Hqids Department of Military Affairs GeM Tender 2025 - Security Services/Support 40987475 INR ISO Compliance
Hqids
Posted:
17 November 2025
Closed:
8 December 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring 7-Seater RTO Taxi/Maxi SUV Vehicles for Power Sector Security
Progress
Issue04-Jul-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
24 Months
Currency Type
Single
Categories
10
This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) seeks qualified service providers to supply 7-seater RTO-approved taxis for security patrols at GETCO's Amreli Circle Office. The project involves deploying diesel or petrol vehicles for 24-hour daily patrols, covering approximately 3000 km per month over a two-year period. The vehicles must meet strict statutory and safety standards, including valid permits, insurance, and certificates. The tender emphasizes compliance, vehicle quality, and timely deployment. Bidders must submit their proposals electronically, ensuring all statutory documents are in order. The estimated project value is around 16.5 lakh INR, with a bid validity of 180 days. This opportunity is ideal for transportation service providers with experience in government contracts, vehicle leasing, and fleet management, aiming to support GETCO’s security operations efficiently and reliably.
Scope Of Work
The selected service provider will be responsible for providing 7-seater closed body (non-A.C.) vehicles suitable for security patrols at GETCO's Amreli Circle Office. The vehicles must meet the following criteria:
- Vehicle Type: RTO-approved Taxi/Maxi SUV/MUV
- Fuel Type: Petrol or Diesel
- Seating Capacity: Minimum 7 persons (including driver)
- Registration: Not registered more than 3 years before the tender opening date
- Permits: Valid road (contract carriage) permit and fitness certificate from RTO
- Insurance: Valid comprehensive insurance covering the entire period
- Certificates: Valid PUC, Taxi passing certificate, and vehicle fitness certificate
- Rate: Petrol/Diesel rates for the 15 days prior to tender submission
- Additional: If proposing a new vehicle, submit a quotation as per tender specifications
Key deliverables include:
- Daily deployment of vehicles for 24 hours
- Monthly mileage of approximately 3000 km
- Maintenance and timely renewal of permits and certificates
- Compliance with all statutory and safety regulations
The process involves:
- Submission of technical and financial bids electronically
- Verification of documents as per eligibility criteria
- Evaluation based on technical compliance and bid price
- Final award to the successful bidder
The vehicles should be maintained in good condition, suitable for continuous patrol duties, and compliant with all legal requirements as per Gujarat RTO norms.
Technical Specifications
The vehicles must conform to the following technical parameters:
| Parameter | Requirement |
|---|---|
| Vehicle Type | RTO-approved Taxi/Maxi SUV/MUV |
| Seating Capacity | Minimum 7 persons including driver |
| Fuel Type | Petrol or Diesel |
| Registration Age | Not registered more than 3 years before tender opening |
| Permits | Valid road (contract carriage) permit and fitness certificate |
| Insurance | Valid comprehensive insurance |
| Certificates | PUC, Taxi passing, vehicle fitness certificates |
| Rate Receipt | Petrol/Diesel rate receipt for last 15 days before bid submission |
| Quotation for New Vehicles | Submit if proposing a new vehicle as per tender specifications |
The process involves:
- Vehicle inspection and verification of documents
- Ensuring compliance with RTO norms
- Submission of technical bid with all certificates
- Maintenance of vehicle condition throughout contract period
Financial Requirements
The estimated project cost is approximately 16,50,960 INR. Bidders must submit a bid with a validity of 180 days, including a non-refundable tender fee of 1180 INR. The payment terms specify that the successful bidder will receive payments based on monthly invoices, subject to verification of vehicle deployment and compliance. The bid should include detailed cost breakdowns covering vehicle rental, maintenance, permits, and other statutory charges. The contract will be awarded based on the most competitive bid that meets all technical and eligibility criteria. The financial bid must be submitted electronically through the designated portal, adhering to the specified format. All payments are subject to satisfactory performance and compliance with contractual obligations.
Additional Tender Data
Commercial Details
Tender Value
₹16,50,960
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, GETCO, Circle Office, Amreli
Bid Opening Authority
Superintending Engineer, GETCO, Circle Office, Amreli
Address
Near 66kV Sub-Station, Keriya Road, Amreli
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
T-8. Security Vehicle.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid RTO registration not older than 3 years from the date of tender opening.
- ✓ Must possess valid road (contract carriage) permit, fitness certificate, and insurance.
- ✓ Must submit all required statutory documents including PAN, GST registration, MSME registration, PF registration, and EPF challans.
- ✓ Must provide a valid Taxi passing certificate for minimum 7 persons.
- ✓ Must submit a quotation for proposed new vehicles if applicable.
- ✓ Must have a valid Digital Signature Certificate for electronic bid submission.
- ✓ MSME registration is preferred but not mandatory.
| Financial Criteria | Details |
|---|---|
| Estimated Cost | 16,50,960 INR |
| Bid Validity | 180 days |
| Tender Fee | 1180 INR |
- ✓ Bidders should meet all statutory and technical requirements as specified in the tender documents.
Bidding Process
Process Timeline
1. Preliminary Stage
27-07-2026 16:30
2. Commercial Stage
27-07-2026 17:00
Required Forms
Preliminary
Tender fee and EMD form Amreli
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Tender Fee Details
Required 2
EMD Fee Details
Required 3
Copy of RC book Registration of Taxi passing vehicle
Required 4
Copy of road (Contract carriage) permit of vehicle.
Required 5
Copy of PUC certificate
Required 6
Copy of driving license of LMV taxi/maxi cab or TRANS TYPE
Required 7
Copy of Taxi passing certificate minimum persons as per tender
Required 8
Copy of validated vehicle fitness certificate from RTO.
Required 9
Copy of Valid Comprehensive Insurance certificate covering period up to date.
Required 10
Petrol/Diesel rate receipt of the 15 days before the due date of the tender
Required 11
If New vehicle proposed then Quotation of new proposed vehicle as per the tender requirement
Required 12
Copy of PAN Card
Required 13
Copy of GST number on firm/party/self.
Required 14
Copy of power of attorney as the case may be.
Required 15
Copy of partnership deed if any / Power of attorney.
Required 16
Duly attested copy of MSME registration
Required 17
Copy of PF Registration
Required 18
Copy of latest EPF paid challan & ECR Copy for last three months
Required 19
Attach Annexure -14 as per given in tender
Required 20
Attach Integrity pact as per given in tender
Required 21
Attach Annexure - I as per given in tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to engage qualified service providers to supply 7-seater RTO-approved taxis for security patrols at GETCO's Amreli Circle Office. The vehicles will be used for 24-hour daily patrols covering substations, lines, and other critical locations over a two-year period. The goal is to enhance security, ensure statutory compliance, and maintain reliable transportation for security personnel.
What are the key eligibility criteria for bidders?
Bidders must possess valid RTO registration not older than 3 years, valid permits, comprehensive insurance, and all statutory documents such as PAN, GST, MSME registration, PF registration, and EPF challans. They should also submit a Taxi passing certificate, vehicle fitness certificate, and rate receipts for petrol/diesel. Additionally, a Digital Signature Certificate is mandatory for electronic submissions.
What is the scope of work for the selected vendor?
The vendor will provide 7-seater closed body (non-A.C.) vehicles suitable for security patrols, ensuring compliance with RTO norms, permits, and statutory certificates. Vehicles must be maintained in good condition, deployed 24 hours daily, and cover approximately 3000 km per month. The work includes vehicle maintenance, timely permit renewals, and adherence to safety standards.
How does the bidding and evaluation process work?
Bidders must submit technical and financial bids electronically before the deadline. The evaluation involves document verification, technical compliance assessment, and price comparison. The process includes preliminary evaluation on 27-07-2026 at 16:30, followed by financial bid opening at 17:00. The contract is awarded based on best overall bid considering quality and cost.
What are the important deadlines and submission tips?
Key deadlines include bid submission start on 04-07-2026 at 18:00 and closing on 27-07-2026 at 16:00. Bidders should ensure all documents are complete, properly scanned, and uploaded before the deadline. Late submissions will be rejected. It is recommended to participate in the vendor training sessions and verify all statutory certificates to ensure smooth bidding.
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Documents 1
T-8. Security Vehicle.pdf
TENDER_DOCUMENT