deployment for service.

Vehicles should be equipped with GPS tracking and safety features as per government standards.

Financial Requirements

The estimated contract value is approximately INR 17,82,960. The financial proposal must include:

Cost Component Details
Vehicle Lease/Procurement Cost Based on quotation submitted
Driver Charges Inclusive in the bid price
Maintenance & Insurance Included in the service cost
Total Estimated Cost INR 17,82,960

Payment terms:

  • 10% advance at contract signing.
  • Monthly payments upon submission of service reports.
  • Final payment after completion of 24 months.

Bidders must provide a detailed cost breakdown and adhere to the financial terms specified in the tender document.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid vehicle registration, insurance, PUC, and RTO documents.
  • ✓ Must submit Payment of Tender Fee and EMD along with bid.
  • ✓ Must provide quotation for vehicle purchase or lease.
  • ✓ Must submit Third Party Agreement if using other owner vehicles.
  • ✓ Must possess self-attested copies of PAN, GST registration, and PF registration.
  • ✓ Must provide Diesel Price Certificate/Invoice from Govt. approved agencies within the last 15 days.
  • ✓ Must submit Self Declaration as per tender documents.
Qualification Criteria Details
Financial Strength Minimum annual turnover of INR 10 Lakhs in vehicle leasing services
Experience At least 2 years in government vehicle service contracts
Certifications Valid vehicle registration, insurance, and pollution certificates
Legal Compliance Clearance of all statutory dues and no legal proceedings against the bidder

Bidder must also demonstrate capacity to deploy vehicles as per the specified operational hours and distance, with proper documentation and compliance.

Bidding Process

Process Timeline

1. Preliminary Stage

07-02-2026 16:04

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD

User Defined Template-Standard

Required

QR- Vehicle

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Payment of Tender Fee

Required
2

Copy of Payment of EMD

Required
3

Copy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of

Required
4

Third Party Agreement against other owner vehicle

Required
5

Vehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)

Required
6

Self Attested copy of PAN Card

Required
7

Self Attested copy of GST Registration

Required
8

Self attested copy of PF registration with last ECR

Required
9

Diesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)

Required
10

Self Declaration (Tender document Pg. No. 18-19)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring diesel-driven, air-conditioned 12-seater Jeep vehicles with drivers for Gujarat Energy Transmission Corporation Limited. The vehicles are required for 24 hours daily and 3000 km per month over a 24-month period to support operations at the 400kV Vadavi Substation in Mehsana. The scope includes vehicle procurement, maintenance, driver deployment, and compliance with all statutory requirements to ensure reliable transportation services for government projects.

Who is eligible to participate in this tender?

Eligible bidders must have valid vehicle registration, insurance, pollution certificates, and GST/PAN registration. They should demonstrate experience in government vehicle services for at least 2 years, possess financial stability with an annual turnover of at least INR 10 Lakhs, and submit all required documents including tender fee, EMD, and vehicle quotations. Bidders must also provide Third Party Agreements if using other vehicle owners and meet all statutory compliance requirements.

What are the key dates and deadlines for this tender?

The bid submission starts on 08-01-2026 at 16:00 and closes on 07-02-2026 at 16:00. The bid opening will occur immediately after the deadline at 16:04 on 07-02-2026. Bidders should ensure timely submission of all documents and payments to avoid disqualification. The tentative award date is 15-02-2026. All deadlines are critical for participation and compliance.

How can bidders submit their bids?

Bidders must download the tender documents from the official portal and submit their technical and financial bids online via the nProcure platform before the deadline. Physical submissions are not accepted. Bidders are encouraged to attend the free vendor training sessions organized weekly at GNFC Ltd., Ahmedabad, to understand the online bidding process. Ensure all required documents, including digital certificates, are ready for submission.

What are the evaluation criteria for this tender?

Bids will be evaluated based on technical compliance (40%), cost competitiveness (30%), experience and past performance (20%), and certification and documentation (10%). Minimum thresholds include a 70% technical score and adherence to all specifications. The highest scoring bid will be selected for contract award, emphasizing vehicle quality, bidder experience, and compliance with all terms.

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