Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; Not more than 3 years old as on date of ope
Integral Coach Factory
CHENNAI, TAMIL NADU
Posted:
7 August 2025
Closed:
18 August 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring 12-Seater AC Vehicle with Driver at Gujarat Energy Transmission
Bid Publish Date
13-Jan-2026, 3:35 pm
Bid End Date
03-Feb-2026, 4:00 pm
Value
₹15,13,386
Location
Progress
Issue13-Jan-2026, 3:35 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender invites qualified bidders to provide a 12-seater AC Sedan vehicle (Petrol/Diesel) with driver for Gujarat Energy Transmission Corporation Limited. The contract spans 24 months, with a maximum of 3000 km per month. The vehicle must be up-to-date, registered within 3 years, and meet all specified technical and legal requirements. Bidders must submit comprehensive documents including vehicle registration, permits, insurance, and financial credentials. The tender aims to ensure reliable transportation services for DE 220kv Jangral SS, supporting power sector operations in Gujarat. This opportunity is ideal for transportation companies with proven experience in government vehicle contracts, MSME registered firms, and authorized vehicle suppliers seeking to collaborate with public sector entities. The process emphasizes transparency, compliance, and quality service delivery, making it a valuable procurement for eligible vendors in the power and energy sector.
Scope Of Work
• Supply of a 12-seater AC Sedan vehicle (Petrol/Diesel) with driver, in up-to-date condition.
• The vehicle must meet all legal and safety standards, including valid registration, permits, and insurance.
• The vehicle should be not registered before 3 years from the date of tender opening.
• The contract duration is 24 months, with a maximum of 3000 km per month.
• The vehicle must be equipped with passenger safety features and AC functioning efficiently.
• Bidders must provide all required documentation, including vehicle fitness, PUC, RC, and insurance certificates.
• The vehicle should be capable of operating in the Gujarat power sector environment.
• The successful bidder will be responsible for driver deployment, vehicle maintenance, and compliance.
• The vehicle must pass periodic inspections as per government regulations.
| Specification | Details |
|---|---|
| Vehicle Type | 12-seater AC Sedan |
| Fuel Type | Petrol or Diesel |
| Registration | Not registered before 3 years |
| Contract Duration | 24 months |
| Monthly KM Limit | 3000 KM |
| Operating Area | Gujarat Power Sector |
• The vehicle must be well-maintained, insured, and legally compliant at all times.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | 12-seater AC Sedan |
| Fuel | Petrol or Diesel |
| Registration | Not registered before 3 years |
| Vehicle Fitness | Valid from RTO |
| Insurance | Comprehensive, valid up to date |
| Permits | Valid road (contract carriage) permit |
| Passenger Capacity | Minimum 12 persons |
| AC Condition | Fully functional |
Process for technical compliance:
- Submit vehicle registration and fitness certificates.
- Provide insurance documentation.
- Present permits and driver licenses.
- Ensure vehicle meets capacity and safety standards.
- Vehicle inspection and verification by authorities.
All vehicles must adhere to Gujarat state transportation regulations and safety standards.
Financial Requirements
The estimated contract value is approximately ₹15,13,386 for the entire duration, covering vehicle rental, driver wages, and maintenance. The payment will be made monthly based on verified KM and service delivery, with detailed invoices submitted for approval. The breakdown includes:
| Cost Component | Approximate Amount |
|---|---|
| Vehicle Rental | ₹X per month |
| Driver Wages | ₹X per month |
| Maintenance & Insurance | Included |
| Total Estimated Cost | ₹15,13,386 |
Payment terms specify monthly payments upon submission of valid invoices and compliance reports. Bidders must quote their rates in the prescribed format, ensuring transparency and adherence to the tender guidelines.
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Eligibility Criteria
✓ Must have valid vehicle registration not older than 3 years from the date of tender opening.
✓ Must possess all necessary permits, including road (contract carriage) permit and PUC certificate.
✓ Must provide vehicle fitness certificate from RTO.
✓ Must submit comprehensive insurance coverage valid up to date.
✓ Must have valid driving licenses for drivers.
✓ Must provide vehicle passing certificate for the minimum required capacity.
✓ Must demonstrate financial stability with documented proof of turnover.
| Qualification Criteria | Minimum Requirement |
|---|---|
| MSME Registration | Duly attested copy |
| PAN Card | Valid copy |
| GST Registration | Valid copy |
| PF Registration | Valid copy |
| EPF Challan | Latest paid challan |
| Vehicle Documents | RC, fitness, insurance, permits |
| Financial Criteria | Annual turnover of at least ₹X lakhs |
| Experience | Proven experience in government vehicle supply |
Note: Bidders must submit all documents as specified in the tender notice to qualify.
Bidding Process
Process Timeline
1. Preliminary Stage
03-02-2026 16:05
2. Commercial Stage
Required Forms
Preliminary
Tender fee and EMD form
User Defined Template-Standard
QR for Vehicle
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender Fee Details
Required 2
EMD Fee Details
Required 3
Copy of RC book Registration of Taxi passing vehicle
Required 4
Copy of road (Contract carriage) permit of vehicle.
Required 5
Copy of PUC certificate
Required 6
Copy of driving license of LMV taxi/maxi cab or TRANS TYPE
Required 7
Copy of Taxi passing certificate minimum persons as per tender
Required 8
Copy of validated vehicle fitness certificate from RTO.
Required 9
Copy of Valid Comprehensive Insurance certificate covering period up to date.
Required 10
Petrol/Diesel rate receipt of the 15 days before the due date of the tender
Required 11
If New vehicle proposed then Quotation of new proposed vehicle as per the tender requirement
Required 12
Copy of PAN Card
Required 13
Copy of GST number on firm/party/self.
Required 14
Copy of power of attorney as the case may be.
15
Copy of partnership deed if any / Power of attorney.
16
Duly attested copy of MSME registration
17
Copy of PF Registration
Required 18
Copy of latest EPF paid challan.
Required 19
Attach Annexure as per given in tender
Required 20
Attach Integrity pact as per given in tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary requirement for bidders in this tender?
Bidders must supply a 12-seater AC Sedan vehicle (Petrol/Diesel) that is not registered before 3 years from the date of tender opening, along with all required legal and safety documents, including permits, insurance, and fitness certificates.
How can I participate in this government vehicle tender?
Participants must download the tender documents from the official portal, submit technical and financial bids electronically before the deadline, and ensure all mandatory documents are uploaded as per the checklist. Attending vendor training sessions is recommended for clarity.
What is the evaluation criteria for selecting the winning bid?
Selection is based on eligibility and technical compliance (40%), financial quotation (50%), and experience (10%). Bidders must meet all mandatory criteria and score above 60% overall to qualify.
What documents are required for bid submission?
Key documents include vehicle registration, fitness certificate, insurance, permits, driver licenses, PAN, GST, MSME registration (if applicable), EPF challan, and annexures. All documents must be attested and valid.
What are the key dates and deadlines for this tender?
Bid opening starts on 13-01-2026 at 15:35, with the deadline for submission on 03-02-2026 at 16:00. The bid opening will occur immediately after the deadline, and the contract award is expected by 15-02-2026.
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Documents 1
Tender for Vehicle DE Jangral.pdf
TENDER_DOCUMENT