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Open Power and Energy NPROCURE

Government Tender for Hiring 7-Seater Petrol/Diesel SUV for Power Sector Operations

Bid Publish Date

04-Jul-2026, 12:30 pm

Bid End Date

27-Jul-2026, 10:30 am

Value

₹13,74,786

Location

VADODARA , GUJARAT
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Progress

Issue04-Jul-2026, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

VALVE PARTS AND ACCESSORIES VEHICLE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender invites qualified companies to bid for hiring 7-seater Petrol/Diesel SUVs for Gujarat Energy Transmission Corporation Limited. The contract involves providing non-A.C. vehicles for 12 hours daily over a period of 24 months, supporting power transmission infrastructure projects across Gujarat. The tender emphasizes compliance with legal, technical, and safety standards, requiring bidders to submit comprehensive documentation including vehicle registration, insurance, permits, and technical bids. With a focus on transparency and competitive pricing, this opportunity is ideal for vehicle rental firms, fleet operators, and authorized vehicle dealers seeking to collaborate with a key government energy sector organization. The estimated contract value is approximately INR 13.75 lakhs, with bids opening in July 2026. Interested bidders should review detailed eligibility criteria, technical specifications, and submission deadlines to ensure compliance and successful participation.

Scope Of Work

The scope of work includes:

  • Supplying non-A.C. 7-seater SUVs (6+1 seating capacity) as per specified vehicle specifications.
  • Ensuring vehicles are insured, registered, and roadworthy with valid permits and fitness certificates.
  • Providing vehicles that meet all legal and safety standards, including Road Tax, Fitness Certificates, R.C. Book, and Insurance.
  • Maintaining the vehicles in good condition throughout the contract period.
  • Ensuring availability for 12 hours daily and covering approximately 3000 km per month.

Key deliverables include:

Item Specification
Vehicle Type Petrol/Diesel, Non A.C., 7-seater SUV
Usage 12 hours/day, 3000 km/month
Duration 24 months
Documentation Insurance, RTO permits, Fitness, R.C. Book
Compliance As per tender specifications

Process steps:

  1. Submit all required documents including technical and financial bids.
  2. Undergo bid evaluation based on criteria outlined.
  3. Successful bidder to sign contract and commence vehicle supply.
  4. Maintain vehicle standards and submit periodic reports.
  5. Complete contract as per terms and conditions.

Technical Specifications

Vehicles must adhere to the following technical parameters:

Parameter Specification
Engine Type Petrol or Diesel
Seating Capacity 6+1 (seven seats)
Vehicle Type Non-A.C. SUV/MUV
Fuel Efficiency As per manufacturer standards
Registration Valid RTO registration in Gujarat
Insurance Comprehensive coverage
Fitness Certificate Valid and issued within last 6 months
R.C. Book Self-attested copy
Road Permit Valid permit for Gujarat

Sequential process:

  1. Bidders submit vehicle details and technical specifications.
  2. Vehicles undergo inspection and verification.
  3. Approved vehicles are registered in the contract.
  4. Regular maintenance and compliance checks are conducted during the contract period.

Financial Requirements

The estimated contract value is approximately INR 13.75 lakhs. The financial bid must specify the per km rate and monthly charges. Payment terms include:

  • 100% payment upon submission of invoice and vehicle deployment.
  • Payments will be processed monthly based on verified km and hours operated.
  • Any additional charges or penalties will be deducted as per contract terms.
Cost Component Amount (INR)
Estimated Total 1,374,786
Payment Schedule Monthly, post-verification
Security Deposit As per tender guidelines

Bidders must submit a detailed financial proposal, including breakdowns, to ensure transparency and competitiveness.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹13,74,786

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

Superintending Engineer, Transmission Circle GETCO Jambuva

Bid Opening Authority

Superintending Engineer, Transmission Circle GETCO Jambuva

Address

Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014

Contact Details

[email protected]

Authority Records

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

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Documents 1

Technical bid n-76.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid vehicle registration, insurance, permits, and fitness certificates.
✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
✓ Must provide technical documentation including R.C. Book, permit, and insurance.
✓ Must submit a detailed technical bid, duly signed and sealed.
✓ Must demonstrate legal entity status with partnership deed, MOA, or BR as applicable.

Qualification Requirement Details
Financial Criteria Minimum turnover of INR 10 lakhs in last 3 years
Experience At least 2 years in vehicle leasing or rental services
Legal Documents GST registration, PAN, P.F. registration (if applicable)
Vehicle Specifications Vehicles must meet specified technical standards
Other No pending legal disputes or violations

Applicants must ensure all documentation is self-attested and submitted before the deadline.

Bidding Process

Process Timeline

1. Preliminary stage

27-07-2026 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender aims to select qualified bidders for hiring 7-seater Petrol/Diesel driven, Non A.C. SUVs to support Gujarat Energy Transmission Corporation Limited's power transmission operations, ensuring reliable transportation for 12 hours daily over 24 months.

Who can participate in this tender?

Eligible participants include vehicle rental companies, transport service providers, fleet operators, and authorized vehicle dealers with relevant experience and valid documentation as specified in the eligibility criteria.

What are the key documents required for bid submission?

Bidders must submit RTGS transaction slips, vehicle insurance, road permits, fitness certificates, R.C. books, technical bids, and supporting legal documents as detailed in the tender's preliminary stage requirements.

What is the deadline for bid submission?

The last date to submit bids is 27th July 2026 at 4:00 PM, with the bid opening scheduled immediately after at the office of the Superintending Engineer, GETCO Jambuva.

How is the evaluation of bids conducted?

Bids are evaluated based on price competitiveness, technical compliance, and bidder experience, with detailed scoring criteria outlined in the evaluation methodology section, ensuring transparency and fairness.

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