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Open State Governments & UT NPROCURE

Government Tender for Bi-Annual Contract to Hire 8+1 Seater Petrol/Diesel AC Jeep Vehicles in Gujarat

Bid Publish Date

26-Feb-2026, 6:00 pm

Bid End Date

18-Mar-2026, 4:00 pm

Value

₹18,72,108

Location

KHEDA , GUJARAT

Progress

Issue26-Feb-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

This government tender offers a two-year contract for hiring 8+1 seater Petrol/Diesel AC Jeep vehicles in Gujarat, managed by Gujarat Energy Transmission Corporation Limited (GETCO). The scope includes providing reliable, compliant vehicles for government transportation needs at the Ranasan Substation under Nadiad Circle. Bidders must meet strict eligibility criteria, including vehicle documentation, driver licenses, and certifications, and submit their bids electronically via the official portal. The tender emphasizes transparency, technical compliance, and cost-effectiveness, with a total estimated value of INR 18,72,108. This opportunity is ideal for fleet operators and vehicle service providers seeking government contracts in Gujarat, offering steady income and long-term engagement in the public sector transportation domain.

Scope Of Work

The scope of work involves providing 8+1 seat Petrol/Diesel AC Jeep vehicles with the following specifications:

  • Model: March 2023 or later
  • Seating Capacity: 8 passengers + 1 driver
  • Vehicle Type: Closed body, AC, suitable for government transportation

Key deliverables include:

  • Reliable vehicle deployment at the specified location
  • 24/7 availability for a period of 2 years
  • Monthly passing of 3000 km
  • Maintenance and timely servicing of vehicles
  • Compliance with all safety and emission standards

The process involves:

  1. Submission of technical and financial bids via the official portal
  2. Verification of submitted documents including vehicle registration, fitness certificates, insurance, and driver licenses
  3. Evaluation of bids based on technical compliance and cost
  4. Contract award to the successful bidder
  5. Regular performance monitoring and reporting
Vehicle Specifications Details
Model Year March 2023 & later
Seating Capacity 8+1
Fuel Type Petrol/Diesel
AC Yes
Vehicle Type Closed body
Service Duration 24 months
Monthly Km 3000 km

The selected vendor must ensure vehicle availability and adhere to the stipulated terms throughout the contract period.

Technical Specifications

Vehicles must adhere to the following technical parameters:

  • Model Year: March 2023 or later
  • Seating Capacity: 8+1
  • Fuel Type: Petrol or Diesel
  • Air Conditioning: Yes
  • Vehicle Body: Closed, suitable for government use
  • Certification: Must possess valid fitness and registration certificates
  • Emission Standards: Compliant with Gujarat State and Central Government norms

Sequential process for technical compliance:

  1. Submit vehicle documents including RC Book, Fitness Certificate, Insurance, and Permit.
  2. Provide driver license and health certificates.
  3. Ensure vehicle meets emission and safety standards.
  4. Undergo technical inspection and verification.
  5. Obtain approval for deployment.

Technical parameters are summarized in the table below:

Parameter Specification
Model Year March 2023 & later
Seating Capacity 8+1
Fuel Type Petrol/Diesel
AC Yes
Vehicle Body Closed
Certification Valid fitness, registration, insurance
Emission Norms As per Gujarat State norms

Financial Requirements

The contract has an estimated value of INR 18,72,108, inclusive of all taxes and charges. The payment terms are structured as follows:

  • Bid Submission Fee: INR 1180, payable via the designated portal.
  • EMD: INR 5,000 or as specified, to be submitted along with bid.
  • Payment Schedule: Monthly payments based on passing 3000 km, with performance evaluation.
  • Cost Breakdown:
Cost Component Amount (INR)
Vehicle Rental As per bid percentage
Maintenance & Servicing Included
Fuel & Driver Allowance Included
Taxes & Duties As applicable

Bidders must ensure financial stability and compliance with the specified payment terms for smooth contract execution.

Documents 1

NTC-34-2026 -AC 220kV Ranasan SS 24Hrs.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid vehicle registration documents, including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Rod Tax.
  • ✓ Must possess a valid Driver License for the designated driver.
  • ✓ Must have GST Registration Number documents.
  • ✓ Must provide a doctor's certificate certifying the health and eyesight of the driver.
  • ✓ The firm must submit Partnership Deed, Form-G, POA, or Self-Declaration for Proprietorship or Partnership.
  • ✓ Provident Fund Code Number documents or self-declaration on Rs.300/- stamp paper in case of self-driving.
  • ✓ Complete Annexure 1 to 3 as required.
  • ✓ Submit a Declaration of Conflict of Interest and Relationship with Employee.
Financial & Qualification Requirements Details
Estimated Contract Value INR 18,72,108
EMD Amount INR 5,000 (for new vehicle) or as specified
Validity of Bid Offer 180 days
Minimum Experience Proven experience in vehicle rental services for government projects
Financial Stability Demonstrable financial capacity to sustain the contract

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

18-03-2026 16:05

2. TECHNICAL STAGE

18-03-2026 16:10

3. COMMERCIAL STAGE

18-03-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required
3

Application for EMD Return

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 3

Required
9

Declaration Of Conflict On Interest

Required
10

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing 8+1 seater Petrol/Diesel AC Jeep vehicles for Gujarat's GETCO Ranasan Substation. The scope includes vehicle supply, maintenance, and 24/7 service for two years, with a monthly passing of 3000 km. Bidders must meet technical specifications, submit required documents, and adhere to safety and emission standards.

Who is eligible to participate in this vehicle hiring tender?

Eligible bidders must possess valid vehicle registration documents, driver licenses, GST registration, and relevant certifications. They should have proven experience in government vehicle contracts, demonstrate financial stability, and comply with all eligibility criteria outlined in the tender document. Details include submission of partnership deeds, provident fund documents, and health certificates for drivers.

What are the key dates and deadlines for this tender?

The bidding process begins on 26-02-2026 at 18:00 and closes on 18-03-2026 at 16:00. The tender opening is scheduled for 18-03-2026 at 16:10. Bidders must submit all documents before the deadline to be considered. Late submissions will be rejected, so timely compliance is essential.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (40%) and cost (60%). Factors include document completeness, vehicle specifications, past experience, and bid competitiveness. A minimum technical score of 40% is required for qualification. The evaluation ensures transparency and fairness, prioritizing value for money.

What are the payment terms and contract conditions?

The estimated contract value is INR 18,72,108. Payments are made monthly based on passing 3000 km, with a detailed breakdown including vehicle rent, maintenance, and taxes. The contract spans 24 months, with provisions for performance monitoring and compliance with all terms specified in the tender documents.

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